HR PPT Final

Presentation by
Human Resources Department
2nd March 2016
“PARTNER IN GROWTH”
Our success lies in the success of our Organization.
Therefore, we value our Employees and Organization.

Functions & Activities of HRM
1) Staffing Through Various Sources viz:
 Internal Data Bank
 Employee’s Reference
 Advertisement
 Job Portals
2) Payroll Management :
 Payroll is an integral part of HRMS. We handle end to end payroll
processing which includes:
 Salary Computation
 Disbursement of Salary.
 Computation & deposit of PF, ESIC, PT etc.
3) Training & Development:
 At Corporate office 5 Man Days training imparted per employee
 At Halol Pant 1 Man Day Training imparted per employee.
 Training Sessions for manjusar Plant operators will be Scheduled
soon.
 Rs.6500 invested per employee on Training & Development.
4) Employee Engagement :
 Birthday Celebration
 Family Get Together
 Picnic
 Quarterly Lucky Draw
 Ganesh Utsav
 New Year Celebration
5) Legal Compliances :
 PF , ESIC & P. Tax regarding Statutory Compliances.
 Enhancement in limits of Manpower and Horsepower in factory
License of both the plant.
 Renewal of License under Bombay Shops & Establishment Act.
 Maintaining Various Registers at Office and plant both.
6) Administration :
 Housekeeping
 Annual Maintenance Contract
 Mediclaim & PA Policy ( New & renewal )
 WC Policy for Manjusar Plant.
 Liaising with Vodafone.
 CSR Activities.

Recruitment
Process
Advertisement
Scrutinizing
Preliminary
Interview
Shortlisting
Psychometric
Test
Final
Interview
Offer
1) Staffing:

Recruitment & Selection
For Vadodara Office – 11positions Filled up
For Halol Plant – 08 position Filled up
For Manjusar Plant – 02 position Filled up
11
8
2
Position Filled Up
Vadodara Office Halol Plant Manjuar Plant

2) Payroll Management
A) Attendance Preparation:
Data Collection from Biometric Machine , Attendance Register , Leave Card ,OD Form.
Attendance Data Should be filled in the Excel sheet.
Attendance Sheet should be sent for preparation of Salary.
B) Salary preparation:
To check the salary sheet which includes , New joinee details , Their salary , account
number etc.
Salary to be deposited on or before 7th of every month.
Till date salary is deposited on time , it is never done late.

C) Loans and Advances:
 Employee will approach to HR for Loans & Advances.
HR will go through the documents and put up before management for approval.
Loan is approved and the equal instalment will be deducted from the salary of concern
employee every month.
D) Full & Final Settlement :
 On receiving Resignation from employee , Full and final settlement is prepared by us
which includes , Current Salary , Leave encasement , Bonus & Gratuity.
Copy of the full & Final is sent to Accounts department for payment.
E) Other Payment:
Gratuity, Bonus & Ex-gratia Calculation
Preparation of Salary Voucher for Trainee / Casual Employees.

3) Training & Development :
Training is imparted for improving, changing and developing skills, knowledge, creative
ability, aptitude, Attitude and values of an employee.
Training Needs are identified through :
1) Performance Appraisal
2) Psychometric Test
3) Counselling
4) Self Suggestions by employees.
Training is provided through different institutes like, BMA, AMA , BPC, FGI , GEO etc.
We are receiving feedback from employee about the training for validation.
The employee will share his/ her experience about training program.

No. of Man Days training provide
month wise
Man days Vadodara Office Halol Plant
April’15 6 -
May’15 4 -
June’15 3 -
July’15 01 -
August’15 19 -
Setember’15 15 -
October’15 13 -
November’15 115 -
December’15 93 -
January’16 03 27
February’16 00 54
Total Man-days 272 81

Graphical Presentation of Man Days Training
Imparted Month Wise
0
20
40
60
80
100
120
140
April'15 May'15 June'15 July'15 August'15 September'15 October'15 November'15 December'15 January'15 Februrary'15
Vadodara Office Halol Plant
Per Employee 5 Man days Training was imparted at HO.
Per Employee 1 Man Day Training was Imparted at Halol Plant.
Rs. 6500/- invested on Training & Development per employee for HO.
Rs. 750/- invested on Training & Development per employee for Halol Plant.

4) Employee Engagement :
A) Birthday Celebration:
We arrange birthday celebration of each employee on their respective birthdate.
We are arranging Cake and giving a cash voucher of Rs.500/-.
B) Family Get Together :
A Family get together is arranged in a Hotel with musical Party Before Diwali.
C) Picnic:
We arranging picnic during December / January of every year .
All the arrangements like , Transportation , Snacks , Cold drink etc. are done by us.
Picnic Snaps are displayed on the notice board.

D) Lucky Draw:
In every quarter we are arranging a lucky Draw.
To prepare the list of eligible employees who completes 1 year as on date.
The chits are chosen by MD and or Other member of the company.
The one who wins the lucky Draw gets Rs.10.000/- and 3 days Company Leave.
E) Ganesh Utsav :
A Nine days Ganesh Utsav is organized.
Every day prayers are sung in the morning and the evening for both the times different
employees
On the last day it is coupled with Satyanarayan Pooja, thereafter the idol is taken around
in the office, thereafter it is taken to Sursagar for immersion.

F) New Year Celebration:
Every year we celebrate new year party on our terrace
We search for Food Vendors , Negotiate with them and finalize.
On the new year day we play games , anatkshari , Garba,Musical Chair.

5) Legal Compliances :
A) PF , ESIC & P. Tax regarding Statutory Compliances:
Online payment of PF is made on or before 15th of Every month as per rule.
Online payment of ESIC is made on or before 20th of Every month as per rule.
P. Tax is Calculate of HO & Halol Plant and Give it accounts Department for Payment.
B) Renewal of Factory License for enhancement of Manpower and
Horsepower for Manjusar/ Halol Plant:
Manpower enhanced from 50 to 100 Workers and 100 Horsepower to 250 horsepower
for Manjusar Plant.
Enhancement of install Capacity of Horsepower from 100 to 250 Horsepower at Halol
Plant.

C) Renewal of License under Bombay Shops &
Establishment Act.
D) Maintaining Various Registers at Office and plant both viz.:
Attendance Register
ID Card Register
Wage Register
Fine register
Factory Inspector Visit Book
White Wash Register
Pressure Vessels Report ( Form 11 )
Accident Register
Leave With pay Register ,etc.

6) Administration :
A) Housekeeping :
Maintaining Housekeeping of office premises which includes , general Office area ,
Pantry, Washrooms , Terrace , Underground Parking , Staircase etc.
B) Annual Maintenance Contract :
Air Conditioner Contract
Electrical Contract
Computer Systems
 Bio Metric System Contract
Lift Maintenance Contract.
Tank Cleaning Contract.
Office Security Contract

C) Mediclaim & PA Policy :
All eligible are covered under Mediclaim & PA Policy from time to time.
We are having up-to- date data in excel sheet which helps to renew the Policy on time.
D) WC Policy:
Those members who are not covered under ESIC will be covered in WC Policy and the
policy will be renewed every year subsequently.
E) Liaising with Vodafone:
More than 60 Employees are covered under the CUG Scheme of Vodafone.
We ask for New Sim Card , New Mobile numbers , Sim replacement , Plan Change etc.
F) CSR Activities :
Donation directly to Different Schools
Donation for those who applied with someone's reference.
Donate Note Books to Corporation School Students.
Distribution of Blankets
Donation to Vatsalya foundation to purchase a machine to manufacture Sanitary Napkins

Seeking Support from Organization:
HR Department should have Budget for Training & Development & Staff welfare
activities.
Training should be exclusive & responsibilities of HR.
HOD Should give their training needs to HR.
HR would monitor and co-ordinate training activities.
HR department should get the prior requirement of Manpower from all the HOD’s duly
sectioned by the Management.( New Manpower Requisition Form is attached herewith)
Our existing Performance Appraisal System should be consist of Compensation , Rewards
, Incentives & Recognitions.
Increment should be announce on due date i.e. April every year.
Organization should be system driven and not person driven so has to have optimum
Objectivity.

Path word for next year:
Key Performance Area (KPA’s- MBO) for each position should be decided and assigned
all the Departments in the beginning of the financial year through HR Department.
Performance Result should be reviewed on quarterly/ six monthly basis & feedback
should given to employees.
To fill the critical vacant Positions of different departments within 30 days.
To prepare and finalize Recruitment & Selection Policy.
To impart training to Manjusar Plant , Halol Plant & the Head Office Employees.
To maintain harmonious Human Relation through different employee engagement
Activities.
ZERO Non- Compliance for both the plants and HO.
To ensure good housekeeping of office premises.

HR PPT Final

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