How to evolve your recruiting process with automated interview scheduling
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Automated interview scheduling software can streamline the recruiting process by eliminating tedious back-and-forth communication over scheduling interviews. It allows candidates to self-schedule interviews based on the availabilities of recruiters and hiring managers, improving the candidate experience. Recruiters believe automation will make their jobs more efficient by handling routine tasks like scheduling. Automated scheduling solutions save recruiters time, improve productivity and fill positions more quickly compared to manual scheduling methods.
How to evolve your recruiting process with automated interview scheduling
- 1. How Automated Interview Scheduling Technology Can Boost Your Recruiting Process 1 How to Evolve Your Recruiting Process with Automated Interview Scheduling A RIVS WHITE PAPER
- 2. How Automated Interview Scheduling Technology Can Boost Your Recruiting Process 2 Does your company struggle with coordinating interviews with candidates and perhaps multiple interviewers? The scheduling process can be tax- ing, and in many cases, a tedious back-and-forth can actually ruin the candidate experience. According to Talent Board, 46 percent of candi- dates withdraw from the recruiting process be- cause they feel that their time is disrespected during interviews, and 26 percent withdraw be- cause the process takes too long. Another 20 per- cent expressed poor rapport or communication with the hiring manager. Luckily, all of these interview problems could be solved or helped by an automated interview sched- uling system. At 40 percent, interview scheduling was the number one recruiting technology invest- ment that employers considered implementing in 2017 and 2018.
- 3. How Automated Interview Scheduling Technology Can Boost Your Recruiting Process 3 Recruitment in an Automated World Recruiters are fairly confident that automation and AI will only make their jobs both easier and more effi- cient, according to a 2017 Automation Nation report on recruiter perspectives on automation. About 91 percent of surveyed recruiters have either a positive or indifferent attitude towards automation and AI with respect to their own jobs. And at 72 percent, a strong majority of recruiters be- lieve that their hiring process will evolve as automa- tion and AI become more universal. Automating rou- tine tasks like scheduling will bring about a new future in hiring. About 63 percent of recruiters under the age of 50 — mostly Millennials and Xennials — claimed that the task they would most like to automate is in- terview scheduling. What is Automated Interview Scheduling? Automated interview scheduling allows recruiters and other users to integrate a scheduling technolo- gy with their own calendars, removing the hassle of manually entering or coordinating interview times with candidates and other hiring managers or inter- viewers. Recruiters simply send an interview invite to the candidate, and the candidate can choose any time that the recruiter – or managers, in the case of a panel interview – does not have another meeting, typically allowing for a quicker scheduling and overall inter- view process. Recruiters have a positive or indifferent attitude towards AI in respect to their jobs Recruiters under the age of 50 claimed that the task they would most like to automate is interview scheduling 91% 63%
- 4. How Automated Interview Scheduling Technology Can Boost Your Recruiting Process 4 The disvantages of manual scheduling Candidate interview scheduling is a crucial compo- nent of the interview and hiring process. That being said, manual scheduling is a major pain point for re- cruiters for a number of reasons. A tedious manual scheduling system causes logisti- cal issues for recruiters and tends to give candidates a poor first impression of the company, according to SHRM. Manual scheduling tends to lead to delays due to constant back-and-forth emails and candidates’ and hiring managers’ evolving schedules. This juggling of schedules is difficult for candidates and recruiters alike. Interviews often cancel or re- schedule, causing the need for recruiters to step in and find last-minute replacements, so that candidates do not have a negative experience. As expected, this manual process is prone to errors, especially when recruiters are handling a high volume of candidates and positions. Just one typo or lack of attention to time zones, for example, can cause an interviewer or candidate to miss the interview entirely. The benefits of automated scheduling Luckily, automated scheduling is an easy solution that streamlines the laborious aspects of the scheduling process. Interview scheduling software helps elim- inate the tedious back-and-forth emails and phone calls and frees up more time where it really matters to find and better engage with candidates. Such solutions lead to increased recruiter efficiency and productivity, reduced time to fill positions and overall enhanced candidate experience. Candidates can self-schedule or even reschedule interviews from any device. According to RIVS data, 79 percent of all candidates self-schedule their interview within the first three hours after receiving an invite. The process removes the tedious back-and-forth emails between the re- cruiter and candidate, allows the candidate more flexi- bility and improves the candidate experience. Furthermore, there is a huge need for mobile and SMS functionality when it comes to automated technol- ogy. According to a recent Flowroute survey, 58 per- cent of consumers said they viewed businesses more positively if they provided SMS capabilities.
- 5. How Automated Interview Scheduling Technology Can Boost Your Recruiting Process 5 Looking for an interview solution When searching for an interview scheduling solu- tion, it’s crucial to consider how you will be using the software. For example, how many employees will use your software? Do you need mobile/SMS functionality? Think about the complexity of your typical job in- terviews. Do you have multiple interview formats: one-on-one, panel interviews, back-to-back and round-robin? It’s essential to find one easy solution that accommodates all of these formats. RIVS AutoScheduler offers a number of innovative features, from connectivity to your calendar to mul- tiple interview scheduling formats to mobile and SMS functionality to live support, resources, and demos. Our technology allows teams to automate the administrati- ve challenges of scheduling interviews between recrui- ters, hiring managers and candidates.
- 6. How Automated Interview Scheduling Technology Can Boost Your Recruiting Process 6 Save time scheduling for multiple interview formats With RIVS AutoScheduler, you can save up to five to 10 minutes per candidate just on interview scheduling. Our scheduling solution also offers multiple interview for- mats: • Personalized scheduling link: Personalized links offer recruiters and hiring managers a simple landing page for candidates to schedule one-on-one interviews. • Back-to-back/sequential interviews: Set candidates up to meet sequentially with multiple decision- makers back-to-back with our solution that shows available times for each respective interviewer. • Pooled availability/panel interviewing: Overlay ca- lendars, so your candidate can self-schedule a panel interview, based on multiple interviewers’ open avai- lability. • Round robin/interview assignment: Distribute and assign interviews to the next interviewer in line, ba- sed on calendar availability. When presented with the option, 50% of candidates completed their interviews in under three days, and 61% completed them in under four. Improve your candidate experience Our automated interview scheduling solution boosts your candidates’ overall interview experience by elimi- nating the tedious back-and-forth emails and phone calls to schedule interviews and the errors that inevitably come with that back and forth. “With the high volume of candidates and clients that we are partnering with, our follow-up time has been signi- ficantly decreased and our efficiencies exponentially in- creased,” Laura Leal, Senior Program Manager at Advan- ced Resources, commented. “This also empowers our candidates when given the ability to schedule at their convenience, proving that we value their time as much as we value ours.” Clients have used the RIVS AutoScheduler to reduce time spent scheduling by 83 percent. The technology syncs with desktop calendars offer easy rescheduling for last-minute conflicts and provide automatic calen- dar and phone reminders, as well as custom employer and candidate branding. Candidates can also schedule through SMS texting. 50% 61% Candidates completed their interviews in under 3 days Candidates completed their interviews in under 4 days
- 7. How Automated Interview Scheduling Technology Can Boost Your Recruiting Process 7 Schedule a demo today! www.rivs.com sales@rivs.com 312.583.7499 20 North Wacker, Suite 1200, Chicago, IL 60606