How electronic signature software helps create electonic signature securely
- 1. How Electronic Signature Software Helps Create Electronic Signature Securely? Electronic Signature Software Sign.cc by 500apps
- 2. How to Create Electronic Signature Securely 1. Email: 2. SSL Encryption: 3. Audit Trail: 4. Password protection: 5. Cloud based storage: 6. Direct link to the e-signature 7. No change of content of the signed document: 8. Legality 9. Compliance
- 3. Email Most services will send unique links in emails to the signers. You will be required to click a link through which you will access the document. The link is only accessible to the person who has access to the email address it’s sent to.
- 4. SSL Encryption: ‘SSL (Secure Sockets Layer)’ is the standard security technology for encrypted links. One of the most important components of online business is creating a trusted environment where potential customers feel confident in making purchases. SSL certificates create a foundation of trust by establishing a secure connection. This link makes sure that all data passed between the web server and browsers will always be secure and private. SSL allows sensitive information such as credit card numbers, social security numbers, and login credentials to be transmitted securely. Normally, data sent between browsers and web servers is sent in plain text—leaving you vulnerable to eavesdropping. If an attacker is able to intercept all data being sent between a browser and a web server, they can see and use that information.
- 5. Audit Trail An audit trail is a step-by-step record by which accounting or trade data can be traced to its source. Audit trails are used to verify and track many types of transactions including accounting transactions and trades in brokerage accounts. An audit trail is most often utilized when the accuracy of an item needs to be verified. Audit trails can be useful tools when determining the validity of an accounting entry, source of funds or trade.
- 6. Password Protection As a sender you’ll have the option to password protect your documents, which adds another layer of security to your signing process. Password protection allows only those with an authorized password to gain access to certain information. Passwords provide the first line of defense against unauthorized access to your personal information.
- 7. Cloud Based Storage "The cloud" refers to servers that are accessed over the Internet, and the software and databases that run on those servers. When a document has been signed and completed, it’s stored securely in the Cloud where only users YOU give permission are able to access it. Another reason why cloud storage is safe is that the files stored on cloud servers are encrypted. This means that they are scrambled, which makes it far harder for cybercriminals to access.
- 8. Direct Link to the E-signature Your email address and IP address will be linked to the secure electronic signature and it will be possible to validate this.
- 9. No change of content of the signed document: If anyone attempts to alter the document’s content after signing, a notification will be sent to all parties.
- 10. Legality E-Signature Software enhance the overall collaboration and productivity within a company and are becoming popular between legal departments for contract processing with clients and outside counsel because they provide an easy way to create electronic signature securely. In many legal cases documents that’ve been signed with e-signatures have provided the evidence needed to win the case. This is where a physical signature would be less secure and harder to validate, meaning it’s usability in legal cases has become obsolete. Electronic signatures are recognized around the world as a legal substitute for handwritten.
- 11. Compliance E-signed documents need to comply with industry regulations, laws, standards, and policies. If an e-signed document does not comply with industry requirements, it may have legal consequences, and the company will be held responsible for activating it.
Editor's Notes
- #2: Electronic signatures are rapidly expanding and more businesses and organizations have noticed the benefits of electronic signature. Worried about the security of e-signatures? This is how electronic signature software can help you create electronic signature securely.
- #3: Using an electronic signature service provider, you should be able to create electronic signature securely through the following means:
- #6: Any software you use must be capable of doing this. All activity starting from when you upload the document for signing is logged in a full audit trail that’s attached to the envelope in your account.
- #11: Though the legality of electronic signatures may vary slightly based on the governing authorities, electronic signatures are legal when captured correctly. In many (not all) cases, electronic signatures are considered the equivalent of a handwritten signature. This is especially true when audit trails can trace the signing process back to the intended recipient. These audit trails and security checkpoints, as well as the ability to lock a document after a signature solution is applied, creates the assurance that the validity of the document can’t be denied.