How to Implement 5S in Our Workplace
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The document outlines the implementation of the 5S system in the Health & Family Welfare Department of Gujarat, focusing on workplace organization, safety, and efficiency. It describes each of the five steps—Sort, Set in Order, Shine, Standardize, and Sustain—while presenting various benefits such as improved safety, productivity, and cleanliness. Additionally, it emphasizes the necessity of adopting a disciplined approach to maintain the improvements achieved through the 5S methodology.
![D]<I JUZGL lAGp5IMUL J:T]VMG[
SFI"1F[+YL N}Z SZM VG[ T[GM lGSF, SZM
Health & Family Welfare Department
If you don’t use
Remove the things from your workplace
1. Space recovered & scrap recovery money
deposited (About 7.5 Cr.)
• By removing TRUCK LOAD’s of old /
unwanted / broken / scrapped items that
were accumulated over decades.
34](https://image.slidesharecdn.com/finalhowtoimplement5senglish-170303105738/85/How-to-Implement-5S-in-Our-Workplace-34-320.jpg)
![D]<I JUZGL lAGp5IMUL J:T]VMG[
SFI"1F[+YL N}Z SZM VG[ T[GM lGSF, SZM
Health & Family Welfare Department
Not needed item should be
removed from workplace
35](https://image.slidesharecdn.com/finalhowtoimplement5senglish-170303105738/85/How-to-Implement-5S-in-Our-Workplace-35-320.jpg)
How to Implement 5S in Our Workplace
- 1. 5 S Implementation for Quality Improvement Health & Family Welfare Department Dr J L Meena State Quality Assurance Medical Officer Commissioner of Health, Medical Service & Medical Education Department of Health & Family Welfare Government of Gujarat, India Email:- drjlmeena@gmail.com Web:- www.gujhealth.gov.in/quality-assurance-program.htm 1
- 2. Video for 5 S Implementation Health & Family Welfare Department 2
- 3. Health & Family Welfare Department 3 Game for 5 S Implementation
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- 5. Health & Family Welfare Department Game for 5 S Implementation 5
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- 7. Health & Family Welfare Department Game for 5 S Implementation 7
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- 9. Health & Family Welfare Department Game for 5 S Implementation 9
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- 11. Health & Family Welfare Department Game for 5 S Implementation 11
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- 13. Health & Family Welfare Department Game for 5 S Implementation 13
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- 15. 15 Health & Family Welfare Department 15 From Mess to Five S !!
- 16. 16 Health & Family Welfare Department 16 Life without 5 S
- 17. Definition of 5 S Health & Family Welfare Department 5 S is a system that is designed to ensure workplace Safety, Efficiency, Cleanliness and Increase quality 17
- 18. What is 5 S Health & Family Welfare Department 1st S Sort સુયોગ્ય અને બિન ઉપયોગી વસ્તુઓને અલગ તારવવી 2nd S Set in order સુવ્યવસ્સ્િત કરવુ. 3rd S Shine સ્વચ્છ અને સુશોબિત કરવુ. 4th S Standardize સુનનનિત ધારાધોરણ િનાવવા 5th S Sustain & Self discipline સાતત્ય પુણણ અમલીકરણ અને સ્વ અનુસાશન 18
- 19. What is 5 S Health & Family Welfare Department Sort Separate out the things you use and remove the things you don’t. જરૂરી વસ્તુઓ અલગ કરો અને બિન જરૂરી વસ્તુઓ દુર કરો. Set in order Organize the things you use and place them where you need it. જરૂરી વસ્તુઓને તેના ઉપયોગ અને જરૂરીયાત પ્રમાણે ગોઠવણી કરો. Shine Scrub equipment, machines, tools, work area and floors સાધનો, મશીન, ફનીચર, દિવાલો, િારી-િારણાાં, િાિરૂમ, કામગીરી કરવાની જગ્યા, તળીયુ વગેરે સાફ કરવા. Standardize Create a system to maintain 5-S daily ઉપરોકત ત્રણે સુત્રોનુાં પાલન રોજ િાય તેવી સીસ્ટમ તૈયાર કરવી. Sustain & Self discipline Follow the new system every day- make it a habit and always look for improvement ઉપરોકત ચારે સુત્રોની આિત િનાવો અને તેનુ પાલન કરો અને વધુ સુધારો લાવવા પ્રયત્નશીલ રહો. 19
- 20. Why start with 5 S ? Health & Family Welfare Department Allow everyone to “See” Waste. Creates discipline in Processes Allow productivity gains Allow quality improvements Allow safety improvements. Allow delivery improvements. ESSENTIAL to sustain all of the above. 20
- 21. Benefits of 5 S Health & Family Welfare Department Saves time wasted by searching for tools, etc. વસ્તુઓ શોધવામાાં લાગતો સમય બચે છે. Reduces amount of walking around (Steps) to complete task જરૂરી વસ્તુઓ નજીકમાાં હોવાથી એક જગ્યાએથી બીજી જગ્યાએ જવુ પડતુ નથી અને સમય બચે છે. Increase health and safety by eliminating stretching and bending કોઇને ઇજા થવાની સાંભાવના ઓછી થઇ જાય છે. Increase the reliability of equipment સાધનોની યોગ્ય જાળવણી કરવાથી તેની આવરદા વધે છે. Make your workplace more pleasant કાયયક્ષેત્ર વધુ આનાંદાયક બને છે. Increase morale જુસ્સો વધારો 21
- 22. આપણને, લપસી જવાથી ઇજા થવાની સાંભાવના Health & Family Welfare Department 22
- 23. 23 Health & Family Welfare Department 23 Without 5 – S Injury ???
- 24. 24 Health & Family Welfare Department 24 5 – S Without 5 – S With 5 – S
- 25. There are basically three different types of workplaces……. Health & Family Welfare Department 5 S Implementation for Quality Improvement 25
- 26. ત્રીજો વગય – લોકો આજુ બાજુ કચરો ફેંકે છે અને તેને કોઇ સાફ કરતુ નથી. Health & Family Welfare Department 26
- 27. બીજો વગય – લોકો આજુ બાજુ કચરો ફેંકે છે અને તેને અન્ય વ્યક્તત સાફ કરે છે. Health & Family Welfare Department 27
- 28. પ્રથમ વગય – જે લોકો કચરો પેદા કરે છે તે જ લોકો કચરાનો યોગ્ય નનકાલ કરે છે. Health & Family Welfare Department 28
- 29. Health & Family Welfare Department 29 5 – S Flow Chart Set in Order & Shine Sort- Is item Needed ? Does the Item have value ? Standardize and Make Visual Sustain Move to Temporary Storage Use in another Location or Dispose within 2 Weeks Trash Yes No No Yes
- 30. Health & Family Welfare Department 30 5 – S (ફાઇવ – એસ) ફલો ચાર્ય સરખી ગોઠવો અને સુશોભભત કરો. વસ્તુની જરૂરીયાત છે? વસ્તુનુ કોઇ મુલ્ય છે? ધારાધોરણો મુજબ જાળવણી કરો અને સહેલાઇથી દેખાય તે રીતે મુકો. ઉપરોકત પરીક્સ્થતી જાળવી રાખો. કામ ચલાઉ સ્ર્ોરેજ ખાતે ખસેડો. નનયત સમયમાાં કાયયરત કરો અથવા નનકાલ કરો. કચરો (નનકાલ કરો). હા ના ના હા
- 31. 5 S Implementation for Quality Improvement Health & Family Welfare Department 31
- 32. 1st S- Sort Health & Family Welfare Department Separate out the things you use and remove the things you don’t. જરૂરી વસ્તુઓ અલગ કરો અને બિન જરૂરી વસ્તુઓ દુર કરો. 32
- 33. 5 S Implementation for Quality Improvement Health & Family Welfare Department 33
- 34. D]<I JUZGL lAGp5IMUL J:T]VMG[ SFI"1F[+YL N}Z SZM VG[ T[GM lGSF, SZM Health & Family Welfare Department If you don’t use Remove the things from your workplace 1. Space recovered & scrap recovery money deposited (About 7.5 Cr.) • By removing TRUCK LOAD’s of old / unwanted / broken / scrapped items that were accumulated over decades. 34
- 35. D]<I JUZGL lAGp5IMUL J:T]VMG[ SFI"1F[+YL N}Z SZM VG[ T[GM lGSF, SZM Health & Family Welfare Department Not needed item should be removed from workplace 35
- 36. The amount of dust and unwanted things removed by Teams in one of the Civil Hospitals Health & Family Welfare Department From Emergency From Dispensary From OPD & Dispensary From PPU From Labor room From OPD Regn area Old case papers Excess / damaged Printers, PCs 36
- 37. Health & Family Welfare Department 37 Sorting of Records & Medicines in Medical Store Room
- 38. Health & Family Welfare Department 38 Classification of Records
- 39. Health & Family Welfare Department 39 Classification of Records in Administration Department
- 40. Health & Family Welfare Department 40 Sorting of Repairable & condemnable IT Items
- 41. Health & Family Welfare Department 41 Sorting of Repairable & condemnable Items
- 42. Health & Family Welfare Department 42 IT Department
- 43. Health & Family Welfare Department 43 Red Tag on IT Items
- 44. Health & Family Welfare Department 44 Red Tag Items
- 45. Health & Family Welfare Department 45 Red Tag on Equipment
- 46. Health & Family Welfare Department 46 Red Tag
- 47. 5 S Implementation for Quality Improvement Health & Family Welfare Department 47
- 48. 2nd S- Set in Order Health & Family Welfare Department Set in order Organize the things you use and place them where you need it. જરૂરી વસ્તુઓને તેના ઉપયોગ અને જરૂરીયાત પ્રમાણે ગોઠવણી કરો. 48
- 49. 5 S Implementation for Quality Improvement Health & Family Welfare Department 49
- 50. 5 S Implementation for Quality Improvement Health & Family Welfare Department 50
- 51. 5 S Implementation for Quality Improvement Health & Family Welfare Department 51
- 52. Record keeping with list of files display Health & Family Welfare Department 52
- 53. Arranging & listing all files, Labeling / numbering all Cupboards / Racks / Workstations, Layout plan & Cleaning schedule prepared, a good color coding Health & Family Welfare Department 53
- 54. 5 S Implementation for Quality Improvement Health & Family Welfare Department 54
- 55. 5 S Implementation for Quality Improvement Health & Family Welfare Department 55
- 56. Health & Family Welfare Department 2nd S સુવ્યવક્સ્થત કરવુ. 56
- 57. Health & Family Welfare Department 57 Set in Order
- 58. Health & Family Welfare Department 58 Set in Order
- 59. Health & Family Welfare Department 59 Set in Order
- 60. Health & Family Welfare Department 60 Arrangement of Administrative Records with Labeling
- 61. Health & Family Welfare Department 61 Arrangement of Drugs with Labeling & Expiry Date
- 62. Health & Family Welfare Department 62 Classification & Arrangement of Records
- 63. Health & Family Welfare Department 63 Arrangement of Records & Consumables in Ward
- 64. Health & Family Welfare Department 64 Arrangement of Records & Consumables in Ward
- 65. Health & Family Welfare Department 65 Arrangement of Crash Cart & Other Consumables
- 66. Health & Family Welfare Department 66 Arrangement of Notice Board
- 67. Health & Family Welfare Department 67 Parking with Marking for Movable Equipments
- 68. Health & Family Welfare Department 68 Parking with Marking for Movable Equipments
- 69. Health & Family Welfare Department 69 Zone Map
- 70. Health & Family Welfare Department 70 Arrangement of BMW
- 71. Health & Family Welfare Department 71 Arrangement of BMW
- 72. Health & Family Welfare Department 72 Visual Management of Records
- 73. Health & Family Welfare Department 73 Arrangement of Medical Record Department
- 74. Health & Family Welfare Department 74 Color Code of MRD Files
- 75. 5 S Implementation for Quality Improvement Health & Family Welfare Department 75
- 76. 5 S Implementation for Quality Improvement Health & Family Welfare Department 76
- 77. 5 S Implementation for Quality Improvement Health & Family Welfare Department 77
- 78. 3rd S- Shine Health & Family Welfare Department Shine Scrub equipment, machines, tools, work area and floors સાધનો, મશીન, ફનીચર, દિવાલો, િારી-િારણાાં, િાિરૂમ, કામગીરી કરવાની જગ્યા, તળીયુ વગેરે સાફ કરવા. 78
- 79. 5 S Implementation for Quality Improvement Health & Family Welfare Department 79
- 80. 5 S Implementation for Quality Improvement Health & Family Welfare Department 80
- 81. 5 S Implementation for Quality Improvement Health & Family Welfare Department 81
- 82. 3rd S Shine Health & Family Welfare Department 82
- 83. All the old case papers were bundled and arranged and sent them to Records area Some Glimpses of Improvement Actions taken by batch Teams in OPD Case Regn +Pharmacy - CHC Before After MURI (Strain) in the sitting position of the Case writer and Pharmacist because tables were too big. Big table of pharmacist exchanged with smaller table from Stores. Case writer table also changed to remove MURI . Desktop were very dusty – cleaned 83
- 84. 3rd S- Shine Health & Family Welfare Department If a workplace is gating dirty faster then it can be cleaned, the root cause of problem has not been identified. 84
- 85. 5 S Implementation for Quality Improvement Health & Family Welfare Department 85
- 86. 4th S-Standardize Health & Family Welfare Department Stand ardize Create a system to maintain 5-S daily ઉપરોકત ત્રણે સુત્રોનુાં પાલન રોજ િાય તેવી સીસ્ટમ તૈયાર કરવી. 86
- 87. 5 S Implementation for Quality Improvement Health & Family Welfare Department 87
- 88. 4 S Standardization Health & Family Welfare Department 88
- 89. 4 S Standardization Health & Family Welfare Department 89
- 90. 4 S Standardization Health & Family Welfare Department 90
- 91. 4 S Standardization Health & Family Welfare Department 91
- 92. 4 S Standardization Health & Family Welfare Department 92
- 93. 4 S Standardization Health & Family Welfare Department 93
- 94. 4 S Standardization Health & Family Welfare Department 94
- 95. 4 S Standardization Health & Family Welfare Department 95
- 96. 4 S Standardization Health & Family Welfare Department 96
- 97. 4 S Standardization Health & Family Welfare Department 97
- 98. 4 S Standardization Develop SOPs & Manual Health & Family Welfare Department 98
- 99. 4 S Standardization Developing Health Education strategy for patients, relatives and health care providers Health & Family Welfare Department 99 Reminder posters for health care staff Proper Disposal of Sanitary pad Critical times for hand washing for health care staff
- 100. Health & Family Welfare Department 100 4 S Standardization Hand washing steps
- 101. 4 S Standardization Critical times of Hand washing for community Health & Family Welfare Department 101
- 102. 4 S Standardization Correct way of use of toilet Health & Family Welfare Department 102
- 103. 5 S Implementation for Quality Improvement Health & Family Welfare Department 103
- 104. 5th S- Sustain Health & Family Welfare Department Sustain & Self discipline Follow the new system every day- make it a habit and always look for improvement ઉપરોકત ચારે સુત્રોની આિત િનાવો અને તેનુ પાલન કરો અને વધુ સુધારો લાવવા પ્રયત્નશીલ રહો. 104
- 105. 5 S Implementation for Quality Improvement Health & Family Welfare Department 105
- 106. 5S Board Implementation Health & Family Welfare Department 106
- 107. 5S Pocket Card Health & Family Welfare Department 107
- 108. 5S Screen Saver Health & Family Welfare Department 108
- 109. Cleaning Check List and Crash Cart Checklist Health & Family Welfare Department 109
- 110. Cleaning schedule Health & Family Welfare Department 110
- 111. Cleaning schedule Health & Family Welfare Department Action Taken Report on Continuous Quality Improvement / 5 S Implementation Audit. 111
- 112. Reward & Recognition Health & Family Welfare Department 112
- 113. Video for Team work Health & Family Welfare Department 113
- 114. Video for Communication Health & Family Welfare Department 114
- 115. Quality Improvement Programme Thanks Health & Family Welfare Department 115