Installing and Using Productivity Shortcuts
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The Financial Modelling Handbook is a collaborative guide aimed at improving financial modeling efficiency through automation and macros. It discusses the installation and usage of macros designed to streamline common tasks, enhancing accuracy and speed in model construction. Users are encouraged to contribute to the handbook and download related resources for better productivity.
Installing and Using Productivity Shortcuts
- 1. Financial Modelling HANDBOOK PRODUCTIVITY financialmodellinghandbook.com SHORTCUTS Installing and using
- 2. The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency. Bill Gates
- 3. ABOUT THE FINANCIAL MODELLING HANDBOOK Financial modelling should be collaborative. Collaboration reduces error, speeds up development time and lowers cost. The Financial Modelling Handbook is a collaborative, crowd-sourced guide to building better financial models using the FAST Standard. www.financialmodellinghandbook.com/contribute
- 4. financialmodellinghandbook.com Financial Modelling HANDBOOK KENNY Kenny Whitelaw-Jones talks about financial modelling for a living. He’s leading the Financial Modelling Handbook project. He hopes your name will be on the cover when it’s published.
- 5. We’ve taken three operations that we perform most often when constructing calculations and automated them using macros. These additions will make a significant contribution to your construction skill efficiency, by removing the need to repeat lengthy keystroke combinations. financialmodellinghandbook.comFinancial Modelling DOWNLOAD THIS GUIDE AND THE ACCOMPANYING EXCEL EXAMPLE HANDBOOK PRODUCTIVITY SHORTCUTS Installing and using
- 6. These macros have been: A. Designed to reside in a separate file, and not inside a spreadsheet itself (to avoid embedding non-essential macros within a model) B. Saved in a hidden state (so that this file will not be in the way when you work). To unhide simply: Window, Unhide The first section of this guide shows you how to set up Excel to automatically load the Macros file each time Excel runs. Finally please note that Excel's inbuilt undo memory is cleared each time you trigger a macro (not just these macros, but any macro). financialmodellinghandbook.comFinancial Modelling HANDBOOK BEFORE WE BEGIN…
- 7. Download the file that accompanies this modelling guide. Locate the XLSTART folder. It often sits within Program Files Microsoft Office Office 14* Copy the Macros file into that folder. Excel will open the macro file each time Excel launces. financialmodellinghandbook.comFinancial Modelling HANDBOOK INSTALLING – OPTION 1 1 1 *Office 14 is where your Office 2010 files are stored. If you have other versions of office installed you will have a different number here.
- 8. If you can’t locate your XLSTART folder, or don’t have access to it, there is another option. Locate your Excel Options (within the File menu). Select the Advanced tab. Scroll down to “General”. Find “At start up, open all files in”. Save your Macro file to a folder on your machine and enter the file path to that folder. The folder you choose should only contain files that you wish Excel to open when it launches. financialmodellinghandbook.comFinancial Modelling HANDBOOK INSTALLING – OPTION 2 2
- 9. financialmodellinghandbook.comFinancial Modelling HANDBOOK MACRO #1 – QUICK LINK Quick Link (Paste link) This performs a paste link operation, and assumes that you have just copied the label of the line item you want to link to, and so the required information is on the clipboard. This performs the complete paste link operation – including the “F2, F4″ to correct the anchoring state.
- 10. financialmodellinghandbook.comFinancial Modelling HANDBOOK MACRO #1 – QUICK LINK 3 Quick Link (Paste link) As this example shows, the formula in cell E58 has been pasted from cell E48. The macro will also format the link in a blue font if it’s an import from another sheet. You’ll generally need to add Control + Shift + A (Macro #2) immediately afterwards to copy the link across your time line.
- 11. financialmodellinghandbook.comFinancial Modelling HANDBOOK MACRO #2 - COPY ACROSS Copy Across This macro takes the formula from your copied cell and pastes it across the timeline of your model. 4
- 12. financialmodellinghandbook.comFinancial Modelling HANDBOOK MACRO #2 - COPY ACROSS Copy Across The full sequence (without using a macro) is below: Control + C, Control + Shift + Right arrow, Enter, Shift + F9 Using our new macro (Copy Across), the entire row is copied across the timeline of your model – Increasing your efficiency and saving you time. 5
- 13. financialmodellinghandbook.comFinancial Modelling HANDBOOK MACRO #3 – ROW SUMMATION Row Summation (or Row total) Position yourself in the row total column (often column H) and this shortcut will take care of the rest. The macro creates a total for the entire row. 6
- 14. financialmodellinghandbook.comFinancial Modelling HANDBOOK BEFORE YOU LEAVE If you have found this guide useful you may benefit from the “Installing and using FAST Format macros” guide. Click on the image to right to download from the Financial Modelling Handbook website.