How an eSignature Workflow Streamlines Document Management | DrySign

How Integration of E-signatures Benefit High Tech Industries | DrySign
How an eSignature Workflow Streamlines Document
Management
In today's fast-paced business world, achieving productivity is a top priority for organizations
seeking to remain competitive. However, complex workflows and digital organization can
make this a daunting task for many. Employees often struggle to manage time-sensitive
tasks and interdependent projects, resulting in missed deadlines and a lack of accountability.
Fortunately, a solution exists in the form of eSignatures, which can streamline workflows and
promote efficiency. In this blog post, we will explore how e-signatures can transform
workflows and increase productivity, providing a competitive advantage for businesses of all
sizes.
What is a Digital Workflow?
A digital workflow is a process in which work is systematically passed through a sequence
of tasks with the help of automation. This approach enables organizations to automate
repetitive tasks, reduce redundancies, and increase accountability. In addition, by breaking
down a workflow into distinct rules, procedures, tasks, and roles, businesses can optimize
their processes to ensure that work is completed efficiently. This makes digital workflows
vital in enhancing organizational productivity and driving success
Why are workflows important?
Implementing workflows within an organization is crucial in providing structure and order. In
addition, workflows offer several benefits to businesses, including the following:
 Identifying Business Insights - Workflows give organizations daily insights into their
processes and the people involved. They help businesses identify areas of inefficiency
and opportunities for improvement, offering a clear view of the entire operation.
 Eliminating Redundancies - Redundancies can act as barriers to task completion
and waste valuable resources. Creating a workflow allows businesses to identify and
eliminate redundancies, resulting in significant time and cost savings.
 Increasing Accountability - Efficient workflows create transparency within teams,
ensuring all team members understand their respective tasks and deadlines. As a

result, team members are accountable for their daily tasks and work together to
ensure they are completed on time.
 Reducing Micromanagement - A clear workflow reduces the need for
micromanagement, allowing stakeholders to take ownership of their tasks and
complete them independently. This leads to increased productivity and improved work
relationships.
 Breaking Barriers - Workflows encourage collaboration between departments and
break down silos within traditional workspaces. By sharing data in real time, workflows
facilitate information dissemination and encourage cross-functional teamwork.
 Clear Communication - Efficient communication is essential in ensuring the smooth
running of processes. Workflows ensure that all communication is transparent and
that all employees are on the same page, reducing the risk of misinterpreted goals
and low-quality work.
 Performance Measurement - Measuring performance provides valuable insights into
what works and what doesn't. Workflows help businesses detect faults and make
corrections in real-time, resulting in continuous improvement and increased efficiency.
A report by PWC found that 77% of CEOs see the need for improved workflows and
processes as a top priority for their organization's future success.
How to Create a Productivity Workflow that Works Best for You
Creating a productivity workflow that works for your organization is essential to maintaining
high efficiency. When developing a workflow, it's important to keep the following
considerations in mind:
 Understand the Problem - Identify the specific problem you'd like to solve and take
note of any roadblocks or hurdles that may impact the workflow's success. This
knowledge will help you determine what elements to incorporate to ensure the
workflow runs smoothly.
 Start Small - Start with a small and manageable task to help employees adapt to the
new workflow. For example, agreeing on a specific document format that is easy to
follow and replicate.
 Get Creative - Embrace creativity and explore different formats or customizations for
internal processes to encourage employee engagement and cooperation during task
completion. This approach can lead to improved morale and a more productive work
environment.
As industries continue to undergo digital transformation worldwide, there is a pressing need
to expedite existing processes. Electronic signatures, or eSignatures, offer a streamlined

solution by accelerating document workflow and saving valuable time and resources. In the
coming years, E-signatures will play an increasingly vital role in the digitalization of
businesses. However, the question remains: how can they be effectively integrated into
current workflows? In this article, we will explore the various ways in which e-signatures can
be seamlessly integrated into existing workflows to enhance productivity and efficiency.
Also Read: How High Tech Industries can benefit from E-signatures
What are eSignature Workflows?
As more and more firms automate their document signing processes, eSignature workflows
have become an increasingly popular solution. These workflows automate the signature
collection process on documents, saving valuable time and resources. By implementing e-
signature workflows, businesses can avoid the usual holdups associated with paper signing
and processing. Additionally, eSignature workflows can accelerate the document
completion rate and eliminate manual errors, making them an essential tool for businesses
looking to improve efficiency and productivity.
What are the steps in an eSignature Workflow?
An eSignature workflow is an effective tool for obtaining consent from each line of business.
However, the effectiveness of e-signature workflows depends on the management of the
different steps involved. Learn the ropes by following the steps given below:
 Provide Access to Documents for Signing – It is crucial to provide access to
documents that need signatures. All necessary signatories should have access to sign
on the respective fields. E-mail invitations are a way to provide access, but recent
technological advancements offer mobile or web applications that provide the same
function.
 Identify and Verify Signers – All signatories must prove their identity to access
information within documents. Identification can consist of providing a phone number
or e-mail address. Other forms include two-factor authentication and a one-time
password to verify identities accurately.
 Present Documents for Review – The next stage involves the presentation of
documents. Again, an electronic signature solution like DrySign is ideal for reading
electronic documents and resolving any issues the customer may have with software
compatibilities.
 Make Changes and Optimize the Process – Electronic documents make it easy to
edit any errors and update documents, saving time compared to manual scanning and
printing of documents.
 Attain Signatures – Before obtaining eSignatures, the consent of all stakeholders
involved is required. An e-signature implies that the signatory is ready for commitment
and will honor the transaction stated within the document. An electronic Signature
solution provider should make it easy to capture eSignatures at this stage.

 Verify Security of Documents – Electronic documents must be secure without losing
data. Electronic signatures used within the said documents should comply with
Information Technology Act, 2000 (IT Act). Moreover, a real-time mail trail lists any
modifications or changes made to documents, providing an effective security measure
against tampering.
 Deliver Signed Documents – The eSignature solution delivers signed documents to
all signatories involved. They can be uploaded to secure cloud storage, making it easy
to access documents anytime. The signatories can access the documents by entering
the same credentials in the identification stage.
How DrySign is a Viable Solution
DrySign is an outstanding solution for businesses searching for a reliable and
secure electronic signature solution. It not only adheres to international eSignature laws, but
it also places a high priority on the security of its clients, using advanced security techniques
to protect documents and ensure speedy approvals. By incorporating DrySign into your
workflow, you can eliminate bottlenecks and expedite productivity. By choosing DrySign, you
can streamline your business processes and enjoy a range of benefits that come with an
efficient eSignature solution.
Choose the right workflow for your firm with DrySign.
DISCLAIMER: The information on this site is for general information purposes only and is
not intended to serve as legal advice. Laws governing the subject matter may change quickly,
and Exela cannot guarantee that all the information on this site is current or correct. Should
you have specific legal questions about any of the information on this site, you should
consult with a licensed attorney in your area.
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