Introducing Eisenhower Matrix
0 likes1,156 views
The Eisenhower Matrix is a time management tool based on strategies used by Dwight D. Eisenhower to prioritize tasks. It divides tasks into four quadrants based on their urgency and importance: tasks that are both urgent and important should be completed immediately; important non-urgent tasks can be scheduled; unimportant tasks should be avoided or delegated; and urgent but unimportant tasks can be delegated to others. The matrix provides a simple framework to evaluate tasks and determine the best way to manage workload and priorities.
Introducing Eisenhower Matrix
- 1. Introducing Eisenhower Matrix FP IT Teams
- 3. What is Eisenhower Matrix? (1) It’s a time management tool based on strategies and techniques pioneered by Dwight D. Eisenhower. It’s also known as the Eisenhower Box or the Urgent/Important Matrix.
- 4. What is Eisenhower Matrix? (2) It’s a simple framework for prioritizing tasks and managing workload. It’s named after Dwight D. Eisenhower, a five-star general and the 34th president of the United States.
- 5. What is Eisenhower Matrix? (3) Eisenhower was known for his incredible levels of productivity, so much so that his approach to goal-setting and time management has been comprehensively studied by a wide range of people, one of whom was Stephen Covey. In his book “The 7 Habits of Highly Effective People”, Covey repackaged Eisenhower’s ideas into a simple tool for task prioritization: the Eisenhower Matrix.
- 6. What is Eisenhower Matrix? (4) «I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent». All you need to do is evaluate your tasks according to urgency and importance.
- 7. How does the Eisenhower Box work? By assigning tasks to one of the four quadrants below, you can determine how urgent they are and work out how to deal with them in an appropriate manner: Quadrant Urgent Important What to do? 1st ✅ ✅ Complete immediately 2nd ❌ ✅ Schedule for later 3rd ❌ ❌ Postpone 4th ✅ ❌ Delegate to someone else
- 9. 1st quadrant: urgent and important These are “do first” tasks that are vital to deal with as soon as possible. They’re usually last-minute requests that arise due to unforeseen circumstances. Generally, tasks like this should be completed immediately or on the same day. Examples include covering a project for a sick colleague or dealing with an unforeseen emergency, such as a supply chain disruption.
- 11. 2nd quadrant: important, but not urgent These are long-term goals/tasks that are important, but don’t have a particularly firm deadline, so you can schedule them for completion later. Examples include gaining a professional qualification or planning for long-term business target, such as budget reduction.
- 13. 3rd quadrant: neither urgent nor important These tasks are a distraction and should be avoided if possible. In many cases, you can simply postpone, ignore or cancel these types of tasks. Examples include unnecessarily activities.
- 15. 4th quadrant: urgent, but not important These tasks need to be completed immediately, but they may not be important enough to require your attention, which means that they can be delegated to other members of your team. Examples include routine work, or lengthy meetings/phone calls without a clear purpose.
- 16. Source and references Source: What is the Eisenhower Matrix? References: ● Eisenhower Matrix with Todoist ● The Eisenhower Matrix