How to write the best follow up emails
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This document provides tips for writing effective follow up emails. It recommends waiting at least two to three days after the initial email before following up to avoid being too persistent. It also suggests developing a plan for follow ups that includes the timing, frequency, quantity and template for follow up emails. Additionally, it advises doing research on the recipient, deciding on a clear purpose for following up such as arranging a meeting or closing a sale, having materials prepared in advance, automating follow ups when possible, and using one communication channel at a time to follow up rather than all channels simultaneously.
How to write the best follow up emails
- 1. How to Write The Best Follow up Emails
- 2. When to send follow up emails The vast majority of email messages are opened the day they are sent. And if the recipient is going to answer, they most likely will do that the same day. But don’t follow up too quickly. Wait at least two or three days.
- 3. Make a plan for follow up emails That would be perfect if you develop a concrete set of rules such as the time, frequency, quantity, and follow up email letter itself.
- 4. Do good research Search for some information about your recipients on the Internet. You can find something interesting and use it in your email.
- 5. Decide your follow up purpose Never send your follow up email to clients unless you know what you want to achieve with this email. Here are some possible purposes: make cooperation, arrange a meeting, close a sale, etc.
- 6. Have your materials prepared Prepare all text and files you need for your email.
- 7. Try to automate your follow-ups Automated follow-up emails can save you hours, especially if you have a lot of clients. Use some CRMs or automation tools to make your life easier.
- 8. Use one channel at a time Be sure not to reach out on all channels at once. It will look too persistent if you send follow-ups via LinkedIn and email on the same day.
- 9. Read more at