"Implementing 5S for Workplace Efficiency and Organization"
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5S is a systematic approach to creating and maintaining a clean, organized workplace by employing five key principles: Sort, Set in Order, Shine, Standardize, and Sustain. Implementing 5S improves safety, productivity, and employee morale while helping to eliminate waste and streamline processes. Ultimately, 5S serves as the foundation for continuous improvement and efficient operations in the workplace.
"Implementing 5S for Workplace Efficiency and Organization"
- 1. What is 5S?
- 2. 5Screates the foundation for a visual work place 2 5S
- 3. 5S is a method of creating a self-sustaining culture which perpetuates a neat, clean, efficient workplace; a method for removing all excess materials and tools from the workplace and organizing the required items such that they are easy to find, use, and maintain. It is all about having what you need to do your job when you need it; no more, no less! What Is 5S? 3
- 4. Why implement 5S? • Improves safety and ergonomics • Promotes flow • Reduces searching • Reduces unplanned downtime • Improve quality • Encourages visual control • Enhances teamwork 4 • Improves productivity • Eliminates distractions • Reduces inventory and space • Instills the discipline to follow standard work • Exposes problems • Tackles waste • Enhances self-management 5S
- 5. The 5Ss 5 Sort (Seiri) • No unnecessary items at the workplace: “When in doubt, throw it out!” Set in Order (Seiton) • Anyone can instantly find, take, and return any needed item:“A place for everything, and everything in its place” Shine (Seiso) • Deviations become visual by cleaning: “Cleaning = inspection; Cleaning with meaning” Standardize (Seiketsu) • Visualize the 5S standards in the workplace: “Make the best way the easiest way” Sustain (Shitsuke) • Everybody follows the standard until we have a better one:“Stick to it!”
- 6. Agenda 6 5S What Is 5S? • Sort • Set in Order • Shine • Standardize • Sustain 5S Summary
- 7. Definition of Sort 7 Sort means that you remove all items from the workplace that are not needed for current production or transactional operations It does not mean that you only remove the items that you know you may never need It does not mean that you simply arrange things in a neater fashion ASK YOURSELF: Is this item necessary to do this job? Do we really need these items?
- 8. Examples of Sort Defective or excess unneeded items that accumulate Outdated or broken jigs and dies Worn-out bits, inserts Outdated or broken tools or inspection equipment Old rags and other cleaning supplies Electrical tools/equipment with broken cords Outdated posters, signs, notices, and memos When you sort, you only leave the bare essentials: “When in doubt, move it out.” 8
- 9. Red Tag Method A method of identifying and removing all unneeded items from the workplace through the use of red tags as a visual control. •Attach a red tag to each item that is unneeded or does not belong in the area. •Attach a red tag to each item that belongs in the area but DOES NOT have an identified storage area. •Fill out each tag to describe what each item is and why it was tagged. •Record all the tags and their description in the “5S Tag Log.” Do not tag the trash! Just throw it away! 9
- 11. Agenda 11 5S What Is 5S? • Sort • Set in Order • Shine • Standardize • Sustain 5S Summary
- 12. Set in Order...Simplify 12 Tools at hand on every machine
- 13. Definition of Set in Order… Simplify 13 Set in order means that you arrange the items that are needed in the area and identify them or label them so that ANYONE can find them or put them away “A place for everything, and everything in its place” ASK YOURSELF: Would a new person in this work area know where this item belongs?
- 14. Benefits of Set in Order… Simplify 14 Person sent to find something, finds it easily Time spent looking for things is reduced Wrong parts are not retrieved in error Adequate space is allocated for storage of items Items have “their place” and not not left in walkways, etc. Think of a pit crew at a NASCAR race--every item is positioned to error-proof and speed the process and to eliminate all wasted motion: 17 seconds to change 4 tires, fill the gas tank, wash the windows, and give the driver a drink.
- 15. Implementing Set in Order… Simplify 15 Store items together if they are used together, and store them in the sequence they are used. If tools are being set in order, design a system that keeps the tools in their location. Store infrequently used items away from the point of use. THE KEY: Look at the area as if you were brought into the area to help out. Would you be able to find & put things away immediately?
- 16. Finished Good Fire Protection Production Support Equipment/Trash Cans/ Toolboxes Do Not Place Anything Here 5S COLOR CODE Raw Material WIP Example of Set in Order 16
- 17. Example of Set in Order 17
- 18. Example of Set in Order (cont.) Before After 18
- 19. Set in Order Lab After: Organized and labeled space Before: Chemical laboratory Before After 19
- 20. Agenda 20 5S What Is 5S? • Sort • Set in Order • Shine • Standardize • Sustain 5S Summary
- 21. Definition of Shine Shine emphasizes removing the dirt, grime, and dust from the work area This is a program of keeping the work area swept and clean of debris Floors are swept, machinery is clean and wiped off and everything in the work area is kept clean ASK YOURSELF: Are there items in the area that need to be cleaned? 21
- 22. Benefits of Shine 22 Defects are easier to see in a well-lit and clean environment A work area clean of debris is less likely to cause a tripping hazard Machines that are clean and maintained work more efficiently and break down less often A clean work area promotes improved morale and instills pride in the team members The best time to find defects, dents, and scratches on your automobile is when you are hand washing it. Likewise, the best time to find defects and safety problems is when you are cleaning your work area.
- 23. Implementing Shine 23 Determine the shine targets: what are we going to clean? Set a schedule and assign individuals Create procedures for continued daily shine processes Set periodic machine inspection and maintenance targets THE KEY: Do activities take place to prevent dirt, grime, and contamination from occurring?
- 24. Agenda 24 5S What Is 5S? • Sort • Set in Order • Shine • Standardize • Sustain 5S Summary
- 25. Definition of Standardize 25 Creating a consistent way of implementing the tasks that are performed on a daily basis including “Sort,” “Set in Order,” and “Shine” “Do the right things the right way, every time!” ASK YOURSELF: Are the methods/processes in place to keep the first three Ss maintained and ongoing? Is 5S practiced throughout the day?
- 26. Benefits of Standardization 26 Easier to train new employees Less room for errors and scrap Work area is more organized Work area is safer Just like in our personal lives, if the rules are in writing and right in front of us, we are much more likely to understand and follow them, especially if they have our signature on them!
- 27. Implementing Standardization 27 Integrate the benefits found through Sort, Set in Order, and Shine into the everyday work activity Make it a way of life It should be easily noticed when items are not in their place Keep it “visual” All 5S activities should be scheduled at the frequency rate necessary to maintain a clean, orderly, and safe work environment THE KEY: Documentation exists to show how, where, and when 5S activities take place.
- 28. Agenda 28 5S What Is 5S? • Sort • Set in Order • Shine • Standardize • Sustain 5S Summary
- 29. Definition of Sustain 29 Sustain means that the 5S mentality is ingrained in everyday work life and procedures Sustain means that the 5S program has a discipline that ensures its continued success Sustain involves making a habit of maintaining correct procedures Do not let 5S become another “flavor of the day” ASK YOURSELF: Are things reverting back to the unorganized way they were?
- 30. Benefits of Sustain 30 Cleaner, safer, working environment Detailed tasks are documented to make processes more efficient Work place is maintained in an organized fashion without clutter Tools and materials are easier to find Higher employee morale
- 31. Implementing Sustain 31 Keep everyone aware of 5S and its benefits Make time each day to perform daily tasks Make it structured Give recognition where it is due Establish audit for 5S review THE KEY: The first four Ss are solidly in place and being practiced daily. Every day we do some 5S.
- 32. Perform 5S Audit Five S Routine Checklist Date: WorKArea: Performed by: 55 No. Descrtption 55 Level Comments 1 2 3 4 5 t : 0 en 1 Are there unneededmaterials or supplies? 2 3 Are there unneeded machines or other equipment? Have unneededitems been marked for removal? 4 Have rules been established and posted regarding unneededitems? ~ E U5 5 Are locations outlined for equipment and supplies? 6 Are display boards well organized? 7 8 AJe there performance range indicators for equipment? AJe there maximum and minimum indicators for eq~ andSLpPIies? 9 AJe safety areas anditems clearly marked? 10 Are aisles marked and free of obsruction? 11 AJe equipment and supplies returned to their designated location? go > 0 EC ~~ enu 12 13 14 Are floors clean and free of debris? Is equipment free of leaks and messes? Are cleaning checklists established for the area? Q) N 0 "0 ~ 15 16 17 18 Have specific cleaning tasks been assigned? AJe trash bins, scrap containers, recycle containers emptied on a reguar basis? Is frequency visible? Have Improvements been madeto maintain cleanliness? Have rules and procedures been estabiished to maintain the firstthree SSs? C rEn en 19 Are people punctual about their start, break, meeting, andclean -up times? 20 21 Do workers understandshop procedures and safety rules? Are display boards current? 22 Are 5S routine checks performed regularly? Report Procedure: 1. During each routine check, assess the compliance to the 55 level of Achievement for each of these 55 descriptions. 2. Determine the overall 55 level for each of the 55's. 3. Mark the level of Achievement on the Progress Form. Note: Forms are included in the 5S forms.pdf file 32
- 35. Agenda 35 5S What Is 5S? • Sort • Set in Order • Shine • Standardize • Sustain 5S Summary
- 36. 5S Summary 36 5S is a process and method for creating and maintaining an organized, clean, and high performance workplace. 5S enables anyone to distinguish between normal and abnormal conditions at a glance. 5S is the foundation for continuous improvement, zero defects, cost reduction, and a safe work area. 5S is a systematic way to improve the workplace, our processes, and our products through production line employee involvement.
- 37. 5S is accomplished by following all of the steps. DO NOT SKIP A STEP. 5S must become part of everyone's job. 5S is a team-oriented process between the members of the work area. To review, some of the benefits of 5S include: • Improved safety • A clean, orderly workplace • Improved efficiency • Increased employee morale • Standardized work methods 37 5S Summary (cont.)