Implementing an AMS on a National Scale – A Model
Download as PPTX, PDF1 like157 views
The document outlines the implementation of a national Archive Management System (AMS) aimed at creating a single access portal for 320 historical archives. It highlights the project's challenges, including legal, technical, and standardization issues, while emphasizing the need for a centralized data system to improve accessibility and preservation of cultural heritage. The proposal includes a sustainable model where archives pay for maintenance and digital storage after the project's initial funding period.
Implementing an AMS on a National Scale – A Model
- 1. IMPLEMENTING AN AMS ON A NATIONAL SCALE A MODEL 04/5/2017
- 2. Who’s idea was this anyway… • Let’s make a single access portal for all historical archives • There are *only* 320 archives • Sounds like a piece of cake…
- 3. What we KNEW • NOTHING • What IS a “historical archive”? • How many archives were out there really? • How do we even go about doing such a project?
- 4. What we NEEDED to know • Run a full survey of all archives • 6 person team • 14 months • Stopped at 498 • (200 more…..?) • RESULT: Comprehensive data
- 6. A platform for cultural heritage archives to improve the quality of and access to their collections A single access point to the catalogs and digital images of archival material on the object level A national DIGITAL repository for long-term preservation of cultural heritage assets So what is it?
- 7. Telling the Story ID Cards Law Degree Eulogy, Israel Radio, 1920 “Tel Hai”, the Battle courtyard Joseph Trumpeldor and his Russian Commander, 1906 The Battle YouTube
- 8. Deliberations • centralized vs distributed data model • archival standards • data Integrity and uniformity • cloud vs client • supported product vs build-from - scratch • What to do with all the small AMSless archives…..
- 9. Challenges - Fundamental • Legal • Copyright • Privacy • Ownership of metadata, digital material • “what’s in it for me” • Multi-lingual (RTL – Hebrew, Arabic) • Many parties
- 10. Challenges - Technical • Import catalogs from different AMS • Different standards • Adopt and implement a project standard • Generate a LCD of data • Ingest huge amounts of digital data
- 11. The problem with Standards • Every archive is different • Different data structure • Various standards (DACS, ISAD(G), MARC, DC) • No standard • Other standard (museum)
- 12. The Model • Technology infrastructure • Centralized data system • catalog metadata/digital material • On board the vendors • AMS for everyone (SaaS) • Win-Win Strategy • Subsidize the few • Recruit the many • Everyone is a partner
- 14. • centralized AMS data system • standards & best practice • ISAAR-CPF, ISAD(G), EADi • import tools (MINT) • thesaurus (LCSH+) • just get 'em started! Catalog
- 15. Architecture
- 16. • Use centralized LTDP system • Set standards and best practice for digitization • Scan archives • National “DRP” • Accept already digitized material • Create digitization partners Digital Repository
- 17. • Limited project lifetime • free for project duration • then archive pays annual maintenance • Archive pays for digital storage • Self Sustainable Sustainability
- 18. Sustainability
Editor's Notes
- #2: So a couple of years ago someone had the brilliant notion of
- #3: The Israel Archive Network Project - part of the “Landmarks” cultural heritage rehabilitation and preservation project Before we take a brief survey of the execution stratgey for this project, lets take a quick look at what the project is. Most historical archives unknown , inaccessible to the public Real danger of losing nationally valuable material. The goal of the project is to make accessible valuable cultural heritage material through digitization and cataloging of the material and providing free access on the Internet.
- #4: Whats a historical archive – what defines an archive really? Private collections? Commerical? Public Companies? Government owned? SO WE RAN
- #5: Whats a historical archive – what defines an archive really? Private collections? Commerical? Public Companies? Government owned?
- #11: Hundreds of thousands of records TB’s of digital data
- #13: 3 tier approach Technology, business, marketing