Introduction to civil service
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The Ghana Civil Service, a key part of the government and the largest employer in the country, operates under the British colonial model and is governed by the Public Services Commission. Its mission is to assist in the formulation and implementation of government policies, with functions that include policy formulation, research, and coordination of government plans. The service upholds a code of conduct emphasizing integrity, accountability, and transparency among civil servants.
Introduction to civil service
- 1. INTRODUCTION TO THE CIVIL SERVICE OF GHANA PRESENTATION BY: JULIANA AMA KPLORFIA DEPUTY DIRECTOR, (F&A) OFFICE OF THE PRESIDENT JUBILEE HOUSE, ACCRA
- 2. PRESENTATION OUTLINE Introduction History Functions Mandate Classes Code of Conduct Questions & Answers
- 3. INTRODUCTION The Ghana Civil Service is an integral part of the Executive arm of government, and a major component of the Public Services and Ghana's single largest employer. The Service is organized along British lines and constitutes one of the most enduring legacies of British colonial rule. It comes under the supervision of the Public Services Commission.
- 4. INTRODUCTION The 1992 constitution provides that the President, acting in accordance with the advice of the Public Services Commission, appoints the Head of the Office of the Civil Service. It recruits qualified persons through a system of competitive examination and rigorous interview processes and promotes them through a system of merit based on vacancy.
- 5. HISTORY The history of the Ghana Civil Service is linked with the establishment of the Colonial Service in the Gold Coast. Under the British imperial policy, functions of the Service included: Maintenance of law and order, Imposition and collection of taxes and Exploitation of rich minerals and other natural resources The modern Ghana Civil Service is the development of the Africanisation Policy. In 1925 – 26, Sir Gordon Guggisburg, the then Governor of the Gold Coast, put forward the first organized plan for the development of an indigenous Civil ervice. This plan was formulated to increase the number of Africans holding European Appointments, to reduce the high cost of employing Europeans and create a local machinery for accelerated development
- 6. MISSION The mission of the Civil Service, as stated in the Civil Service Law, 1993 PNDCL 327, “is to assist the Government in the formulation and implementation of government policies for the development of the country.”
- 7. FUNCTIONS To achieve its objective under the law -PNDC Law 327(3), the Ghana Civil Service performs the following functions: Initiate and formulate policy options for consideration of government; Undertake such research as may be necessary for the effective implementation of government policies; Initiate and advise on government plans;
- 8. FUNCTIONS Perform such other functions as the Executive may direct Monitor, co-ordinate and evaluate government policies and plans Implement government policies Review government policies and plans
- 9. OFFICE OF THE HEAD OF THE CIVIL SERVICE PNDC Law 327 (7) of 1993, mandates the Office of the Civil Service to: Ensure efficiency of the service Have charge over all Civil Servants Advise on conduct of management audits and review Ensure effective implementation of government policies Advise government on employment and policy formulation
- 10. OFFICE OF THE HEAD OF THE CIVIL SERVICE The Office of the Head of the Civil Service includes a team of administrators, executive and management analysts, and other technical experts mandated to manage the affairs of the Service These officials supervise a hierarchy of graded personnel working in such areas as health, agriculture, transportation and communications, as well as the office of Government Machinery.
- 11. PROFESSIONAL AND SUB-PROFESSIONAL CLASSES Below are some of the Classes in the Civil Service: The Procurement Class The ICT/Technical Class The Budget Class The Secretarial Class The Records Class The Accounting Class The Clerical and Executive Class The Administrative and Management Class
- 12. MINISTRIES AND DEPARTMENTS The Law - PNDC Law 327 (13), defines the mandate and functions of the Ministries as to: Initiate and formulate policies taking into account the needs and aspirations of the people Coordinate, motivate and evaluate the efficiency and effectiveness of the performance of the sector. Undertake development planning in consultation with the National Development Planning Commission.
- 13. MINISTRIES AND DEPARTMENTS All departments of government created by the law are units under the Ministry Ministries perform policy and regulatory functions while Departments perform implementation functions Departments are responsible for the implementation of the function for which they are created
- 14. CIVIL SERVICE CODE OF CONDUCT SELFLESSNESS: Civil Servants should take decisions solely in terms of the public interest. They should not do so in order to gain financial or other material benefit for themselves, their family or their friends. INTEGRITY: Civil Servants should not place themselves under any financial or other obligation to any individuals or organisations that might influence them in the performance of their official duties, including awarding of contacts. etc.
- 15. CIVIL SERVICE CODE OF CONDUCT ACCOUNTABILITY: Civil Servants should be responsible to both the Government (employer) and the Public (customer) for their decisions and actions, and must submit themselves to whatever scrutiny is appropriate to their office. JUSTICE AND FAIRNESS: In carrying out public business including making public appointments, awarding contracts or recommending individuals for rewards and benefits. Civil Servants should make choices based solely on merit.
- 16. CODE OF CONDUCT LEADERSHIP: Civil Servants should strive to excel in all their endeavours; be an example to others and encourage others to follow their footsteps TRANSPARENCY: Civil Servants should be as open as possible about all the decisions and actions that they take. They should give reasons for their decisions and restrict access to information only for the preservation of public interest.
- 17. PROMOTIONS AND POSTINGS PROMOTIONS Promotions are conferred only when there is vacancy and the applicant passes promotion interview POSTINGS Civil Servants can be posted at any time and they are expected to deliver their services effectively and efficiently at the new station. Posting is a change of an Officer’s location within the service
- 18. REFERENCES Code of Conduct for the Ghana Civil Service Ghana Civil Service Rules and Regulations The Civil Service Act 1993 (PNDCL 327 Head of Civil Service website
- 19. Thank you!