Improve your productivity
1 like290 views
The document discusses problems leaders face with time management, email overload, too many meetings, and outlines strategies top leaders use to manage their energy and time effectively. It recommends waking up early to focus on yourself, developing a morning routine, saying no to low priority tasks, and batching similar tasks to enter a state of flow. Leaders are advised to avoid overtime, multitasking, and learn to prioritize their most important task each day.
Improve your productivity
- 1. « PRODUCTIVITY Of the Best Leaders SECRETS The
- 2. Jacob Shriar Director of Content at Officevibe Kevin Kruse New York Times best selling author Hello
- 3. - THE SECRET TO TIME MANAGEMENT - EXAMPLES FROM GREAT LEADERS - BONUS CONTENT + Q&A What we’ll cover - 3 BIGGEST PROBLEMS LEADERS FACE AND WHAT YOU CAN DO TO FIX THEM
- 4. 15 SECRETS SUCCESSFUL PEOPLE KNOW ABOUT TIME MANAGEMENT Most of this presentation is from this book. You should definitely get a copy!
- 6. PROBLEMS LEADERS FACE 1. EMAIL OVERLOAD 2. TOO MANY MEETINGS 3. TIME MANAGEMENT
- 7. 304 weekly business emails received on average 10 IQ points lost when fielding constant email, the same as missing an entire night's sleep 16 minutes spent refocusing after handling incoming email 36 PROBLEMS LEADERS FACE: Email Overload EMAIL OVERLOAD times the average employee checks their email in an hour
- 8. PROBLEMS LEADERS FACE: Email Overload When someone emails you, you actually get a small rush of dopamine.
- 9. (Unfortunately, it’s brief and followed by a sinking feeling once you realize it’s just another problem to deal with.) PROBLEMS LEADERS FACE: Email Overload
- 10. Checking and responding to email so frequently and habitually, we’re building our agendas around everyone else’s goals, rather than our own. PROBLEMS LEADERS FACE: Email Overload FOCUS ON YOURSELF
- 11. Inbox Zero is an approach to email management aimed at keeping the inbox empty - or almost empty - at all times. PROBLEMS LEADERS FACE: Email Overload INBOX ZERO
- 12. In the US alone, over $37 billion dollars worth of time are wasted on meetings per year! PROBLEMS LEADERS FACE: Too Many Meetings TOO MANY MEETINGS
- 13. PROBLEMS LEADERS FACE: Too Many Meetings The average person goes to 62 meetings in a month, senior leaders likely much more than that. TOO MANY MEETINGS
- 14. Interesting finding! PROBLEMS LEADERS FACE: Too Many Meetings Half hour or less 50% 60% 70% 80% Meeting Length %ofMeetingsExtremely orVeryProductive Half hour to one hour One hour to five hours Five hours or more 58% 61% 67% 80% Meetings in America Study by Verizon
- 15. PROBLEMS LEADERS FACE: Too Many Meetings - No clear purpose - No agenda - Attendees come unprepared - Attendees lose focus after a while PROBLEMS WITH MOST MEETINGS
- 16. PROBLEMS LEADERS FACE: Too Many Meetings SOUNDS FAMILIAR?
- 17. PROBLEMS LEADERS FACE: Too Many Meetings - Set clear objectives - Make sure all participants have the agenda and all documents well in-advance - Arrive or call-in a few minutes early so the meeting can begin promptly - Give everyone a chance to talk - Moderate the discussion to make sure it stays focused HOW TO MAKE MEETINGS BETTER
- 18. 3 biggest mistakes: PROBLEMS LEADERS FACE: Time Management - Working overtime - Multitasking - Not prioritizing TIME MANAGEMENT
- 19. PROBLEMS LEADERS FACE: Time Management WORKING OVERTIME In some companies, productivity is measured by how many hours an employee spends at their desk.
- 20. PROBLEMS LEADERS FACE: Time Management This is the wrong attitude to have. Research clearly shows that it lowers performance and causes mental and physical health issues.
- 21. PROBLEMS LEADERS FACE: Time Management - According to research, working longer hours increases your risk of depression - All that time spent sitting at work is doing massive damage to your body
- 22. PROBLEMS LEADERS FACE: Time Management - People who work longer report sleeping less, which obviously has massive effects on your health - Working 10 or more hours per day leads to a 60% increase in risk of cardiovascular problems
- 23. PROBLEMS LEADERS FACE: Time Management In another study, people who worked 55 hours per week showed poorer vocabulary and reasoning than those who worked 40 hours.
- 24. PROBLEMS LEADERS FACE: Time Management Some studies indicate that knowledge workers are the most productive when they work 35 hours a week.
- 25. PROBLEMS LEADERS FACE: Time Management start 2 weeks 4 weeks 6 weeks 8 weeks Productivity 40 hours a week (steady) 60 hours a week (declining) Graphing productivity and overtime Eric Dodds on Productivity
- 26. PROBLEMS LEADERS FACE: Time Management Working more produces more, but with DIMINISHING RETURNS OVER TIME.
- 27. PROBLEMS LEADERS FACE: Time Management In a really interesting study, managers couldn’t tell the difference between employees who actually worked 80 hours a week and those who just pretended to. Boston University’s Questrom School of Business Study
- 28. Download it now at officevibe.com/leaderbundle BONUS CONTENT BUNDLE The Ultimate Bundle To Become A Better Leader
- 29. PROBLEMS LEADERS FACE: Time Management MULTITASKING What you call multitasking is really task-switching.
- 30. PROBLEMS LEADERS FACE: Time Management WHY? Our brains have a finite amount of attention.
- 31. PROBLEMS LEADERS FACE: Time Management Another issue with multitasking is you never fully get “IN THE ZONE”
- 32. PROBLEMS LEADERS FACE: Time Management Pay your bills all at once, then send your emails all at once. Each task requires a specific mindset, and once you get in a groove you should stay there and finish. DO THINGS IN BATCHES THE SOLUTION?
- 33. PROBLEMS LEADERS FACE: Time Management Challenge Skills High High Low Low Flow Channel Anxiety Boredom The Flow. After Mihaly Csikszentmihalyi, The Flow (1990), p. 74
- 34. PROBLEMS LEADERS FACE: Time Management Studies suggest that productivity can be reduced by as much as 40 percent by the mental blocks created when people switch tasks.
- 35. PROBLEMS LEADERS FACE: Time Management “The difference between successful people and very successful people is that very successful people say “no” to almost everything.” - Warren Buffet NOT PRIORITIZING
- 36. PROBLEMS LEADERS FACE: Time Management to tasks that bring low or almost no result. WE SHOULD STOP SAYING YES
- 37. PROBLEMS LEADERS FACE: Time Management Pareto Principle - 80/20 Rules 20% 20% 80% 80% Result Effort For many events, roughly 80% of the results come from 20% of the effort.
- 38. PROBLEMS LEADERS FACE: Time Management (nicely) LEARN HOW TO SAY NO
- 39. PROBLEMS LEADERS FACE: Time Management 2 powerful ways to say NO
- 40. PROBLEMS LEADERS FACE: Time Management 2 powerful ways to say NO 1. Rehearse a specific response 2. Make your excuse more concrete
- 41. PROBLEMS LEADERS FACE: Time Management The secret to time management? MANAGE YOUR ENERGY NOT YOUR TIME
- 43. MANAGE YOUR ENERGY “The number of hours in a day is fixed, but the quantity and quality of energy available to us is not” - Tony Schwartz
- 44. 50+ years ago, a sleep researcher named Nathan Kleitman discovered that when we sleep, we go through a period of light to deep, then back to light. MANAGE YOUR ENERGY THIS PROCESS TAKES 90 MINUTES
- 45. He later discovered, that our bodies operate by the same 90 minute rhythm during the day. This is what’s known as our “ULTRADIAN RHYTHM” MANAGE YOUR ENERGY
- 46. Waveform of Life Ultradian Rhythm Activity Peak Wavelength Rest 90 20 20 20 90 90 90 Trough MANAGE YOUR ENERGY
- 47. In a famous study of violinists, psychologist Anders Ericsson found that the top performers all had the same practice characteristics: MANAGE YOUR ENERGY
- 48. - They practiced in the morning - They practiced for three sessions - Each session was 90 minutes or less MANAGE YOUR ENERGY - There was a 20 minute break between each session
- 49. Download it now at officevibe.com/leaderbundle BONUS CONTENT BUNDLE The Ultimate Bundle To Become A Better Leader
- 50. EXAMPLES FROM THE BEST LEADERS Part 3
- 51. EXAMPLES FROM THE BEST LEADERS The best leaders have 2 things in common: They wake up early and they have a morning routine.
- 52. EXAMPLES FROM THE BEST LEADERS “Morning is wonderful. Its only drawback is that it comes at such an inconvenient time of day.” Glen Cook Contemporary American science fiction and fantasy writer
- 53. EXAMPLES FROM THE BEST LEADERS But...research shows that early risers tend to be HAPPIER
- 54. EXAMPLES FROM THE BEST LEADERS Square CEO Jack Dorsey wakes up at 5:30am to meditate and go for a six-mile jog.
- 55. EXAMPLES FROM THE BEST LEADERS Anna Wintour wakes up every morning at 5:45am to play an hour of tennis.
- 56. EXAMPLES FROM THE BEST LEADERS GE CEO Jeff Immelt gets up at 5:30am every day for a cardio workout.
- 57. EXAMPLES FROM THE BEST LEADERS Richard Branson wakes up at 5:45am to exercise before an early breakfast.
- 58. Taking some time for yourself in the morning allows you consciously FOCUS ON YOURSELF EXAMPLES FROM THE BEST LEADERS
- 59. You can take time to exercise, meditate, read, write. ALL THINGS TO HELP YOU IMPROVE EXAMPLES FROM THE BEST LEADERS
- 60. WORK-LIFE BALANCE Too many of us don’t understand the importance of balancing work and our personal lives. WORK-LIFE BALANCE
- 61. In fact, in a study done by Accenture, they found that having a good work life balance is the key to a successful career. WORK-LIFE BALANCE
- 62. The power of downtime for the brain: The “default mode network” is what happens to the brain when it is resting. WORK-LIFE BALANCE
- 63. It turns out, the brain is doing anything but resting. It’s actively working to process and make sense of anything new that it learned in the last day. WORK-LIFE BALANCE
- 64. What If you’re not a morning person? WORK-LIFE BALANCE
- 66. YOU CAN BUILD IS AS A HABIT. BUILD YOUR MORNING ROUTINE
- 67. To wake up earlier, you want to slowly build this habit over time. BUILD YOUR MORNING ROUTINE
- 68. As an example, your schedule could look like this: - Week 1 - wake up at 6:45am - Week 2 - wake up at 6:30am - Week 3 - wake up at 6:15am - Week 4 - wake up at 6:00am BUILD YOUR MORNING ROUTINE
- 69. Most people do one of two things when they first wake up: - Check their email - Check Facebook/Twitter/Instagram BUILD YOUR MORNING ROUTINE
- 70. DON’T DO THIS. BUILD YOUR MORNING ROUTINE
- 71. Take advantage of the fact that this time is just for you and only do things that will benefit you like exercise, writing, reading, etc. BUILD YOUR MORNING ROUTINE
- 72. Becoming a better leader takes time. It’s about BUILDING BETTER HABITS INTO YOUR LIFE BUILD YOUR MORNING ROUTINE
- 74. DON’T MULTITASK DON’T WORK OVERTIME LEARN TO SAY NO FIND YOUR MOST IMPORTANT TASK (MIT) KEY TAKEAWAYS
- 75. CHECK EMAIL ONLY AFTER MIT IS DONE MANAGE YOUR ENERGY NOT YOUR TIME DEVELOP A MORNING ROUTINE USE YOUR MORNINGS TO FOCUS ON YOURSELF KEY TAKEAWAYS
- 76. Download it now at officevibe.com/leaderbundle BONUS CONTENT BUNDLE The Ultimate Bundle To Become A Better Leader
- 77. Curious about the first step to take to be a better leader? Try Officevibe now and start inspiring your employees! Visit officevibe.com