Ip6000 user guide_ucs4_0_1

User Guide for the
Polycom® SoundStation® IP 6000
Phone

UC Software 4.0.1 | March 2012 | 1725-15645-001 Rev.F

Trademark Information
POLYCOM®, the Polycom “Triangles” logo and the names and marks associated with Polycom’s products are
trademarks and/or service marks of Polycom, Inc. and are registered and/or common law marks in the United States
and various other countries. All other trademarks are property of their respective owners. No portion hereof may be
reproduced or transmitted in any form or by any means, for any purpose other than the recipient’s personal use, without
the express written permission of Polycom.

Patent Information
The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent applications
held by Polycom, Inc.

Disclaimer
Some countries, states, or provinces do not allow the exclusion or limitation of implied warranties or the limitation of
incidental or consequential damages for certain products supplied to consumers, or the limitation of liability for personal
injury, so the above limitations and exclusions may be limited in their application to you. When the implied warranties
are not allowed to be excluded in their entirety, they will be limited to the duration of the applicable written warranty. This
warranty gives you specific legal rights which may vary depending on local law.

Copyright Notice
Portions of the software contained in this product are:
Copyright © 1998, 1999, 2000 Thai Open Source Software Center Ltd. and Clark Cooper
Copyright © 1998 by the Massachusetts Institute of Technology
Copyright © 1998-2003 The OpenSSL Project
Copyright © 1995-1998 Eric Young (eay@cryptsoft.com). All rights reserved
Copyright © 1995-2002 Jean-Loup Gailly and Mark Adler
Copyright © 1996-2004, Daniel Stenberg, <daniel@haxx.se>
Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated
documentation files (the “Software”), to deal in the Software without restriction, including without limitation the rights to
use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to
whom the Software is furnished to do so, subject to the following conditions:
The above copyright notice and this permission notice shall be included in all copies or substantial portions of the
Software.
THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED,
INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE
LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR
OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER
DEALINGS IN THE SOFTWARE.

© 2012 Polycom, Inc. All rights reserved.
Polycom, Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for
any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing includes translating
into another language or format.
As between the parties, Polycom, Inc., retains title to and ownership of all proprietary rights with respect to the software
contained within its products. The software is protected by United States copyright laws and international treaty
provision. Therefore, you must treat the software like any other copyrighted material (e.g., a book or sound recording).
Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc., is not responsible
for printing or clerical errors. Information in this document is subject to change without notice.

ii

About This Guide

Thank you for choosing the Polycom® SoundStation® IP 6000 conference
phone. This guide provides everything you need to quickly use your new
phone.
You can also view this guide, and other documentation related to the
SoundStation IP 6000 phone, from the SoundStation IP 6000 Support Web
page.

Changes to This Guide
This user guide has been updated to include new features and information.
The following sections have been added to this edition:

• Connecting an Optional Polycom® Wireless Lapel Microphone to Your
Conference Phone on page 1-5

• Configuring Your Phone Using the Polycom Web Configuration Utility on
page 1-12

• Using External Microphones with the Conference Phone on page 4-1

• Broadcasting Messages Using Push-to-Talk and Group Paging on page 4-8

• Accessing Personal Phone Settings with User Profiles on page 4-16

• Locking the Phone on page 4-19

• Investigating Phone Warnings on page 5-7
The following sections have been updated:

• Setting Up the Phone on page 1-2

• Updating the Backlight on page 2-5

iii

User Guide for the Polycom SoundStation IP 6000 Phone

iv

Contents

Contents
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Changes to This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

1 Getting Started with Your Phone . . . . . . . . . . . . . . . . . . . . 1–1
Setting Up the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2
Connecting Network and Power Sources . . . . . . . . . . . . . . . . . . . . . . . 1–2
Power over Ethernet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2
AC Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–3
Connecting Optional Extension Microphones to Your
Conference Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–4
Connecting an Optional Polycom® Wireless Lapel
Microphone to Your Conference Phone . . . . . . . . . . . . . . . . . . . . . . . . 1–5
Features of the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–6
Understanding Line and Call Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–9
Navigating Menus and Entering Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–10
Configuring Your Phone Using the Polycom
Web Configuration Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–12

2 Customizing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . 2–1
Configuring Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–1
Updating Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–2
Updating the Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–2
Updating the Time and Date Display . . . . . . . . . . . . . . . . . . . . . . 2–2
Updating the Display Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–5
Updating the Backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–5
Updating the Ring Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–6
Selecting a Ring Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–7
Setting Distinctive Ring Tones for Contacts . . . . . . . . . . . . . . . . . 2–7
Adjusting the Speaker and Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . 2–8
Using Call Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–8
Managing Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–10
Viewing Your Local Contact Directory . . . . . . . . . . . . . . . . . . . . . . . . 2–11
Accessing Your Corporate Directory . . . . . . . . . . . . . . . . . . . . . . . . . . 2–11
Enabling Your Phone to Save Corporate Directory
Search Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–12

v


Adding Contacts to Your Local Contact Directory . . . . . . . . . . . . . . 2–13
Adding Contacts Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–13
Adding Contacts from Call Lists . . . . . . . . . . . . . . . . . . . . . . . . . . 2–15
Adding Contacts to Your Contact Directory from a
Corporate Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–16
Searching for Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–17
Searching for Contacts in Your Local Contact Directory . . . . . 2–17
Searching for Contacts in Your Corporate Directory . . . . . . . . . 2–17
Updating Contacts in Your Local Contact Directory . . . . . . . . . . . . 2–19
Deleting Contacts from Your Local Contact Directory . . . . . . . . . . . 2–20
Placing Calls to Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–20
Managing Incoming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–21
Distinguishing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–21
Rejecting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–22
Diverting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–23
Understanding Shared Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–24

3 Using the Basic Features of Your Phone . . . . . . . . . . . . . . . 3–1
About Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–2
Placing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–2
Placing Calls Using Speed Dials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–3
Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–4
Ending Active Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–4
Muting the Microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–4
Redialing Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–5
Holding and Resuming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–5
Hosting Conference Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–6
Setting Up Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–6
Holding and Resuming Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–8
Splitting Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–9
Ending Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–9
Transferring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–9
Performing a Consultative Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . 3–10
Performing a Blind Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–10
Forwarding Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–11
Forwarding Calls Statically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–11
Forwarding Calls Dynamically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–13
Using Do Not Disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–14
Managing Speed Dial Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–15
Using Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–16

vi

Contents

4 Using the Advanced Features of Your Phone . . . . . . . . . . . 4–1
Using External Microphones with the Conference Phone . . . . . . . . . . . . . 4–1
Handling Multiple Call Appearances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–2
Using Buddy Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–2
Updating Presence Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–2
Selecting Contacts to Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–3
Blocking Contacts from Viewing Your Status . . . . . . . . . . . . . . . . . . . 4–4
Using Your Blocked List to Unblock Contacts . . . . . . . . . . . . . . . 4–5
Monitoring the Status of Contacts in Your Buddy List . . . . . . . . . . . . 4–6
Using Instant Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–6
Managing Instant Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–6
Sending Instant Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–7
Broadcasting Messages Using Push-to-Talk and Group Paging . . . . . . . 4–8
Push-to-Talk Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–8
Sending and Receiving PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . 4–8
Replying to PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–10
Ending PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–11
Adjusting the Volume of PTT Broadcasts . . . . . . . . . . . . . . . . . . 4–11
Muting PTT Broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–11
Updating the Default Channel . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–11
Updating Channel Subscriptions . . . . . . . . . . . . . . . . . . . . . . . . . 4–12
Allowing PTT Broadcasts to Play During Active Calls . . . . . . . 4–12
Group Paging Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–13
Sending and Receiving Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–13
Adjusting the Volume of Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–14
Muting Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–15
Updating the Default Paging Group . . . . . . . . . . . . . . . . . . . . . . 4–15
Updating Paging Group Subscriptions . . . . . . . . . . . . . . . . . . . . 4–15
Allowing Pages to Play During Active Calls . . . . . . . . . . . . . . . 4–16
Accessing Personal Phone Settings with User Profiles . . . . . . . . . . . . . . 4–16
Logging In and Out of a Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–17
Placing Calls from Phones that are in the Logged Out State . . . . . . 4–18
Changing Your Login Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–18
Locking the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–19
About Your User Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–19
Locking and Unlocking Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . 4–20
Calling and Answering from a Locked Phone . . . . . . . . . . . . . . . . . . 4–21

vii


5 Troubleshooting Your Phone . . . . . . . . . . . . . . . . . . . . . . . 5–1

Safety Notices . . . . . . . . . . . . . . . . . . . . . . . . Safety Notices–1

End-User License Agreement for Polycom® Software

viii

1
Getting Started with Your Phone

Before you use your phone, you need to connect your phone to the network
and a power source, and become familiar with your phone’s features. This
chapter describes how to set up the phone, the phone’s features, the icons that
display on the phone screen, and how to navigate menus and enter data. It also
includes information on how to remotely configure your phone from a
computer.
The topics include:

• Setting Up the Phone on page 1-2

• Features of the Phone on page 1-6

• Understanding Line and Call Icons on page 1-9

• Navigating Menus and Entering Data on page 1-10

• Configuring Your Phone Using the Polycom Web Configuration Utility on
page 1-12
To read about how to change the settings on your phone, see Chapter 2,
Customizing Your Phone. To read about the phone’s basic features, see
Chapter 3, Using the Basic Features of Your Phone. To read about more
advanced features, see Chapter 4, Using the Advanced Features of Your
Phone.
If you require additional information or assistance with your new phone, see
your system administrator.

Note Since you can customize your phone in many different ways, and your system
administrator can enable and disable certain features, the user interface that
displays on your phone may differ from the figures that appear in this guide.

1-1


Note Generally, your phone will be deployed with multiple other phones. In this case,
your system administrator will configure the phone parameters beforehand, so that
after you set up your phone, the phone will be registered and ready to use.
If your phone is not part of a large phone deployment, your phone may not be
registered after you set it up. Before you use your phone, you or your system
administrator will have to register it.
For detailed information on how to register your phone after you install it, see
Registering Standalone SoundPoint IP, SoundStation IP, and Polycom VVX 1500
Phones (Quick Tip 44011), available from the Technical Notifications & Feature
Profiles Support Web page.

Setting Up the Phone
This section describes how to set up your phone. It includes the following
topics:

• Connecting Network and Power Sources on page 1-2.

• Connecting Optional Extension Microphones to Your Conference Phone
on page 1-4.

• Connecting an Optional Polycom® Wireless Lapel Microphone to Your
Conference Phone on page 1-5.

Note To obtain microphones, see your Polycom reseller.

Connecting Network and Power Sources
There are two ways to connect your phone to the network and a power source.
Your system administrator can tell you which of the following methods best
suits your teleconferencing needs:

• Power over Ethernet (PoE)

• AC Power

Power over Ethernet
Power over Ethernet is the default connection for your phone.

Note AC power adapters are not included in the PoE package. If you require one, see

1-2


The following figure shows how to connect your phone to the network using
a PoE source.

1 2

25-foot Network Cable

To connect the phone using a PoE source:
1. Connect one end of the 25-foot Network Cable to the LAN jack on the
phone.
2. Connect the other end of the 25-foot Network Cable to an available LAN
port on the wall or hub/switch device port.

AC Power
To connect your phone to the network using AC power, make sure you have
the optional AC Power Kit. The AC Power Kit contains a Power Adapter,
Regional Power Cord, and a Power Insertion Cable.

1-3


The following figure shows how to connect your phone to the network using
optional AC power.

Power Insertion Cable

2

3
4
1
25-foot Network Cable

Power Adapter 5

To connect the phone using AC power:
1. Connect one end of the 25-foot Network Cable to the LAN jack on the
phone.
2. Connect the other end of the 25-foot Network Cable to the
Power Insertion Cable.
3. Connect the Power Insertion Cable to an available LAN port on the wall
or hub/switch device port.
4. Connect the Power Adapter to the Power Insertion Cable.
5. Connect the Power Adapter (with the attached Regional Power Cord) to
the wall outlet.

Connecting Optional Extension Microphones to Your Conference Phone
You can connect extension microphones to expand the room coverage of your
conference phone.
To connect extension microphones to your phone, you will need the optional
External Microphone Kit, which contains two extension microphones.

1-4


Connect the free end of the optional extension microphone cable to one of the
microphone connectors on the phone, as shown next.

Connecting an Optional Polycom® Wireless Lapel Microphone to Your
Conference Phone
You can connect a Polycom® Wireless Lapel Microphone to your conference
phone so that a person can roam around the conference room and still be heard
clearly.
The wireless lapel microphone connects to your conference phone’s 2.5mm
connection port. The 2.5mm port is a line-level input on the left side of your
conference phone.

1-5


Features of the Phone
The following figure shows the primary hardware features of your phone
console.

1
2

3

Feature Description

1 Speaker Allows for ringer and hands-free audio output.

2 Microphones Provide 360o coverage by three internal
microphones.

3 LED Indicators Indicate phone and call status through three bi-color
LEDs. The LEDs illuminate to indicate the following
normal operational states:
• Solid red—A muted call
• Flashing red—A call is on hold
• Solid green—A dial-tone is available, dialing is
in-progress, or a call is in-progress
• Flashing green—An incoming call

1-6


The following figure shows the primary key buttons, controls, and indicators
on your phone console:

11

9 10

8

7

6
1

2

3
4
5

Item Description

1 Select key Allows you to:
• Select a field of displayed data
• Toggle features on or off

2 Scroll keys Allow you to:
• Scroll through displayed information
• Enable or disable fields
From the idle screen, the scroll keys also allow
you to:
• View speed dial information (Up scroll key)
• View missed calls (Down scroll key)

3 Volume keys Adjust the volume of the speaker and the ringer.

1-7


Item Description

4 Mute key Toggles the microphone on or off during a
conversation by doing the following:
• Stopping local audio from being heard at the
far end of the call
• Allowing local audio to be heard at the far end
of the call

5 Dial pad keys Contain 10 digits, 26 alphabetic characters, and
other special characters available in
context-sensitive applications.

6 Redial key Automatically dials the last number you called.

7 Call key Initiates or ends a call.

8 Soft keys Select specific context-sensitive functions that
display on the screen above each soft key.

9 Exit key Exits the current screen and returns to the
previous menu.

10 Menu key Allows you to:
• Access additional features and configuration
settings
• Exit the current screen and return to the idle
screen

11 LCD graphic display Shows the time and date, menus, and soft keys,
as well as information about calls, messages, and
features.
The status bar (the line that displays the directory
number) also displays icons and text, including:
• Popup text, such as network error messages
• Do Not Disturb information
• Call forwarding information
• Missed call text
• Presence text, such as Busy
• Prompt text, such as Enter URL
• Time and date
If there are multiple items to display, the items will
display in a scrolling fashion.

1-8


Understanding Line and Call Icons
Icon Line or Call State Description

Active call using A call is in progress using Polycom HD Voice.
Polycom® HD Voice™ The active call icons merge into one icon on
technology the phone screen. The following figure shows
what displays on the screen during an active
call:

Active call not using A call is in progress that does not use
Polycom HD Voice Polycom HD Voice.

Conference A conference is in progress. See Hosting
Conference Calls on page 3-6.

Dialing The phone is dialing a number.

Do Not Disturb You have enabled the Do Not Disturb feature
on your phone. Your phone will not ring. See
Using Do Not Disturb on page 3-14.

Forwarding You have enabled the forwarding feature on
your phone. See Forwarding Calls on page
3-11.

Hold A call or conference is on hold. See Holding
and Resuming Calls on page 3-5 and Holding
and Resuming Conferences on page 3-8.

Registered line The phone can place and receive calls.

Registered shared line The phone, which shares a directory number
with another phone, can place and receive
calls. See Understanding Shared Lines on
page 2-24.

1-9


Icon Line or Call State Description

Ringing The phone is ringing.

Unregistered Line The phone is unable to place and receive calls.

Message You have a new message. See Using Voice
Mail on page 3-16 and Using Instant
Messaging on page 4-6.

Navigating Menus and Entering Data
To navigate menus and enter data, follow these tips:

Note After 20 seconds of inactivity, the menu system automatically exits to the idle
screen unless an edit session is in progress.

If you want to... Then do this...

Enter the main menu Press .

Exit the main menu and return Press .
to the idle screen

Return to the previous menu Press .
In some cases, you can press the Back soft key
to return to the previous menu.

Scroll through menu items Use .

When lists appear on more than one page, you
can press the * key to Page Up, or press the
# key to Page Down.

Scroll through lists or fields Use or the Next and Prev soft keys.

1 - 10


If you want to... Then do this...

Select a menu item Do one of the following:
• Scroll to the menu item, and then press
.
or
• Press the dial pad key that corresponds to
the item in the numbered menu list.
For example, to select the second item in a
menu, press 2.

Enter text Press the dial pad keys one or more times.
For example, to enter ‘A,’ press 2. To enter ‘C,’
press 222.

Enter numbers, uppercase Press the 1/A/a soft key one or more times to
characters, or lowercase select numerical, uppercase, or lowercase
characters mode, and then press the dial pad keys one or
more times.

Enter special characters Do the following:
• Press the * and # keys one or more times.
• Press the 1/A/a soft key to select uppercase
or lowercase mode, and then press the 1 or
0 keys one or more times.

Enter text in a specific Press the Encoding soft key.
language When in text entry mode, the language the text
will display in appears at the top of the screen.

Enter a space Press the 0 key three times quickly.

Delete text you entered Press the << soft key.

View additional soft keys Press the More soft key.

Enable or disable fields Use or the Change soft key.

Enable or disable menu items Press .

1 - 11


Configuring Your Phone Using the Polycom
Web Configuration Utility
This user guide explains how to update phone settings from your phone, using
your phone’s menu system. If you want, you can update these settings
remotely with the Polycom Web Configuration Utility.
The phone’s Web Configuration Utility enables you to view and configure
phone behavior from a computer using any compatible Web browser. The
utility provides a browser-friendly view of your phone’s current settings.
Using the utility, you can perform many of the same updates from your
computer that you can perform using your phone’s menu system or
configuration files.
You can access the utility using any compatible Web browser installed on a
computer that resides on the same network as your phone. Before you begin,
you’ll need to know the IP address of your phone, and the login password of
the phone user.

Note For detailed information on accessing, navigating, and using the utility, see the
Polycom Web Configuration Utility User Guide, available from the
SoundStation IP 6000 Support Web page.

To access the Web Configuration Utility for your phone:
1. Launch a compatible Web browser from a computer on the same network
as your phone.
2. In the Address Bar of your Web Browser, enter the IP address of your
phone.
The IP address is comprised of four sets of numbers separated by periods.
For example, if your phone’s IP address is 123.22.3.4, enter 123.22.3.4 in the
address bar.
3. Press the Enter key.
4. From the Web Configuration Utility login screen, select User, and then
enter the User password.
The factory default password for a user is 123.
5. Click Submit.
The Web Configuration Utility Home screen is displayed.

1 - 12

2
Customizing Your Phone

You can customize your SoundStation IP 6000 conference phone by adjusting
certain settings, including language, volume, time and date, display contrast,
backlight intensity, and ring type. You can also add contacts to the phone’s
local Contact Directory.
This chapter shows you how to customize your phone. It includes the
following topics:

• Configuring Basic Settings on page 2-1

• Adjusting the Speaker and Ringer Volume on page 2-8

• Using Call Lists on page 2-8

• Managing Contacts on page 2-10

• Managing Incoming Calls on page 2-21

• Understanding Shared Lines on page 2-24
Some customizations, including shared lines and viewing a
Corporate Directory, must be set up by your system administrator.

Configuring Basic Settings
To configure basic phone settings, press , and then select
Settings > Basic to view the basic phone settings you can customize.
This section includes the following topics:

• Updating Preferences

• Updating the Display Contrast

• Updating the Backlight

• Updating the Ring Tone

2-1


Updating Preferences
The Preferences menu allows you to customize the language that displays on
your phone and to specify how the time and date display on the idle screen.
You can also enable your phone to save Corporate Directory search results, if
Corporate Directory is set up on your phone (see Searching for Contacts in
Your Corporate Directory on page 2-17).

Updating the Language
The phone supports many languages. English (Internal) is the default
language that displays.

To change the language:

1. Press , and then select Settings > Basic > Preferences > Language.
The Language screen displays.

2. Scroll to the language you want, and then press .
The text on the screen changes to the language that you selected.

3. Press to return to the idle screen.

Updating the Time and Date Display
The time and date appear on the idle screen of your phone. If the phone cannot
obtain a time and date, the display will flash. If this happens, or if the time or
date is incorrect, see your system administrator.
You can select from various formats for the time and date display, including
whether the time or date displays first (clock order). You can also turn the time
and date display off, so the time and date does not display on the idle screen.
Select and set options that are right for you.

2-2


The following figure shows the default format for the date and time display on
the phone screen.

To update the time and date display:

1. Press , and then select Settings > Basic > Preferences >
Time and Date.
The Time and Date screen displays.

2. Do one of the following:

— To change the date format, press .
or

— To change the time format, scroll to Clock Time, and then press .
The Clock Date screen or the Clock Time screen displays.

or

3. Scroll to the date or time format you want, and then press .


2-3


To change the order of the time and date display:

Time and Date > Clock Order.
The Clock Order screen displays.

2. Scroll to the clock order you want, and then press . The default
setting is date before time.


To enable or disable the time and date display:

Time and Date.
The Time and Date screen displays.

— To disable the time and date display, scroll to Disable.
or
— To enable the time and date display, you do not have to highlight an
item. Enable is already highlighted. Go to step 3.

3. Press .


2-4


Updating the Display Contrast
You can set how light or dark the screen appears.

To adjust the contrast on the phone screen:

1. Press , and then select Settings > Basic > Contrast.
The Contrast screen displays.

2. Press the Up or Down soft keys to increase or decrease the display
contrast.
3. Press the Ok soft key.


Updating the Backlight
Your phone’s backlight has two components:

• Backlight Intensity—The brightness of the screen during phone activity
and inactivity. Backlight intensity has three settings:
— Backlight On—The brightness of the screen when there is phone
activity.
— Backlight Idle—The brightness of the screen when there is no phone
activity.
— Maximum Intensity—The brightness scale that applies to both
Backlight On and Backlight Idle intensities.

• Backlight Timeout—The number of seconds the phone is inactive before
the backlight dims to its Backlight Idle intensity. The backlight timeout
period begins after your last key press or the last phone event, such as an
incoming call.
You can change the Backlight On intensity and the Backlight Idle intensity
separately. You can choose a high, medium, or low intensity, or turn off the
backlight entirely.

2-5


When you change the Maximum Intensity, you modify the entire backlight
intensity scale. For example, if you decrease the Maximum Intensity, the low,
medium, and high levels for both Backlight On and Backlight Idle intensities
decrease.
The backlight automatically turns on with any phone activity. By setting the
Backlight Timeout, you can determine how long the phone should be idle
before the backlight dims to its Backlight Idle intensity. By default, after the
phone is idle for 40 seconds, the backlight dims.

To change the backlight intensity:

1. Press , and then select Settings > Basic > Backlight Intensity.
2. From the Backlight Intensity screen, select Backlight On Intensity.
3. From the Backlight On Intensity screen, select the intensity you want, and
then press the Save soft key. The default Backlight On Intensity is High.
4. Select Backlight Idle Intensity.
5. From the Backlight Idle Intensity screen, select the intensity you want,
and then press the Save soft key. The default Backlight Idle Intensity is
Low.
6. Select Maximum Intensity.
7. From the Maximum Intensity screen, press the Up or Down soft keys to
increase or decrease the maximum intensity the screen can display, and
then press the Ok soft key.


To change the backlight timeout:

1. Press , and then select Settings > Basic > Backlight Timeout.
2. From the Backlight Timeout screen, select a timeout period. The default
timeout is 40 seconds.


Updating the Ring Tone
You can select from many different ring tones to distinguish your phone from
your neighbor’s. You can also set distinctive ring tones for contacts in your
local directory so you can identify callers when your phone rings.

2-6


Selecting a Ring Tone
You can choose a unique ring tone for your phone to identify it when it rings.

To select a different ring tone:

1. Press , and then select Settings > Basic > Ring Type.
The Ring Type screen displays.

2. Scroll to the ring type you want. To hear the ring type before you select it,
press the Play soft key. The default ring type is Low Trill.

3. To select the ring type, press .


Setting Distinctive Ring Tones for Contacts

Note Your company’s settings may override this feature. For more information, contact

You can set a distinctive ring tone for each contact in your Contact Directory
so you can distinguish callers.

To set a distinctive ring tone for a local contact:

1. Press , and then select Features > Contact Directory.
The Directory screen displays.

2. Scroll to the contact for whom you want to assign a distinctive ring tone.

2-7


3. Press the Edit soft key.
The Edit Contact screen displays.

4. Use the Next soft key to scroll to Ring Type, and then use to select

a ring type.
5. Press the Save soft key.


Adjusting the Speaker and Ringer Volume

To adjust the speaker volume:
>> During a call, press either or .

To adjust the ringer volume:
>> When the phone is in the idle state, press either or .

Using Call Lists
Your phone maintains lists of missed, received and placed calls. Each list can
hold up to 100 entries. If you miss a call, the idle screen will display a message
indicating the number of missed calls you have. To view information about the
missed call, view your Missed Calls list (see Viewing Call Lists on page 2-9).
After you view the Missed Calls list, the message on the idle screen is removed.
The following figure shows what the idle screen looks like when you miss a
call.

2-8


Viewing Call Lists
You can access any call list from the Call Lists menu, or you can quickly access
missed calls from the idle screen.

To view a call list:
>> Do one of the following:
— Press , and then select Features > Call Lists > Missed Calls,
Received Calls, or Placed Calls.
or

— To quickly view the missed calls list, press from the idle screen.

Managing Call Lists
You can clear all the records in a call list, or just one record. You can also
choose a record in a list and return the call, store the call details in your local
Contact Directory, or view detailed information about the particular call.

To manage a call list:

1. Press , and then select Features > Call Lists.
The Call Lists screen displays.

— To clear the records in a call list, select Clear, and then scroll to either
Missed Calls, Received Calls or Placed Calls. Then, press .
The following figure shows the message that displays when you clear
a Missed Calls list.

2-9


Note To manually clear all calls in all call lists, restart the phone. See Overall Functioning
on page 5-7.

or
— To view and manage a call list, scroll to either Missed Calls,
Received Calls, or Placed Calls, and then press . The call list
information displays.
The following figure shows a Placed Calls list.

To manage your call list (press the More soft key to view all these
options):
— To return the call, press the Dial soft key.
— To edit the phone number (if necessary) before you dial the
number or store the call details in your Contact Directory, press
the Edit soft key.
— To remove the call from the list, press the Clear soft key.
— To store the contact in your Contact Directory, press the
Save soft key.
— To view information about the call, such as the phone number, the
time and duration of the call, and the name of the caller, press the
Info soft key.


Managing Contacts
You can store a large number of contacts in your phone’s local
Contact Directory. Contact your system administrator for the exact number.
You can dial and search for contacts in this directory. You may be able to add,
edit, and delete contacts. Contact your system administrator to see if you have
read-only access to your local Contact Directory, or if you can update it.

2 - 10


If your system administrator sets up Corporate Directory on your phone, you
may also have read access to portions of your Corporate Directory. Your
system administrator determines which contacts you can see. You can search
for contacts in the Corporate Directory, and add contacts from the Corporate
Directory to your local Contact Directory. For more information, see Searching
for Contacts in Your Corporate Directory on page 2-17 and Adding Contacts
to Your Contact Directory from a Corporate Directory on page 2-16.

Note You cannot update the contacts in your Corporate Directory. You can only search
for and dial contacts, and add contacts from your Corporate Directory to your local
Contact Directory.

Viewing Your Local Contact Directory

To view your local Contact Directory:
>> Press , and then select Features > Contact Directory.
The Directory screen displays (as shown next), listing all the contacts in your
directory. Scroll to view all your contacts. You can use the # key to Page Down,
and the * key to Page Up.

Accessing Your Corporate Directory
When you access Corporate Directory, a search screen displays so you can
search for a specific contact. You can perform a quick search or an advanced
search.

Note Each time you access Corporate Directory, a blank search screen displays, unless
you enable your phone to remember the last search you performed or the last
person you selected. To enable this feature, see Enabling Your Phone to Save
Corporate Directory Search Results on page 2-12.

2 - 11


To access your Corporate Directory:

1. Press , and then select Features > Corporate Directory.
The Corporate Directory search screen displays.

Note If you have enabled your phone to save the results of your last search (or
remember the last contact you selected), your previous search results (or the
contact), will display instead of a blank search screen. To enable this feature, see
Enabling Your Phone to Save Corporate Directory Search Results on page 2-12.

2. Search for the contact. (See Searching for Contacts in Your Corporate
Directory on page 2-17.)

Enabling Your Phone to Save Corporate Directory Search Results
You can enable your phone to save Corporate Directory search results, and to
remember the last person you viewed in the directory. Whenever you
re-display Corporate Directory, the results of your last search, or the last
person you selected, will display. If you don’t enable your phone to save
search results, each time you access Corporate Directory, a blank search screen
will display.

To enable your phone to save Corporate Directory search results:

Corporate Directory > View Persistency.

2. Scroll to Enabled, and then press .

3. Press .


2 - 12


Adding Contacts to Your Local Contact Directory
You can add contacts to your local Contact Directory in the following ways:

• Manually, if you have permission to update your local Contact Directory

• From a call list

• From a Corporate Directory, if it is set up on your phone

Note You cannot update Corporate Directory from your phone.

Adding Contacts Manually
You can update your local Contact Directory manually, instead of importing
contact information from a call list or a Corporate Directory.

To add a contact manually:


2. To add a contact to your phone’s database, press the Add soft key.
3. From the Add To Directory screen, enter the contact information. To
move between fields, use the Next and Prev soft keys. Enter the following
information:

Note Your phone may not display all the following fields. For more information, see your
system administrator.

— (Optional.) Enter the First Name and Last Name of the contact. To
enter the contact’s name, see Navigating Menus and Entering Data on
page 1-10.
You can enter a maximum of 32 characters.
— (Required.) Enter the Contact phone number.
You can enter a maximum of 32 characters. The phone number must
be unique, and must not already exist in the directory. If you save an
entry with a non-unique phone number, the entry will not be saved.

2 - 13


— (Optional.) Update the Speed Dial Index number.
The speed dial index number is automatically assigned to the next
available index value, up to a maximum value of 99. You can assign
any unused speed dial index number from 1 to 99.
If you assign a speed dial index number that is already taken, the
message “Speed dial index already exists” displays. If you enter an
invalid speed dial index number (for example, 0 or 00), the message
“Speed dial index is invalid” displays.
For more information on speed dial index numbers, see Managing
Speed Dial Entries on page 3-15.
— (Optional.) Enter a Label for the contact. You can enter a maximum of
32 symbols, letters, or numbers.
If you specify a label, the label will be the first item that displays for
the contact in the Contact Directory and on the Speed Dial Info screen
(before the contact’s first and last names, if specified). For example, in
the following figures, Ann Brown has been assigned the label Sales.

— (Optional.) Set the Ring Type.
For information on setting the ring type, see Updating the Ring Tone
on page 2-6.
— (Optional.) Assign a Divert Contact.
The Divert Contact identifies the third party to whom you want this
contact’s calls sent. You can enter a maximum of 32 characters.
— (Optional.) Change the Auto Reject and Auto Divert settings.
If you set the Auto Reject field to enabled, each time the contact calls,
the call will be directed to your voice mail system (if a voice mail
system is set up). If you set the Auto Divert field to enabled, each time
the contact calls, the call will be directed to a third party you specify
in the Divert Contact field.
Use the scroll keys or the Change soft key to switch between the
Enabled and Disabled settings for the Auto Reject and Auto Divert
fields.

2 - 14


Note If you do not have a voice mail system set up, enabling the Auto Reject field will
have no effect.

— (Optional.) Change the Watch Buddy and Block Buddy settings.
If you set the Watch Buddy field to enabled, you can monitor the
contact’s status. If you set the Block Buddy field to enabled, the contact
cannot monitor your status. For more information on monitoring
status, see Using Buddy Lists on page 4-2.
Use the scroll keys or the Change soft key to switch between the
Enabled and Disabled settings for the Watch Buddy and Block Buddy
fields.


Adding Contacts from Call Lists
You can save call information from a call list to your local Contact Directory.

To add a contact to the local Contact Directory from a call list:

— To select a call list, press , and then select Features > Call Lists >
Missed Calls, Received Calls, or Placed Calls.
or

— To quickly see a list of missed calls, press from the idle screen.
2. Scroll to the contact’s call.
To scroll through a list of contacts, use the * key to Page Up and the # key
to Page Down.
3. To save the contact to your Contact Directory, press the Save soft key.
The following figure shows the message that displays when you save a
contact to your Contact Directory.

If the contact already exists in your Contact Directory, Contact already exists
displays.


2 - 15


Note You may want to go to the Contact Directory to see if the contact was saved
correctly and to add any missing contact information. To view your Contact
Directory, see Managing Contacts on page 2-10. To update missing contact
information, see Adding Contacts Manually (step 3) on page 2-13.

Adding Contacts to Your Contact Directory from a Corporate Directory
You can save any contact listed in your Corporate Directory (if it is set up on
your phone) to your local Contact Directory.

To add a contact to your Contact Directory from a Corporate Directory:

2. From the Search screen, search for the contact, or scroll to the contact’s
entry.


For information on how to search for a contact, see Searching for Contacts
in Your Corporate Directory on page 2-17.
3. Press the View soft key.
The Contact screen displays.

4. To save the contact to the local Contact Directory, press the Save soft key.
Saved displays on the screen. Only the first name, last name, and phone
number are saved.
If the contact already exists in your local Contact Directory,
Contact already exists displays.


Note You may want to go to the Contact Directory to see if the contact was saved
correctly and to add additional contact information. To view your Contact Directory,
see Managing Contacts on page 2-10. To update contact information, see Adding
Contacts Manually (step 3) on page 2-13.

2 - 16


Searching for Contacts
You can search for contacts in your local Contact Directory, or in a
Corporate Directory (if this is set up on your phone).

Searching for Contacts in Your Local Contact Directory
Search for a contact by scrolling through the directory, or entering specific
search criteria.

To search for a contact in the local Contact Directory:


2. Press the Search soft key. Then, enter the first few characters of the
contact’s first or last name, and then press the Search soft key again.
The Directory Search screen displays a list of successful matches.

3. Scroll to the contact you are searching for.
You can dial, edit, or delete the contact.


Searching for Contacts in Your Corporate Directory
Search for a contact by entering specific search criteria.

Note You can enable your phone to save Corporate Directory search results. To enable
this feature, see Enabling Your Phone to Save Corporate Directory Search Results
on page 2-12.

2 - 17


To search for a contact in the Corporate Directory:

2. From the Search screen, perform a quick search or an advanced search.


A quick search allows you to search using the contact’s last name (if the
directory is alphabetized by last name) or first name (if the directory is
alphabetized by first name). An advanced search uses any combination of
the contact’s first and last names, phone numbers, address, and title.
Do one of the following:
— To perform a quick search, next to “Search (Filtered),” enter the first
few characters of the contact’s first or last name (depending on how
the directory is organized), and then press the Submit soft key. The
screen displays a list of contacts, starting with any successful matches.
or
— To perform an advanced search, press the AdvFind soft key.
The Advanced Find screen displays.

Enter your search criteria, and then press the Submit soft key. The
screen displays any successful matches.

Note If you want to erase all your search criteria and enter new criteria before you submit
your search, press the Clear soft key.


2 - 18


Updating Contacts in Your Local Contact Directory
You can update contact information for contacts in your local
Contact Directory. You cannot update information for contacts in your
Corporate Directory.

To update a contact in your local Contact Directory:


2. Scroll to the contact whose information you want to update, or search for
the contact (see Searching for Contacts in Your Local Contact Directory
on page 2-17).
to Page Down.

4. Update the contact information. Use the Next and Prev soft keys to scroll
between fields.
For information on the fields you can update, see Adding Contacts
Manually (step 3) on page 2-13.


2 - 19


Deleting Contacts from Your Local Contact Directory
You can delete contacts from your local Contact Directory, but not from your
Corporate Directory.

To delete a contact from the local Contact Directory:

2. From the Directory, scroll to the contact you want to delete. Or, search for
the contact (see Searching for Contacts in Your Local Contact Directory
on page 2-17).
to Page Down.
3. Press the Delete soft key.
The contact is deleted from the directory.


Placing Calls to Contacts
You can place calls to contacts from your local Contact Directory or from your
Corporate Directory (if this is set up on your phone).

To place a call to a contact in the local Contact Directory:


2. Scroll to the contact you want to call. Or, search for the contact (see
Searching for Contacts in Your Local Contact Directory on page 2-17).
to Page Down.
3. Press the Dial soft key.

2 - 20


To place a call to a contact in the Corporate Directory:

The Corporate Directory search screen displays.


2. Scroll to the contact you want to call. Or, search for the contact (see
Searching for Contacts in Your Corporate Directory on page 2-17).
to Page Down.
3. Press the Dial soft key.

Managing Incoming Calls
You can manage incoming calls from the contacts in your Contact Directory by
doing the following:

• Setting up a distinctive ring tone for a contact.

• Rejecting calls from a particular contact by sending the call to your
voice mail system. (If you do not have a voice mail system set up, the call
will still ring on your phone.)

• Diverting calls from a particular contact to another party.

Distinguishing Calls
You can customize your phone so that you can distinguish callers by certain
ring tones. For information on setting a distinctive ring tone for a particular
contact, see Setting Distinctive Ring Tones for Contacts on page 2-7.

2 - 21


Rejecting Calls
You can customize your phone so that incoming calls from a particular party
are immediately sent to your voice mail system. (If you do not have a voice
mail system set up, the call will still ring on your phone.)

Note Rejecting calls is not available on shared lines.

To send incoming calls from a particular contact directly to voice mail:


2. Scroll to the contact. Or, search for the contact (see Searching for Contacts
in Your Local Contact Directory on page 2-17).
to Page Down.

4. Use the Next soft key to scroll to the Auto Reject field, and then change
the Auto Reject setting to Enabled. Use the scroll keys or the
Change soft key to select Enabled.


2 - 22


Diverting Calls
You can customize your phone so that incoming calls from a particular party
are transferred directly to a third party.

To divert incoming calls from a contact to a third party:


2. Scroll to the contact for whom you want to transfer calls. Or, search for
the contact (see Searching for Contacts on page 2-17).
to Page Down.

4. Use the Next soft key to scroll to the Divert Contact field, and then enter
the number of the party to whom you want to divert the call.
You can enter a maximum of 32 characters.
5. Use the Next soft key to scroll to the Auto Divert field, and then change
the Auto Divert setting to Enabled. Use the scroll keys or the Change soft
key to select Enabled.


2 - 23


Understanding Shared Lines
Note Shared lines is an optional feature that your system administrator sets up. Your
system may not support it. For more information, contact your system administrator.

If two phones share a line, an incoming call to one number will cause both
phones to ring. The call can be answered by either phone, but not both. If your
phone shares a line, a shared line icon that is half black and half grey displays
on the screen.
The following figure shows the shared line icon at the top left of the screen.

The shared line icon changes to a moving icon, and the console’s LEDs glow a
steady red, when the line is in use remotely.
Calls on shared lines can be transferred, put on hold, or added to a conference.
You cannot forward or reject calls on shared lines.
For information on answering calls with shared lines, see Answering Calls on
page 3-4.

2 - 24

3
Using the Basic Features of Your
Phone

This chapter provides introductory information and basic operating
instructions for the phone. It includes the following topics:

• About Calls on page 3-2

• Placing Calls on page 3-2

• Answering Calls on page 3-4

• Ending Active Calls on page 3-4

• Muting the Microphone on page 3-4

• Redialing Numbers on page 3-5

• Holding and Resuming Calls on page 3-5

• Hosting Conference Calls on page 3-6

• Transferring Calls on page 3-9

• Forwarding Calls on page 3-11

• Using Do Not Disturb on page 3-14

• Managing Speed Dial Entries on page 3-15

• Using Voice Mail on page 3-16
For information on the advanced features of your phone, see Chapter 4, Using
the Advanced Features of Your Phone.

3-1


About Calls
At any time, only one active call may be in progress on your phone. The active
call is the one that has audio associated with it. In addition to an active call,
your phone can handle up to seven other calls, including conference calls, on
hold. Your phone can handle a total of eight calls at one time.

Placing Calls
You can place a call off-hook (with a dial tone), or on-hook (without a dial
tone). If you place a call off-hook, you have the option of dialing a contact
using a URL or IP address, if this feature is enabled for your phone. You can
also place calls (on-hook and off-hook) using speed dial numbers (see Placing
Calls Using Speed Dials on page 3-3).
The phone displays the duration of active calls on the phone screen. The
following figure shows an active call to Jane Smith at directory number 1951
that has lasted for nine seconds.

To place a call off-hook (to dial a phone number, IP address, or URL):

Note Placing calls using an IP address or URL may not be enabled for your phone. When
you dial a URL, the maximum number of characters you can enter is 32.

1. To obtain a dial tone, press or the New Call soft key.
— To dial a phone number, enter the phone number of the party you
want to call.
— To dial an IP address or URL, press the URL soft key, and then enter
the IP address or URL of the party you want to call.
To enter the number and letters displayed on a key, press the key one
or more times quickly. To enter “@”, press the # key. To enter “.”,
press the * key.
3. Press the Send soft key.

3-2

Using the Basic Features of Your Phone

To place a call on-hook (to dial a phone number):
>> Enter the phone number of the party you want to call, and then press the
Dial soft key.

Note Instead of entering a phone number from memory, you can access call lists,
directories, and speed dial lists to display and dial the number for you.
• To access a call list, press the Menu key, and then select Features >
Call Lists > Missed Calls, Received Calls, or Placed Calls. Scroll to the call
you want to dial, and then press the Dial soft key. For more information, see
Using Call Lists on page 2-8.
• To access your Contact Directory or Corporate Directory, press the Menu key,
and then select Features > Contact Directory or Corporate Directory. Scroll
to or search for the contact you want to dial, and then press the Dial soft key.
For more information, see Managing Contacts on page 2-10.
• To place a call using a speed dial index number, press the Up scroll key, scroll
to the party you want to call, and then press the Dial soft key. For more
information on other ways to use speed dial, see Placing Calls Using Speed
Dials on page 3-3.

Placing Calls Using Speed Dials
Use a speed dial index number for quick dialing. Speed dial index numbers are
associated with entries in your Contact Directory. For information on
managing speed dial entries from your Contact Directory, see Managing
Speed Dial Entries on page 3-15.

To place a call using a speed dial index number:
1. Press .
The Speed Dial Info screen displays.

— If you know the contact’s speed dial index number, enter the number.
or
— If you do not know the contact’s speed dial index number, scroll to the
contact, and then press the Dial soft key.
The call is placed.

3-3


Answering Calls

To answer a call:
>> Press or the Answer soft key.
The three LEDs flash green when the phone rings.

Note To ignore Incoming calls, press the Reject soft key (for private lines) or the
Silence soft key (for shared lines). To prevent your phone from ringing, enable the
Do Not Disturb feature (see Using Do Not Disturb on page 3-14).
You can forward incoming calls by pressing the Forward soft key (see
Forwarding Calls Dynamically on page 3-13).
If you set up your phone with a silent ring, press the Answer soft key to answer the
call.

To answer a call on a shared line:
1. Answer the incoming call.
2. Press the Hold soft key.
Anyone on another phone configured to use the same shared line can take the
call by selecting the call on their phone screen.

Ending Active Calls
To end a call:
>> Press or the End Call soft key.

Note You cannot end a call that is on hold until you resume the call. To end a held call,
press the Resume soft key, and then end the call.

Muting the Microphone
To mute the microphone:
>> During a call, press .
The three console LEDs glow red to indicate that the other party (or parties)
cannot hear you. You can still hear all other parties while Mute is enabled.
To turn off the Mute feature, press again.

3-4


To mute the microphone if you use external microphones:

>> Press on the phone or the button on the top of the external
microphones.
To turn off the Mute feature, press again.

Redialing Numbers
You can redial the last number you dialed, or search a list of placed calls to find
a previously-dialed number.

To redial the last number dialed:

>> Press .

To redial a previously dialed number:
1. Press , and then select Features > Call Lists > Placed Calls.
The Placed Calls screen displays.

2. Scroll to the number you want to redial, and then press the Dial soft key.

Holding and Resuming Calls
You can place up to eight calls on hold on your phone.
(For information on placing conference calls on hold, see Holding and
Resuming Conferences on page 3-8.)

3-5


To place a call on hold:
>> During a call, press the Hold soft key. The console LEDs flash red to
indicate that a call is on hold.
The following screen shows Jane Smith on hold. The Resume soft key now
displays on the screen.

To resume a call on hold:
>> While a call is on hold, press the Resume soft key.

Note To end a call on hold, you must resume the call first.

Hosting Conference Calls
You can create a conference with up to two other parties using the phone’s
local conference feature. To quickly set up a conference, you can use the
Join soft key to create a conference between an active call and a call on hold.
After you set up a conference, you can hold the conference call, split the
conference call into individual calls on hold, or end the conference call (and
your connection to the conference call participants).
This section includes the following topics:

• Setting Up Conferences on page 3-6

• Holding and Resuming Conferences on page 3-8

• Splitting Conferences on page 3-9

• Ending Conferences on page 3-9

Setting Up Conferences
You can set up a conference in one of two ways:

• Using the Confrnc soft key.

• Using the Join soft key, if you have an active call and a call on hold.

3-6


Setting Up a Conference Using the Conference Soft Key

To set up a conference using the Conference soft key:
1. Call the first party.
2. When the first party answers, press the Confrnc soft key. The active call is
placed on hold.

Note If configured for single key-press conferences, the conference participant hears the
dial tone and ringback when the conference host places the call to the new party.

3. Enter the number of the second party, and then press the Send soft key.
4. When the second party answers, press the Confrnc soft key to join all
parties in the conference.

Note If configured for single key-press conferences, you do not have to press the
Confrnc soft key again.

The Active:Conference screen displays.

Setting Up a Conference with an Active Call and a Call on Hold
If you are currently in an active call, and you have another call on hold, you
can create a conference call between the active call, the call on hold, and
yourself, by pressing the Join soft key.

3-7


To set up a conference call with an active call and a call on hold:
>> If you have an active call and a call on hold, scroll to either call, and then
press the Join soft key.
The Active:Conference screen displays.

A conference is created with the active call, the call on hold, and yourself.

Holding and Resuming Conferences
When you place a conference call on hold, you place all other conference
participants on hold.

To place a conference call on hold:
>> From the Active:Conference screen, press the Hold soft key.
The Hold:Conference screen displays. The other parties in the conference call
are held.

From the Hold:Conference screen, you can do the following:

• To resume the conference call, press the Resume soft key. The
Active:Conference screen will display again.

• To place a call to a new party, press the New Call soft key. The conference
remains on hold, and the new call becomes the active call.

• To end the conference call and split the conference into two separate calls
on hold, press the Split soft key.

3-8


Splitting Conferences
When a conference has been established, a Split soft key is available. When
you split a conference, you end the conference and place all parties on hold.

To split a conference:
>> From the Active:Conference screen, press the Split soft key.
The conference ends, and all calls are split into individual calls and placed on
hold.

Ending Conferences
You can end a conference, and your connection to the other parties, by
pressing the End Call soft key. When you use the End Call soft key, the other
parties remain connected.

To end a conference:
>> From the Active:Conference screen, press the End Call soft key.
The two other parties remain connected.

Transferring Calls
A call can be transferred in one of three ways:

• Consultative transfer—You have the option of either talking to the party
to whom you are transferring the call, or you can choose not to talk to the
party, and complete the transfer when you hear the party’s ring-back
sound.
— Performing a Consultative Transfer on page 3-10.

• Blind transfer—The call is automatically transferred after you dial the
number of the party to whom you want to transfer the call. You do not
have the option of talking to the party.
— Performing a Blind Transfer on page 3-10.

• Attended transfer—The parties are automatically connected to each other
after you exit a conference.
— Set up a conference call and then end your participation. For more
information, see Setting Up Conferences on page 3-6 and Ending
Conferences on page 3-9.

3-9


Performing a Consultative Transfer
Perform a consultative transfer if you want to talk to the party to whom you
are transferring the call. Or, you can choose not to talk to the party. In this case,
you wait for the party’s ring-back sound, and then transfer the call.

To transfer a call:
1. During a call, press the Trnsfer soft key. The active call is placed on hold.
2. Place a call to the party to whom you want to transfer the call. See Placing
Calls on page 3-2.
3. When you hear the ring-back sound, press the Trnsfer soft key. The
transfer is complete.
If you want to talk privately to the person to whom you are transferring
the call before the transfer is complete, wait until the person answers the
call, talk to the person, and then press the Trnsfer soft key.
To cancel the transfer before the call connects, press the Cancel soft key.

Performing a Blind Transfer
When you use a blind transfer, you transfer a call without speaking to the
party to whom you are transferring the call. The call is automatically
transferred as soon as you dial the party’s number.

To perform a blind transfer:
1. During a call, press the Trnsfer soft key.
The following screen, with the Blind soft key, displays.

2. Press the Blind soft key, and then place a call to the party to whom you
want to transfer the call. See Placing Calls on page 3-2.
(If you want to cancel the transfer before the call is placed, and return to
the original call, press the Cancel soft key.)
The call automatically transfers to the party you specified.

3 - 10


Forwarding Calls
Note Your company’s settings may override this feature. Call forwarding is not available
on shared lines.

You can set up your phone to forward incoming calls to another party
(static forwarding), or you can forward a call as your phone rings
(dynamic forwarding). Your phone will forward calls even if you enable the
Do Not Disturb Feature.
You can also reject calls from a particular contact by sending the call to your
voice mail system, or divert calls from a particular contact to another party. For
more information, see Managing Incoming Calls on page 2-21.

To access forwarding options:
— Press , and then select Features > Forward.
or
— From the idle screen, press the Forward soft key.

Forwarding Calls Statically
You can set up your phone to forward calls to another number.

To forward calls to another extension:
1. From the idle screen, press the Forward soft key.
The Forwarding Type Select screen displays.

2. Scroll to the forwarding type you want, and then press . The
options are:
— Always—To forward all incoming calls.
— No Answer—To forward all unanswered incoming calls.
— Busy—To forward calls that arrive when you are already in a call.

3 - 11


— If you selected Always, the Call Forward Always screen displays
(as shown next). Enter a forwarding number.

— If you selected No Answer, the Call Forward No Answer screen
displays.

Do the following (use the Next and Prev soft keys to move between
fields):
a In the Contact field, enter a number to forward all unanswered
incoming calls to.
b In the Forward After Rings field, enter how many rings to wait
before forwarding the call. One ring is approximately six seconds.
Two rings is the recommended value.
If you selected Busy, the Call Forward Busy screen displays (as shown
next). Enter a number to forward all future incoming calls to when you
are already in another call.

4. Press the Enable soft key.
After you’ve enabled call forwarding, the forwarding number scrolls in the
status bar. If you selected the Always forwarding type, a moving arrow
displays on the idle screen next to the directory number.

3 - 12


To disable call forwarding:
1. From the idle screen, press the Forward soft key.
The Forwarding Type Select screen displays, showing the forwarding type
that is enabled.
The following screen shows the forwarding type Always enabled.

2. Scroll to the forwarding type you want to change, and then press .
A screen displays showing the forwarding details.

3. To turn off call forwarding, press the Disable soft key.

Forwarding Calls Dynamically
You can manually forward a call to another number while your phone rings.

To forward an incoming call to another extension:
1. While your phone rings, press the Forward soft key.
The Call Forwarding screen displays.

2. Enter the number to forward the incoming call to.
Your phone displays the last number you forwarded calls to (either
statically or dynamically). If you previously set a forwarding number and
want to enter a new one, use the << soft key to delete the number.
3. Press the Forward soft key.
The incoming call is forwarded to the other party. If call forwarding is
disabled, future calls will not be forwarded and forwarding remains disabled.

3 - 13


Using Do Not Disturb
To prevent your phone from ringing, activate the Do Not Disturb feature.
Calls you receive while Do Not Disturb is enabled will display in your
Missed Calls Call List (see Using Call Lists on page 2-8). If you have chosen to
forward your calls to another number, calls will be sent to that number if
Do Not Disturb is enabled.

To enable and disable Do Not Disturb:
1. Press , and then select Features.
The Features screen displays. If Do Not Disturb is not highlighted, scroll
to it.

2. To toggle Do Not Disturb on or off, press .

When you enable Do Not Disturb, a flashing icon, , displays at the
top left of the screen. When you disable Do Not Disturb, the registered line
icon, , displays instead.
The following figure shows what the Features menu looks like with
Do Not Disturb enabled.


If you enabled Do Not Disturb, the idle screen displays a flashing icon, ,
next to the directory number.

3 - 14


Managing Speed Dial Entries
Use the speed dial feature for fast, automated dialing. To use speed dial, you
enter a speed dial index number instead of entering a complete phone number.
When you create a Contact Directory entry, the phone automatically assigns a
speed dial index number to the entry. You can change the index number or
delete it.

Note Only entries in your Contact Directory can be set up as speed dial entries. To create
a new Contact Directory entry with a speed dial index number, see Adding Contacts
to Your Local Contact Directory on page 2-13.

The following steps describe how to update a speed dial entry for a user. For
information on how to place a call using a speed dial number, see Placing Calls
Using Speed Dials on page 3-3.

To update a speed dial entry in your contact directory:
2. From the Directory, scroll to the user’s entry, and then press the
Edit soft key.

3. Use the Next and Prev soft keys to scroll to the Speed Dial Index field,
and then update the speed dial index number. Use the << soft key to
delete an existing entry.
You can assign any unused speed dial index number from 1 to 99. If you
assign a speed dial index number that is already taken, the message
Speed dial index already exists displays. If you enter an invalid speed dial
index number (for example, 0 or 00), the message Speed dial index is invalid
displays.


3 - 15


Using Voice Mail
Note Voice mail is an optional feature that your system administrator sets up, and your
system may not support it.
Screen options may vary with your application. Voice mail may be accessible with a
single key press. Contact your system administrator about this option.

Your voice mail is saved in a centralized location and may be accessed from
your phone. Your phone may indicate voice mail by the following:

• An icon, , on the phone screen

• A stutter dial tone instead of a normal dial tone

To listen to voice mail messages:
1. Press , and then select Features > Messages > Message Center.
The Messages screen displays, indicating the number of urgent, new, and
old messages you have.

2. To listen to your voice mail, press the Connect soft key, and then follow
the voice or visual prompts on the screen.

3 - 16

4
Using the Advanced Features of Your
Phone

This chapter provides operating instructions for the advanced features of the
SoundStation IP 6000 conference phone. If you require additional information
or assistance with these features, contact your system administrator.
This chapter includes the following topics:

• Using External Microphones with the Conference Phone on page 4-1

• Handling Multiple Call Appearances on page 4-2

• Using Buddy Lists on page 4-2

• Using Instant Messaging on page 4-6

• Broadcasting Messages Using Push-to-Talk and Group Paging on page 4-8

• Accessing Personal Phone Settings with User Profiles on page 4-16

• Locking the Phone on page 4-19

Using External Microphones with the Conference Phone
You can connect external microphones to your conference phone. External
microphones include:

• Extension microphones that expand the room coverage of your conference
phone.

• A wireless lapel microphone that is useful when:
— One person is speaking for extended periods
— A person is roaming around a conference room, but still needs to be
heard clearly
To obtain microphones, see your Polycom reseller. To connect external
microphones to your conference phone, see Setting Up the Phone on page 1-2.

4-1


Handling Multiple Call Appearances
Your system administrator can set up your phone to have one or more call
appearances. If your phone is set up to have multiple call appearances, your
phone screen can display information for multiple calls, and you can handle
active and held calls at the same time. Your phone can handle a maximum of
eight different calls, or eight appearances at one time.
If two are more calls are taking place, the phone displays a counter at the top
right of the display. For example, in the following figure, “1/3” indicates that
the call to James Lee is the first one out of a total of three.
To display the other two calls on hold, use the scroll keys.

Using Buddy Lists
Note Monitoring the status of contacts in a buddy list is an optional feature that your
system administrator enables, and your system may not support it.

A buddy list is a list of users/devices whose status—or presence—you can
monitor. Your contacts update their presence setting, such as Be right back,
Out to lunch, or Busy, and you can view their status in real time from your
phone’s Buddy Status screen. If you like, you can block others from
monitoring your status.

Updating Presence Settings
Your presence setting indicates your status (either online, busy, be right back,
away, out to lunch, offline, or do not disturb). Update your presence setting so
that other users can monitor your status from their phones.

4-2

Using the Advanced Features of Your Phone

To change your presence setting:
— Press , and then select Features > Presence > My Status.
or
— From the idle screen, press the MyStat soft key.
The My Status screen displays.

2. Scroll to the status you want, and then press . The default status is
Online.
The following figure shows what the idle screen looks like when you set your
status as Be right back. If you set your status as Online (the default status), the
presence status does not display on the screen.

Selecting Contacts to Monitor
Select the contacts whose presence you want to monitor by updating the
contacts in your buddy list. You add contacts to your buddy list from your
local Contact Directory. To view the status of contacts in your buddy list, see
Monitoring the Status of Contacts in Your Buddy List on page 4-6.

To update your buddy list:
2. From the Directory, scroll to the contact. Or, search for the contact (see
Searching for Contacts in Your Local Contact Directory on page 2-17).
to Page Down.

4-3



4. Use the Next and Prev soft keys to scroll to the Watch Buddy field, and
then use the scroll keys or the Change soft key to choose Enabled or
Disabled.
When Watch Buddy is enabled, the contact is added to your buddy list and
you can monitor the contact’s status. When Watch Buddy is disabled, the
contact is removed from your buddy list and you cannot monitor the
contact’s status.
The default for Watch Buddy is Disabled.


Blocking Contacts from Viewing Your Status
Block a contact in your Contact Directory if you don’t want the contact to view
your status. If you unblock a contact, the contact can add you to their buddy
list and view your status. You can also use your Blocked List to unblock
contacts (see Using Your Blocked List to Unblock Contacts on page 4-5).

Note To view a list of contacts that can and cannot monitor your status, do the following:
• To view contacts that cannot view your status, press the Menu key, and then
select Features > Presence > Blocked List.
• To view contacts that can view your status, press the Menu key, and then select
Features > Presence > Watcher List.

To block or unblock a contact:
2. From the Directory, scroll to the contact. Or, search for the contact
(see Searching for Contacts in Your Local Contact Directory on page
2-17).
to Page Down.

4-4



4. Use the Next and Prev soft keys to scroll to the Block Buddy field, and
then use the scroll keys or the Change soft key to choose Enabled or
Disabled.
When Block Buddy is enabled, the contact cannot watch your phone. The
contact will display in your Blocked List. When Block Buddy is disabled,
the contact can watch your phone. The contact will display in your
Watcher List.
The default for Block Buddy is Disabled.


Using Your Blocked List to Unblock Contacts
Use the Blocked List to quickly unblock a contact, rather than updating the
Block Buddy setting for the contact in your Contact Directory.

To use your Blocked List to unblock a contact:
1. Press , and then select Features > Presence > Blocked List.
The Blocked List screen displays.

2. Scroll to the contact.
3. Press the Unblock soft key.
The contact can now watch your phone and will display in your Watcher List.
To view your Watcher List, press the Menu key, and then select Features >
Presence > Watcher List.

4-5


Monitoring the Status of Contacts in Your Buddy List
You can monitor the status of all the contacts in your buddy list, except those
contacts that have blocked you from viewing their status. To add contacts to
your buddy list, see Selecting Contacts to Monitor on page 4-3.

To monitor a contact in your buddy list:
— From the idle screen, press the Buddies soft key.
or
— Press , and then select Features > Presence > Buddy Status.
The Buddy Status screen displays, listing the status of all your buddies.
From this screen, you can scroll to and dial the contact.

Using Instant Messaging
Note Instant Messaging is an optional feature that your system administrator enables,
and your system may not support it.

You can send and receive instant messages using your phone. Your phone
may indicate instant messages by the following:

• An icon, , on the phone screen

• A stutter dial tone instead of a normal dial tone

Managing Instant Messages
From the Instant Messages screen, you can view instant messages, delete a
message, or create a new message. Messages display in the order they are
received (the first message received displays first).

4-6


To manage instant messages:
1. Press , and then select Features > Messages > Instant Messages.
2. From the Instant Messages screen, you can do the following:
— To view instant messages, press the Next or Prev soft keys to cycle
through the messages in order.
— To delete a message, press the Next or Prev soft keys to scroll to the
message, and then press the Delete soft key.
— To create a new message, press the New soft key. (See Sending Instant
Messages, below.)

Sending Instant Messages

To send an instant message:
1. Press , and then select Features > Messages > Instant Messages.
2. From the Instant Messages screen, do one of the following:
— To send a message, press the New soft key.
Enter the phone number or IP address, and then press the Ok soft key.
Or, to enter a URL, press the 1/A/a soft key to select uppercase or
lowercase mode, enter the URL, and then press the Ok soft key.
or
— To reply to a message, press the Next or Prev soft keys to select a
message. Then, press the Reply soft key.
The Instant Messages screen displays. The phone number or URL you
entered or selected displays on the screen.

— To choose a pre-scripted short message, press the Select soft key.
From the Message Select screen, scroll to the message you want.
or
— To compose a custom message, press the Edit soft key. Then, enter
your message.
4. Press the Send soft key.

4-7


Broadcasting Messages Using Push-to-Talk and Group
Paging
The Group Paging feature enables you to make pages—one-way audio
announcements—to users subscribed to a page group. The Push-to-Talk (PTT)
feature is a collaborative tool that enables you to exchange broadcasts to users
subscribed to a PTT channel, much like a walkie-talkie. Your system
administrator can set up both features on your phone.
Your system administrator can define up to 25 Paging Groups for Group
Paging mode or Channels for PTT mode. Your system administrator may
assign a label to each group or channel that easily identifies the phones in the
group or channel, such as All, HR Dept, Shipping Staff, or Executives. Each
group or channel will have one of the following priorities:

• Normal—By default, broadcasts sent to Groups/Channels 1 to 23 are
considered Normal broadcasts. If two users begin a broadcast on the same
group/channel at the same time, the phone with the lower serial number
will continue to transmit while the other phone will enter the receiving
state. By default, all phones are configured to receive broadcasts sent to
Group/Channel 1.

• Priority—By default, broadcasts sent to Group/Channel 24 are
considered Priority broadcasts. A Priority broadcast will interrupt Normal
broadcasts or active calls. All phones receive Priority broadcasts unless
Do Not Disturb is enabled. Phones play Priority broadcasts at the phone’s
current audio level.

• Emergency—By default, broadcasts sent to Group/Channel 25 are
considered Emergency broadcasts. An Emergency broadcast will
interrupt Normal broadcasts, Priority broadcasts, and active calls and will
play out at near maximum volume even if Do Not Disturb (DND) is
turned on.

Push-to-Talk Mode
Your system administrator can enable your phone to operate in a broadcast
mode called Push-to-Talk (PTT). In order to send and receive PTT broadcasts,
you have to subscribe to PTT channels.
PTT broadcasts are collaborative: you can transmit messages and listen to
replies.

Sending and Receiving PTT Broadcasts
By default, you’re subscribed to Channels 1, 24, and 25. This means that you
can send and receive PTT broadcasts on Channels 1, 24, and 25.

4-8


When you end a PTT broadcast, the channel remains open and enters a waiting
period. This waiting period gives people who received the broadcast a chance
to respond. If no one responds within the waiting period, the channel closes.

Sending PTT Broadcasts
Before you can send a PTT broadcast, you need to choose a channel to
broadcast on. Or, you can hold the Talk soft key to immediately begin
broadcasting on Channel 1, the default channel.
You can change your default channel to any channel you want (see Updating
the Default Channel on page 4-11). When you change the default channel,
you’re automatically subscribed to it.

To send a PTT broadcast:
1. Press the Talk soft key to select a channel to broadcast on.

Note To automatically send a PTT broadcast on the default channel, press and hold the
Talk soft key, and then go to step 4.

2. From the PTT Channels List screen, select the channel to send the
broadcast on.
The list displays the default channel, the most recent channel you sent a
broadcast on, and other channels you can broadcast on.
3. To start the broadcast, press and hold the Talk soft key. Be sure to press
the Talk soft key throughout the entire broadcast.
You’ll hear a ‘transmitting’ beep, and the phone will display the channel
information, such as the channel label.
4. Begin speaking.

Note If you release the Talk soft key while you’re sending the broadcast, the broadcast
temporarily stops and enters a 10 second waiting period. During this period, the
channel remains open to give people a chance to reply. At any time during the
waiting period, you can resume your broadcast by pressing and holding the
Talk soft key. If no one broadcasts during the waiting period, the channel closes
and the broadcast ends.

5. When you finish your broadcast, do one of the following:
— Release the Talk soft key.
— Press the End PTT soft key.
After you press the End PTT soft key, you can immediately initiate
another broadcast on another channel, even if the previous broadcast is
still in its waiting period.

4-9


Receiving PTT Broadcasts
To receive a broadcast sent on a particular channel, you need to be subscribed
to that channel. To subscribe to a channel, see Updating Channel Subscriptions
on page 4-12.
You’ll receive broadcasts on the channels you’re subscribed to as well as
Channel 24 (the Priority channel) and Channel 25 (the Emergency channel). If
you’ve enabled Do Not Disturb on your phone, you’ll only receive Emergency
broadcasts. Non-emergency broadcasts won’t display or play on your phone.
When a broadcast ends, your phone emits an end of transmission beep and
enters a 10 second waiting period. During this period, you can respond to the
broadcast (see Replying to PTT Broadcasts on page 4-10).
How you receive a PTT broadcast depends on the broadcast priority, whether
you’re in an active call, or if you’re allowed to receive broadcasts during active
calls:

• Receiving PTT Broadcasts When You’re Not in an Active Call—If you
receive a broadcast and you’re not in an active call, the broadcast
immediately plays, regardless of the broadcast priority.

• Receiving PTT Broadcasts During Active Calls—How you handle a
broadcast when you’re in an active call depends on the broadcast priority
and if you’re allowed to receive a broadcast when you’re in an active call.
If the broadcast is a Normal broadcast:
— If your phone is enabled to receive broadcasts during active calls, the
broadcast immediately plays. You’ll hear both the original call and the
broadcast. To listen to only the broadcast, hold or end the call.
— If your phone isn’t allowed to receive broadcasts during active calls,
the broadcast displays as a held broadcast. To listen to the broadcast,
scroll to the broadcast and press the Accept soft key.
If the broadcast is a Priority or Emergency broadcast, the broadcast
immediately plays. You’ll hear both the original call and the broadcast. To
listen to only the broadcast, hold or end the call.

Replying to PTT Broadcasts
When a broadcast ends, the broadcast enters a 10 second waiting period.
During this period, the channel remains open to receive or send additional
broadcasts.
During a waiting period, you can press and hold the Talk soft key and talk to
all the people listening on the channel. When you finish talking, release the
Talk soft key. The broadcast will enter another waiting period until someone
broadcasts again. If no activity occurs within the waiting period, the channel
closes and no more broadcasts can take place.

4 - 10


Ending PTT Broadcasts
You can end a PTT broadcast by releasing the Talk soft key, or by pressing the
End PTT soft key. After you end a broadcast, the channel remains open so
others can respond.
If you release the Talk soft key without pressing the End PTT soft key:

• You can resume the broadcast by pressing and holding the Talk soft key
(if the broadcast is in a wait period).

• You can’t initiate another broadcast on another channel until the waiting
period ends.
If you press the End PTT soft key:

• You can’t resume the broadcast by pressing and holding the Talk soft key.

• You can immediately initiate another broadcast on another channel.

Adjusting the Volume of PTT Broadcasts
You can adjust the volume of PTT broadcasts while they play. During a
broadcast, press or to adjust the volume of the broadcast.
If you adjust the volume of a non-emergency broadcast, your phone retains the
adjusted volume for all subsequent non-emergency broadcasts. However,
only system administrators can adjust the volume level of an Emergency
broadcast.

Muting PTT Broadcasts
While you send a broadcast, you can press to mute your audio so that
the people receiving your broadcast won’t hear anything. This behavior is
similar to a phone call.

Updating the Default Channel
If you press and hold the Talk soft key, your broadcast will automatically
transmit on the default channel, Channel 1. If you want, you can change the
default channel.

To update the default channel:

Paging/PTT Configuration > PTT Push to Talk.
2. From the PTT Channel Configuration screen, select the Default Channel
field, and then enter the default channel you want to use.
3. Press to save your change.
The default channel changes, and you’re automatically subscribed to it.

4 - 11


Updating Channel Subscriptions
You can subscribe to any channel that has been enabled by the system
administrator and appears in your channels list. When you subscribe to a
channel, you can send and receive PTT broadcasts on that channel.

To subscribe to additional PTT channels:

2. From the PTT Channel Configuration screen, select
Channel Subscriptions.
3. From the Channel Subscriptions screen, select the channel(s) you want to
subscribe to, and then choose Yes.
By default, you’re subscribed to Channels 1, 24, and 25.
4. Press to save your changes.

Allowing PTT Broadcasts to Play During Active Calls
The Accept While Busy option allows PTT broadcasts to come in as active calls
(if enabled) or held calls (if disabled). If enabled, a PTT broadcast will interrupt
telephone calls and you’ll hear the audio of both the telephone call and the PTT
broadcast. The party on the other end of the telephone call cannot hear the PTT
broadcast unless that party has also enabled Accept While Busy. If disabled, PTT
broadcasts are held during an active call. To hear the broadcast, scroll to the
broadcast and press the Accept soft key.

To allow or disallow PTT broadcasts to play during an active call:

2. From the PTT Channel Configuration screen, select Accept While Busy,
and enable or disable the setting.
The default setting is Disabled. When enabled, your phone will accept and
play broadcasts while you’re in an active call. When disabled, your phone
won’t play broadcasts while you’re in a call, but will hold them instead.

4 - 12


Group Paging Mode
Your system administrator may enable your phone to operate in a broadcast
mode called Group Paging mode. In this mode, you broadcast one-way
announcements to a specified group of phones, called a Paging Group. In
Group Paging mode, users must subscribe to Paging Groups to send and
receive pages.

Sending and Receiving Pages
To send and receive pages, you need to subscribe to certain Paging Groups. By
default, you’re subscribed to Paging Groups 1, 24, and 25. This means that you
can send and receive pages to Paging Groups 1, 24, and 25.

Sending Pages
By default, when you send a group page, it’s automatically sent to
Paging Group 1. This is your default paging group.
You can change your default paging group to any group you want (see
Updating the Default Paging Group on page 4-15). If you change your default
paging group, you’re automatically subscribed to it.
You can’t send a Page-mode page while you’re in an active call.

To send a page:
1. To send a page, press the Paging soft key.

Note To automatically send a page to the default paging group, press and hold the
Paging soft key, and then go to step 4.

2. From the Paging Groups List screen, select the paging group to send the
page to.
The list displays the default paging group, the most recent group you
paged, and other paging group that you can page.
3. To begin a page, press the Page soft key.
Just before the page starts, you’ll hear an alert tone, and then the page
begins.
4. Begin speaking.
5. To end the page, press the End Page soft key.

4 - 13


Receiving Pages
To receive a page sent to a particular paging group, you need to be subscribed
to that group. To subscribe to a paging group, see Updating Paging Group
Subscriptions on page 4-15.
You’ll receive pages on the paging groups you’re subscribed to as well as
Group 24 (Priority pages) and Group 25 (Emergency pages). If you enabled
Do Not Disturb, you’ll only receive Emergency pages. Non-emergency pages
won’t display or play on your phone.
How you receive a page depends on the priority of the page, whether you’re
in an active call, or if you’re phone is set to receive a page during an active call:

• Receiving Pages When You’re Not in an Active Call—If you receive a
page and you’re not in an active call, the page immediately plays,
regardless of the paging priority.
While a page plays, you can:
— Hold the page.
— End the page. This ends the page at your phone only.
— Place a new call.

• Receiving Pages During Active Calls—How you handle a page when
you’re in an active call depends on the page priority and if you’re allowed
to receive a page when you’re in an active call.
If the page is a Normal page:
— If your phone is allowed to receive pages during active calls, the page
immediately plays. You’ll hear both the original call and the page. To
hear only the page, hold or end the call.
— If your phone isn’t allowed to receive pages during active calls, the
page displays as a held page. To listen to the page, scroll to the page
and press the Accept soft key.
If the page is a Priority or Emergency page, the page immediately plays.
You’ll hear both the original call and the page. To hear just the page, hold
or end the call.

Adjusting the Volume of Pages
You can adjust the volume of pages while they play. During a page, press
or to adjust the page volume.

If you adjust the volume of a non-emergency page, your phone will use the
adjusted volume for subsequent non-emergency pages. However, only your
system administrator can change the volume of an Emergency page.

4 - 14


Muting Pages

While you send a page, you can press to mute your audio so that the
people receiving your page won’t hear anything. This behavior is similar to a
phone call.

Updating the Default Paging Group
If you press and hold the Paging soft key, your page will automatically go to
the default paging group, Paging Group 1. If you want, you can change the
default paging group.

To update the default Paging Group:

Paging/PTT Configuration > Group Paging.
2. From the Group Paging Configuration screen, select Default Group, and
then enter the number of the new default paging group. The default
paging group is 1.

Updating Paging Group Subscriptions
By default, you’re subscribed to Paging Groups 1, 24, and 25. This means that
you can send pages to and receive pages sent to these groups. You can change
which groups you are subscribed to. However, you can’t disable your
subscriptions to Paging Groups 24 and 25.

To update your Paging Group subscriptions:

2. From the Group Paging Configuration screen, select
Group Subscriptions.
3. From the Group Subscriptions screen, select the group(s) you want to
subscribe to, and then select Yes.
4. Press to save your changes.

4 - 15


Allowing Pages to Play During Active Calls
The Accept While Busy option allows pages to come in as active calls (if
enabled) or held calls (if disabled).
If enabled, a page will interrupt telephone calls and you’ll be able to hear the
audio of both the telephone call and the page. The party on the other end of the
telephone call cannot hear the page unless that party has also enabled
Accept While Busy.
If disabled, pages are placed on hold during an active call. To hear the page,
scroll to the page, and then press the Accept soft key.

To allow or disallow pages to play during an active call:

2. From the Group Paging Configuration screen, scroll to
Accept While Busy, and then enable or disable the setting.
The default setting is Disabled. When enabled, your phone will accept
and play pages while you’re in an active call. When disabled, your phone
won’t play pages while you’re in a call, but will hold them instead.

Accessing Personal Phone Settings with User Profiles
If your system administrator has set up the User Login feature, you can view
your personal phone settings from any phone in the organization. This means
you can access your contact directory and speed dials, as well as other phone
settings, even as you temporarily change work areas.
If you change any settings while you’re logged in to a phone, the settings are
saved and displayed the next time you log in to a phone. When you log out,
your personal phone settings no longer display.
You can log in to a phone by entering your user ID and password. Default
passwords are preset at the factory to the numerals 123.

Note If a phone is in the logged out state and requires a user login, you can place
emergency calls to standard emergency numbers (such as 911) and other
pre-configured phone numbers. These numbers are configured by your
administrator. For information on how to place authorized calls, see Placing Calls
from Phones that are in the Logged Out State on page 4-18.

4 - 16


If the User Login feature is set up on your company’s phones, you’ll need to
know how to:

• Log in to a phone to access your personal phone settings.

• Log out of a phone after you finish using it.

• Place a call to an authorized number from a phone that is in the logged out
state and requires a user login.

• Change your login password.

Logging In and Out of a Phone
Depending if the User Login feature is enabled and required, you may or may
not have to log in to the phone to use it. However, if you want to see your
personal phone settings from the phone, you’ll have to log in. If you don’t
log in, you’ll see the phone’s default phone profile.
While logged in, you’ll have full access to your personal phone settings and
your contact directory. After you log out of the phone, you’ll no longer be able
to view this information on the phone.
After you use a phone, be certain to log out of the phone to prevent access to
your personal settings.

To log in to a phone:
1 If the User Login screen is in view, go to step 2. If the User Login screen
isn’t in view, do one of the following:
— Press the Log in soft key.
or
— Press , and then select Features > User Login > Log in.
2. From the User Login screen, enter your user ID and password, and then
press the Log in soft key.
If you don’t know what your user ID and password are, ask your
administrator. Default passwords are preset at the factory to the numerals
123. However, your administrator may have changed this for security
reasons.
If your login credentials are accepted, the phone updates to display your
personal phone profile, and the idle screen is displayed.
If your credentials are not accepted, the message User login failed is
displayed, and the User Login screen displays again. If you need to
confirm your credentials, ask your system administrator.

4 - 17


To log out of a phone:
1. From the idle screen, do one of the following:
— Press the Log out soft key.
or
— Press , and then select Features > User Login > Log out.
2. To confirm, press the Yes soft key.
Your personal profile is no longer accessible, and the phone displays
either the User Login screen for the next user login, or the default phone
profile for anonymous users.

Placing Calls from Phones that are in the Logged Out State
If a phone doesn’t require a user login, you can use the phone to place calls to
any number, even though the phone may be in the logged out state. If a phone
requires a user login, you can place calls to authorized numbers when the
phone is in the logged out state. These numbers are set up by your
administrator. You won’t be able to call any other numbers until you log in to
the phone.

To place a call to an authorized number from a phone in the logged out state:
1. Press the New Call soft key.
2. From the Place an Authorized Call screen, select the number you want to
call, and then press the Dial soft key.

Changing Your Login Password
You can change your password from any phone that you’re logged in to.

Note By default, login passwords are factory preset to the numerals 123. Your
administrator can change this default password if needed. Polycom recommends
that you change your password when you first log in to a phone. Your user ID is
managed only by your administrator, meaning you cannot change it yourself.

To change your login password:
1. Log in to any phone on your network.

2. From the idle screen, press , and then select Features >
User Login > Change User Login Password.
3. From the Change User Login Password screen, enter your old password,
enter a new password and confirm it, and then press the Enter soft key.
Your password is changed. The next time you log in to a phone, you’ll need to
enter this password.

4 - 18


Locking the Phone
Lock your phone to do the following:

• Prevent unauthorized outgoing calls.

• Allow only authorized people to answer calls.

• Prevent people from viewing or modifying phone information, such as
your directory or call lists.
When your phone is locked:

• You can only make an outgoing call to a number from a list of authorized
numbers.

• You must enter a password to answer incoming calls.

• All keys and screen items are disabled, except those that allow you to
unlock the phone or make an authorized call.

• The messages The phone is locked and Authorized calls only scroll on the
status bar. Messages that displayed before the phone was locked don’t
display.
You can unlock the phone by entering your user password. If your phone
restarts for any reason while it’s locked, it will be locked when the phone
restarts unless your phone is configured to start up unlocked.

About Your User Password
You are assigned a user password so you can answer calls from your locked
phone and unlock the phone. By default, your user password is 123. You can
change your user password at any time.

To change your user password:
1. From the idle screen, press , and then select Settings > Advanced.
2. From the Password screen, enter your user password, and then press the
Enter soft key.
3. From the Advanced screen, select Change User Password.
4. From the Change User Password screen, enter your password
information, and press the Enter soft key.

4 - 19


Locking and Unlocking Your Phone
You can choose how you want your phone to handle incoming calls when it is
locked. If you set up your phone to allow incoming calls when it is locked (the
default setting), incoming calls will ring on your phone, and you can answer
calls by entering your user password. If you set up your phone to ignore
incoming calls, Do Not Disturb will be applied to all lines on your phone, and
your phone won’t ring.

To lock your phone:
1. On the idle screen, press , and then select Settings > Basic >
Lock Phone.
2. From the Lock Phone screen, select how you want incoming calls handled
when your phone is locked.
— Allow ringing when locked—Select this option if you want your
phone to ring when you have an incoming call. If you choose this
option, you can answer a call by entering your password.
— DND when locked—Select this option if you don’t want your phone
to ring. You won’t have the option to answer incoming calls. All
incoming calls will go to your voicemail system (if enabled) and
display in your Missed Calls list. Note that enabling this option on
shared lines disables ringing only. You will still see a visual
notification of the call and have the option to answer it.
The default setting is Allow ringing when locked.
3. Press the Lock soft key.
Your phone is locked.

Note Your phone may be set up so that you can quickly lock it by pressing the Lock soft
key from the idle screen. If you do this, however, you can’t choose how to handle
incoming calls. Your phone will use the default setting—Allow ringing when
locked—or the last setting you selected.

To unlock your phone:
1. Press the Unlock soft key.
2. Enter your user password, and then press the Enter soft key.
The phone unlocks.

4 - 20


Calling and Answering from a Locked Phone
From a locked phone, anyone can dial the standard emergency number, such
as 911, and other authorized numbers that an administrator can set up. You
can’t call any other numbers from a locked phone. If you set up your phone so
you can answer incoming calls when your phone is locked, you can answer
calls by entering your user password.

To call an authorized number from a locked phone:
— Press the New Call soft key. From the list of available authorized
numbers, select the number you want to call, and then press the
Dial soft key.
or
— Enter an authorized number, and then place the call.
The call is placed.

To answer a call on a locked phone:
1. Press the Answer soft key.
2. Enter your user password, and then press the Enter soft key.
The call connects.

4 - 21


4 - 22

5
Troubleshooting Your Phone

This chapter contains general troubleshooting information to help you solve
any problems you might encounter when you use the SoundStation IP 6000
conference phone. The tables in this chapter list possible trouble symptoms,
the likely causes of these problems, and recommended corrective actions to
take. Problems are grouped as follows:

• Installation Configuration on page 5-2

• Power and Startup on page 5-2

• Controls on page 5-3

• Access to Screens and Systems on page 5-4

• Calling on page 5-5

• Displays on page 5-6

• Audio on page 5-6

• Overall Functioning on page 5-7
To obtain more detailed troubleshooting information, you can access certain
menus on your phone that test your phone hardware. For more information,
see Testing Phone Hardware on page 5-7.
If your phone is unable to perform certain tasks, a warning icon, , will
display in the status bar. You can view details about phone issues from the
Warnings screen. For more information, see Investigating Phone Warnings on
page 5-7.

5-1


Installation Configuration
Symptom Problem Corrective Action

The display shows: The phone installation Verify that you have installed the phone
General configuration error configuration is not supported. and any components correctly:
Unsupported configuration • See Setting Up the Phone on page
Undo last configuration change 1-2.
• Check that no more than two
microphones are installed.
• Contact your system administrator.

Power and Startup

The display shows Network Link The network cable is not properly Verify that the network cable is properly
is Down. connected. connected:
• Check the cable termination at the
switch or hub (furthest end of the
cable from the phone).
• Check that the switch or hub is
operational (flashing link/status
lights).
• Check if the LAN port is active or
inactive. Press , and then select
Status > Network > Ethernet. From
the Ethernet screen, scroll to
LAN port and verify that it is Active.
• To attempt re-registration with the call
server, reboot the phone. For more
information, see your system
administrator.
• Contact your system administrator.

5-2


Controls

The dial pad does not work. The dial pad on the phone does Try the following:
not respond. • Check for a response from other
feature keys or from the dial pad.
• Place a call to the phone from a known
working telephone. Check for display
updates.
• Check if the LAN port is active or
inactive. Press , and then select
Status > Network > Ethernet. From
the Ethernet screen, scroll to
LAN port and verify that it is Active.
• Check the termination at the switch or
hub end of the network LAN cable.
Ensure that the switch/hub port is
operational (if it is not accessible,
contact your system administrator).
Note: Contact your system administrator
before you restart your phone. Your
system administrator may want to
troubleshoot the phone in more detail
before restarting the phone and losing
current status information.

5-3


Access to Screens and Systems

There is no response when you The phone is not in an active Try the following:
press a feature key. state. • Press the keys more slowly.
• Call the phone to confirm that inbound
call display and ringing is normal. If
successful, try to press feature keys
within the call to access the Directory
or Buddy Status screens, for example.
• To confirm the line is actively
registered to the call server, press
, and then select Status >
Lines > Line Information. From the
Line Information screen, verify that
your phone line is registered.

• To attempt re-registration with the call
server, reboot the phone. For more
information, see your system
administrator.

The display shows Network Link The network cable is not properly See Power and Startup on page 5-2.
is Down. connected.

5-4


Calling

There is no dial tone. Power is not correctly applied to Verify that power is correctly applied to the
the phone. phone:
• Check that the display is illuminated.
• Ensure the network cable is inserted
properly on the underside of the
phone. (Try unplugging and
re-inserting the cable.)

There is no audible ring tone. Ringer volume is low, or the Verify ringer volume and Ring Type:
Ring Type is set to Silent Ring. • To adjust the ringer volume, press
either of the volume keys when the
phone is in the idle state.
• Check that the Ring Type is not set to
Silent Ring. (See Updating the Ring
Tone on page 2-6.)

Outbound or inbound calling is Place a call to the phone under
unsuccessful. investigation. Check that the display
indicates incoming call information.

A “hollow” phone icon displays at The phone is not registered to a Ask your system administrator to register
the top of the screen. server. the phone to a server.

5-5


Displays

There is no display. Power is not correctly applied to Verify that power is correctly applied to the
The display is incorrect. the phone. phone:
The display has bad contrast. • Check that the display is illuminated.
• Ensure the network cable is inserted
properly on the underside of the
phone. (Try unplugging and
re-inserting the cable.)
• If your phone uses Power over
Ethernet (PoE), have your system
administrator check that the switch is
supplying power to the phone.

The contrast needs adjustment. Adjust the screen contrast. (See Updating
the Display Contrast on page 2-5.)

The display is flickering. Certain types of older fluorescent Try the following:
lighting cause the display to • Move the phone away from the lights.
appear to flicker.
• Replace the lights.

Audio

The speaker has no audible Speaker volume is low. Adjust the speaker volume. During a call,
sound. press the volume keys to adjust the
volume.

5-6


Overall Functioning

The phone is malfunctioning. The phone may need to be Restart the phone:
restarted. Note: If your phone malfunctions, you may
be able to restore normal operation
without restarting it. Before you restart
your phone, contact your system
administrator.
1. Press , and then select
Settings > Basic > Restart Phone.
2. To confirm the restart, press the Yes
soft key.
The restart process begins. The process
ends when the idle screen displays.

Testing Phone Hardware
Your system administrator may ask you to access a diagnostics menu on your
phone to test your phone hardware. From the diagnostics menu, you can test
your phone’s microphones, keypad mappings, display, and LEDs. See your
system administrator for instructions on how to perform these tests.

To access the diagnostics menus:

>> Press , and then select Status > Diagnostics > Test Hardware >
Audio Diagnostics, Keypad Diagnostics, Display Diagnostics, or
LED Diagnostics.

Investigating Phone Warnings
If your phone is unable to perform certain tasks, a warning icon, , will
display in the status bar. The warning icon lets you know that your phone has
one or more issues that you should know about. You can view information
about phone issues from the Warnings screen.

To view a detailed list of phone issues:
>> Press , and then select Status > Diagnostics > Warnings.
The Warnings screen displays and lists any phone issues. To view details,
scroll to a warning and press the Details soft key.

5-7


After you view the phone warnings, you can press the Clear Icon soft key to
remove the icon from the status bar. The warning will still display in the
Warnings list until the phone issue is fixed.
Each time your phone has a warning that you haven’t viewed, the
Warning icon displays.

5-8

Safety Notices

Service Agreements

Please contact your Polycom Authorized Reseller for information about service agreements applicable to your
product.

Governing Law

This Limited Warranty and Limitation of Liability shall be governed by the laws of the State of California, U.S.A., and
by the laws of the United States, excluding their conflicts of laws principles. The United Nations Convention on
Contracts for the International Sale of Goods is hereby excluded in its entirety from application to this Limited
Warranty and Limitation of Liability.
All rights reserved under International and Pan-American Copyright Conventions. No part of the contents of this
manual may be copied, reproduced, or transmitted in any form or by any means, or translated into another language
or format, in whole or part, without written consent from Polycom, Inc. Do not remove (or allow anybody else to
remove) any product identification, copyright or other notices.

Limitations of Liability

LIMITATION OF LIABILITY. TO THE FULL EXTENT ALLOWED BY LAW, POLYCOM EXCLUDES FOR ITSELF
AND ITS SUPPLIERS ANY LIABILITY, WHETHER BASED IN CONTRACT OR TORT (INCLUDING
NEGLIGENCE), FOR INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES OF
ANY KIND, OR FOR LOSS OF REVENUE OR PROFITS, LOSS OF BUSINESS, LOSS OF INFORMATION OR
DATA, OR OTHER FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE,
INSTALLATION, MAINTENANCE, USE, PERFORMANCE, FAILURE, OR INTERRUPTION OF ITS PRODUCTS,
EVEN IF POLYCOM OR ITS AUTHORIZED RESELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES, AND LIMITS ITS LIABILITY TO REPAIR, REPLACEMENT, OR REFUND OF THE PURCHASE
PRICE PAID, AT POLYCOM’S OPTION. THIS DISCLAIMER OF LIABILITY FOR DAMAGES WILL NOT BE
AFFECTED IF ANY REMEDY PROVIDED HEREIN SHALL FAIL OF ITS ESSENTIAL PURPOSE.

Safety Notices - 1


Polycom Limited Warranty and Limitation Liability

LIMITED WARRANTY. Polycom warrants to the end user (“Customer”) that this product is expected to be free from
defects in workmanship and materials, under normal use and service, for one year from the date of purchase from
Polycom or its authorized reseller.
Polycom’s sole obligation under this express warranty is at Polycom’s option and expense, to repair the defective
product or part, deliver to Customer an equivalent product or part to replace the defective item, or if neither of the
two foregoing options are reasonably available, Polycom may, on its sole discretion, refund to Customer the
purchase price paid for the defective product. All products that are replaced will become the property of Polycom.
Replacement products or parts may be new or reconditioned.
Polycom is expected to warrant any replaced or repaired product or part for ninety (90) days from shipment, or the
remainder of the initial warranty period, whichever is longer. Products returned to Polycom must be sent prepaid
and packaged appropriately for safe shipment, and it is recommended that they be insured or sent by a method that
provides for tracking of the package. Responsibility for loss or damage does not transfer to Polycom until the
returned item is received by Polycom. The repaired or replaced item will be shipped to Customer, at Polycom’s
expense, not later than thirty (30) days after Polycom receives the defective product, and Polycom will retain risk of
loss or damage until the item is delivered to Customer.

Exclusions

Polycom will not be liable under this limited warranty if its testing and examination disclose that the alleged defect or
malfunction in the product does not exist or results from:
• Failure to follow Polycom’s installation, operation, or maintenance instructions.
• Unauthorized product modification or alteration.
• Unauthorized use of common carrier communication services accessed through the product.
• Abuse, misuse, negligent acts or omissions of Customer and persons under Customer’s control; or
• Acts of third parties, acts of God, accident, fire, lightening, power surges or outages, or other hazards.

Warranty Exclusive

IF A POLYCOM PRODUCT DOES NOT OPERATE AS WARRANTED ABOVE, CUSTOMER’S SOLE REMEDY
FOR BREACH OF THAT WARRANTY SHALL BE REPAIR, REPLACEMENT, OR REFUND OF THE PURCHASE
PRICE PAID, AT POLYCOM’S OPTION. TO THE FULL EXTENT ALLOWED BY LAW, THE FOREGOING
WARRANTIES AND REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES, TERMS,
OR CONDITIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR
OTHERWISE, INCLUDING WARRANTIES, TERMS, OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR
A PARTICULAR PURPOSE, SATISFACTORY QUALITY, CORRESPONDENCE WITH DESCRIPTION, AND
NON-INFRINGEMENT, ALL OF WHICH ARE EXPRESSLY DISCLAIMED. POLYCOM NEITHER ASSUMES NOR
AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE
SALE, INSTALLATION, MAINTENANCE OR USE OF ITS PRODUCTS.

Safety Notices - 2

Safety Notices

Safety, Compliance, and Disposal Information

Part 15 FCC Rules
This device is compliant with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. This device must accept any interferences received, including interference that may cause undesired operation.
Class B Digital Device or Peripheral
Note: This equipment is tested and complies with the limits for a Class B digital device, pursuant to Part 15 of the
FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used
in accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment off and on, the user
is encouraged to try to correct the interference by one or more of the following measures:
1. Reorient or relocate the receiving antenna.
2. Increase the separation between the equipment and receiver.
3. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
4. Consult the dealer or an experienced radio/TV technician for help.
Modifications
In accordance with Part 15 of the FCC Rules, the user is cautioned that any changes or modifications not expressly
approved by Polycom, Inc. could void the user’s authority to operate the equipment. This equipment may not be
used on a coin service or party line.
Installation Instructions
Installation must be performed in accordance with all relevant national wiring rules.
L’Installation doit être exécutée conformément à tous les règlements nationaux applicable au filage électrique.
When using Power over Ethernet (PoE), the equipment is to be connected only to PoE networks without
connections to the outside plant.
Plugs Acts as Disconnect Device
The socket outlet to which this apparatus is connected must be installed near the equipment and must always be
readily accessible.
La prise électrique à laquelle l’appareil est branché doit être installée près de l’équipement et doit toujours être
facilement accessible.
Industry Canada (IC)
This Class [B] digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe [B] est conforme à la norme NMB-003 du Canada.
CE and VCCI Mark
This SoundStation IP 6000 phone is marked with the CE mark. This mark indicates compliance with EC Directives
1999/5/EC. A full copy of the Declaration of Conformity can be obtained from Polycom Ltd., 270 Bath Road, Slough,
Berkshire, SL1 4DX, UK.

Safety Notices - 3


Safety, Compliance, and Disposal Information (continued)

CE Mark R & TTE Directive (EU only)
Polycom (UK) Ltd tímto prohlašuje, že tento SoundStation IP 6000 je ve shode se základními požadavky a dalšími
príslušnými ustanoveními smernice 1999/5/ES.
Undertegnede Polycom (UK) Ltd erklærer herved, at følgende udstyr SoundStation IP 6000 overholder de
væsentlige krav og øvrige relevante krav i direktiv 1999/5/EF.
Hiermit erklärt Polycom (UK) Ltd, dass sich das Gerät SoundStation IP 6000 in Übereinstimmung mit den
grundlegenden Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG befindet.
Käesolevaga kinnitab Polycom (UK) Ltd seadme SoundStation IP 6000 vastavust direktiivi 1999/5/EÜ põhinõuetele
ja nimetatud direktiivist tulenevatele teistele asjakohastele sätetele.
Hereby, Polycom (UK) Ltd. declares that this SoundStation IP 6000 is in compliance with the essential requirements
and other relevant provisions of Directive 1999/5/EC.
Por medio de la presente Polycom (UK) Ltd declara que el SoundStation IP 6000 cumple con los requisitos
esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.
ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Polycom (UK) Ltd ΔΗΛΩΝΕΙ ΟΤΙ SoundStation IP 6000 ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ
ΟΥΣΙΩΔΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ ΔΙΑΤΑΞΕΙΣ ΤΗΣ ΟΔΗΓΙΑΣ 1999/5/ΕΚ.
Par la présente Polycom (UK) Ltd déclare que l’appareil SoundStation IP 6000 est conforme aux exigences
essentielles et aux autres dispositions pertinentes de la directive 1999/5/CE.
Con la presente Polycom (UK) Ltd dichiara che questo SoundStation IP 6000 è conforme ai requisiti essenziali ed
alle altre disposizioni pertinenti stabilite dalla direttiva 1999/5/CE.
Hér með lýsir Polycom (UK) Ltd yfir því að SoundStation IP 6000 er í samræmi við grunnkröfur og aðrar kröfur, sem
gerðar eru í tilskipun 1999/5/EC
Ar šo Polycom (UK) Ltd deklare, ka SoundStation IP 6000 atbilst Direktivas 1999/5/EK butiskajam prasibam un
citiem ar to saistitajiem noteikumiem.
Šiuo Polycom (UK) Ltd deklaruoja, kad šis SoundStation IP 6000 atitinka esminius reikalavimus ir kitas 1999/5/EB
Direktyvos nuostatas.
Hierbij verklaart Polycom (UK) Ltd dat het toestel SoundStation IP 6000 in overeenstemming is met de essentiële
eisen en de andere relevante bepalingen van richtlijn 1999/5/EG.
Hawnhekk, Polycom (UK) Ltd, jiddikjara li dan SoundStation IP 6000 jikkonforma mal-htigijiet essenzjali u ma
provvedimenti ohrajn relevanti li hemm fid-Dirrettiva 1999/5/EC.
Alulírott, Polycom (UK) Ltd nyilatkozom, hogy a SoundStation IP 6000 megfelel a vonatkozó alapvetõ
követelményeknek és az 1999/5/EC irányelv egyéb elõírásainak.
Polycom (UK) Ltd erklærer herved at utstyret SoundStation IP 6000 er i samsvar med de grunnleggende krav og
øvrige relevante krav i direktiv 1999/5/EF.
Niniejszym Polycom (UK) Ltd oswiadcza, ze SoundStation IP 6000 jest zgodne z zasadniczymi wymaganiami oraz
innymi stosownymi postanowieniami Dyrektywy 1999/5/WE
Polycom (UK) Ltd declara que este SoundStation IP 6000 está conforme com os requisitos essenciais e outras
disposições da Directiva 1999/5/CE.
Polycom (UK) Ltd týmto vyhlasuje, že SoundStation IP 6000 splna základné požiadavky a všetky príslušné
ustanovenia Smernice 1999/5/ES.
Polycom (UK) Ltd vakuuttaa täten että SoundStation IP 6000 tyyppinen laite on direktiivin 1999/5/EY oleellisten
vaatimusten ja sitä koskevien direktiivin muiden ehtojen mukainen.
Härmed intygar Polycom (UK) Ltd att denna SoundStation IP 6000 står I överensstämmelse med de väsentliga
egenskapskrav och övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.

Safety Notices - 4

Safety Notices

Safety, Compliance, and Disposal Information (continued)

WARNING Electrical Safety
To avoid electric shock, do not connect safety extra low voltage (SELV) circuits to teleconference station network
(TNV) circuits. LAN ports contain SELV circuit, and WAN ports contain TNV circuits. Some LAN and WAN ports
both use RJ-45 connectors. Use caution when connecting cables.
This product is rated 48Vdc, 0.375A. When used with the optional external power supply, the power supply shall be
a Listed power supply with a LPS output, rated 48V, min. 0.375A.
Russian Compliance
Ministry of Information Technologies & Communication of the Russian Federation—Declaration of Conformity.
-5119. Expiry 30 March 2014.
New Zealand Telepermit
Polycom SoundStation IP 6000 Handsfree VoIP Conference Telephone PTC 216/08/012
PTC General Warning
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item
complies with minimum conditions for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work
correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom’s network services.
Australia
Warning: This equipment will not operate when mains power fails.
Restriction of Hazardous Substances (RoHS)
All Polycom products comply with the requirements of the EU Directive Restriction of Hazardous Substances
(RoHS) 2002/95/EC. Statements of compliance can be obtained from TypeApproval@polycom.com.
Waste Electrical and Electronic Equipment (WEEE)
All Polycom products that fall within the scope of the EU Directive Waste Electrical and Electronic
Equipment (WEEE) 2002/96/EC carry the crossed wheelie bin symbol which advises customers not to
dispose of electronic products in the domestic waste stream but to recycle them safely as e-waste.
Polycom Take Back
In addition to any mandated take back requirement, Polycom offers free recycling of its branded products to
business users. Details can be found at
http://www.polycom.eu/documents/company/about_us/producer_responsibility_statement.pdf

Safety Notices - 5


Safety Notices - 6

End-User License Agreement for Polycom® Software

This End-User License Agreement (“Agreement”) is a legal agreement between you (either an individual
or a single entity) and Polycom, B.V for the Polycom Software Product licensed by Polycom B.V in Europe,
the Middle East, Africa, and Asia Pacific or Polycom, Inc., for the Polycom Software Product licensed by
Polycom, Inc. in the rest of the world (collectively, “Polycom”). The Software Product includes the
computer software included herewith and may include associated media, printed materials and online or
electronic documentation (“Software Product”). By clicking ‘I agree’ or by installing, copying, or otherwise
using the Software Product, you agree to be bound by the terms of this Agreement. If you do not agree to
the terms of this Agreement, do not install or use the Software Product, and return it to your place of
purchase for a full refund.
The Software Product is protected by copyright laws and international copyright treaties, as well as other
intellectual property laws and treaties. The Software Product is licensed (not sold) to you, and its use is
subject to the terms of this Agreement.

1. GRANT OF LICENSE.
Subject to the terms of this Agreement, Polycom grants to you a nonexclusive license to install and use the
Software Product included with the Polycom product that incorporates or uses the Software Product (the
“Product”). You may use the Software Product only in connection with the use of the Product. You are not
permitted to lease, rent, distribute or sublicense the Software Product or to use the Software Product in a
time-sharing arrangement or in any other unauthorized manner. Further, no license is granted to you in
the human readable code of the Software Product (source code). Except as provided below, this License
Agreement does not grant you any rights to patents, copyrights, trade secrets, trademarks, or any other
rights in respect to the Software Product.

2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.
2.1 Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse
engineer, decompile, or disassemble the Software Product, except and only to the extent that such activity
is expressly permitted by applicable law notwithstanding this limitation. The Software Product is licensed
as a single product. Its component parts may not be separated for use on more than one Product.

2.2 Backup. Except as expressly provided for under this Agreement, you may not copy the Software
Product, except, however, you may keep one copy of the Software Product and, if applicable, one copy of
any previous version for back-up purposes, only to be used in the event of failure of the original. All
copies of the Software Product must be marked with the proprietary notices provided on the original
Software Product. You may not reproduce the supporting documentation accompanying the Software
Product.

2.3 Modifications. You may not modify, translate, or create derivative works of the Software Product.

2.4 Proprietary Notices. You may not remove or obscure any proprietary notices on or in the Software
Product or the supporting documentation.

2.5 Software Transfer. You may permanently transfer all of your rights under this Agreement provided
you retain no copies, you transfer all of the Software Product (including all component parts, the media,
any printed materials, any upgrades, this Agreement, and, if applicable, the Certificate of Authenticity),
and any recipient agrees to the terms of this Agreement. If the Software Product is an upgrade, any
transfer must include all prior versions of the Software Product. However, if the Software Product is
marked “Not for Resale” or “NFR,” you may not resell it or otherwise transfer it for value.

2.6 Copyright. All title and copyrights in and to the Software Product (including, but not limited to, any
images, photographs, animations, video, audio, music, text, and “applets” incorporated into the Software
Product), the accompanying printed materials, and any copies of the Software Product are owned by
Polycom or its suppliers. The Software Product is protected by copyright laws and international treaty
provisions. Title, ownership rights, and intellectual property rights in the Software Product shall remain In
Polycom or its suppliers. Title and related rights in the content accessed through the Software Product is
the property of such content owner and may be protected by applicable law. This Agreement gives you no
rights in such content.

2.7 Confidentiality. The Software Product contains valuable proprietary information and trade secrets
of Polycom and its suppliers and you shall protect the confidentiality of, and avoid disclosure and
unauthorized use of, the Software Product.

2.8 Dual-Media Software. You may receive the Software Product in more than one medium.
Regardless of the type or size of medium you receive, you may use only one medium that is appropriate
for your single Product. You may not use or install the other medium on another Product.

2.9 Reservation. Polycom reserves all rights in the Software Product not expressly granted to you in this
Agreement.

3. SUPPORT SERVICES.
Polycom may provide you with support services related to the Software Product (“Support Services”). Use
of Support Services is governed by the Polycom policies and programs described in the
Polycom-provided materials. Any supplemental software code provided to you as part of the Support
Services is considered part of the Software Product and is subject to the terms and conditions of this
Agreement. With respect to technical information you provide to Polycom as part of the Support Services,
Polycom may use such information for its business purposes, including for product support and
development. Polycom will not utilize such technical information in a form that personally identifies you.

4. TERMINATION.
Without prejudice to any other rights, Polycom may terminate this Agreement if you fail to comply with
any of the terms and conditions of this Agreement. In such event, you must destroy all copies of the
Software Product and all of its component parts. You may terminate this Agreement at any time by
destroying the Software Product and all of its component parts.

5. UPGRADES.
If the Software Product is labeled as an upgrade, you must be properly licensed to use the software
identified by Polycom as being eligible for the upgrade in order to use the Software Product. A Software
Product labeled as an upgrade replaces and/or supplements the software that formed the basis for your
eligibility for the upgrade. You may use the resulting upgraded Software Product only in accordance with
the terms of this Agreement. If the Software Product is an upgrade of a component of package of software
programs that you licensed as a single product, the Software Product may be used and transferred only as
part of that single Software Product package and may not be separated for use on more than one Product.

6. WARRANTY AND WARRANTY EXCLUSIONS.
6.1 Limited Warranty. Polycom warrants that (a) the Software Product will perform substantially in
accordance with the accompanying documentation for a period of ninety (90) from the date of receipt by
you, and (b) any Support Services provided by Polycom shall be substantially as described in applicable
written materials provided to you by Polycom, and Polycom support engineers will make commercially
reasonable efforts to solve any problem issues. Polycom does not warrant that your use of the Software
Product will be uninterrupted or error free, or that all defects in the Software Product will be corrected.
Polycom’s sole obligation under this express warranty shall be, at Polycom’s option and expense, to

refund the purchase price paid by you for any defective software product which is returned to Polycom
with a copy of your receipt, or to replace any defective media with software which substantially conforms
to applicable Polycom published specifications. Any replacement Software Product will be warranted for
the remainder of the original warranty period or thirty (30) days, whichever is longer.

6.2 Warranties Exclusive. If this Software Product does not operate as warranted above, your sole
remedy for breach of that warranty shall be repair, replacement, or refund of the purchase price paid, at
Polycom’s option. TO THE FULL EXTENT ALLOWED BY LAW, THE FOREGOING WARRANTIES AND
REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF All OTHER WARRANTIES, TERMS OR
CONDITIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY
OR OTHERWISE, INCLUDING WARRANTIES, TERMS OR CONDITIONS OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, CORRESPONDENCE WITH
DESCRIPTION, AND NON-INFRINGEMENT, ALL OF WHICH ARE EXPRESSLY DISCLAIMED.
POLYCOM NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY
OTHER LIABILITY IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, OR USE
OF THIS SOFTWARE PRODUCT.
POLYCOM SHALL NOT BE LIABLE UNDER THIS WARRANTY IF ITS TESTING AND EXAMINATION
DISCLOSE THAT THE ALLEGED DEFECT OR MALFUNCTION IN THE SOFTWARE PRODUCT DOES
NOT EXIST OR WAS CAUSED BY YOUR OR ANY THIRD PERSON’S MISUSE, NEGLECT, IMPROPER
INSTALLATION OR TESTING, UNAUTHORIZED ATTEMPTS TO MODIFY THE PRODUCT, OR ANY
OTHER CAUSE BEYOND THE RANGE OF THE INTENDED USE, OR BY ACCIDENT, FIRE,
LIGHTNING, POWER CUTS OR OUTAGES, OTHER HAZARDS, OR ACTS OF GOD.

7. LIMITATION OF LIABILITY.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL POLYCOM
OR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL
DAMAGES WHATSOEVER (INCLUDING. WITHOUT LIMITATION, DAMAGES FOR LOSS OF
BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR ANY
OTHER PECUNIARY LOSS) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
PRODUCT OR THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES, EVEN IF
POLYCOM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN ANY CASE,
POLYCOM’S ENTIRE LIABILITY SHALL BE LIMITED TO THE GREATER OF THE AMOUNT
ACTUALLY PAID BY YOU FOR THE SOFTWARE PRODUCT OR U.S. $5.00; PROVIDED, HOWEVER, IF
YOU HAVE ENTERED INTO A POLYCOM SUPPORT SERVICES AGREEEMNT, POLYCOM’S ENTIRE
LIABILITY REGARDING SUPPORT SERVICES SHALL BE GOVERNED BY THE TERMS OF THAT
AGREEMENT.

8. DISCLAIMER.
Some countries, states, or provinces do not allow the exclusion or limitation of implied warranties or the
limitation of incidental or consequential damages for certain products supplied to consumers, or the
limitation of liability for personal injury, so the above limitations and exclusions may be limited in their
application to you When the implied warranties are not allowed to be excluded in their entirety, they will
be limited to the duration of the applicable written warranty. This warranty gives you specific legal rights
which may vary defending on local law.

9. EXPORT CONTROLS.
The Software Product may not be downloaded or otherwise exported or re-exported (i) into (or to a
national or resident of) Cuba, North Korea, Iran, Syria, Sudan, or any other country to which the U.S. has
embargoed goods; or (ii) to anyone on the U.S Treasury Department’s List of Specially Designated
Nationals or the U.S. Commerce Department’s Table of Denial Orders. By downloading or using this
Software Product, you are agreeing to the foregoing and you are representing and warranting that you are

not located in, under the control of, or a national or resident of any such country or on any such list. If you
obtained this Software Product outside of the United States, you are also agreeing that you will not export
or re-export it in violation of the laws of the country in which it was obtained.

10. MISCELLANEOUS.
10.1 Governing Law. This Agreement shall be governed by the laws of the State of California, as such
laws are applied to agreements entered into and to be performed entirely within California between
California residents, and by the laws of the United States. The United Nations Convention on Contracts for
the International Sale of Goods (1980) is hereby excluded in its entirety from application to this
Agreement.

10.2 General. This Agreement represents the complete agreement concerning this license and may
amended only by a writing executed by both parties. If any provision of this Agreement is held to be
unenforceable, such provision shall be reformed only to the extent necessary to make it enforceable.

10.3 Contact. If you have any questions concerning this Agreement, or if you desire to contact Polycom
for any reason, please contact the Polycom office serving your country.

10.4 U.S. Government Restricted Rights. The software and documentation provided by Polycom
pursuant to this Agreement are “Commercial Items,” as the term is defined at 48 C.F.R. §2.101, consisting
of “Commercial Computer Software” and “Commercial Computer Software Documentation,” as such
terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.R. §12.212
or 48 C.F.R. §§227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and
Commercial Computer Software Documentation are licensed to United States Government end users (1)
only as Commercial Items and (2) with only those rights as are granted to all other users pursuant to the
terms of this Agreement.

www.polycom.com
Corporate Headquarters: 4750 Willow Road, Pleasanton, CA 94588,
USA
Phone: 925.924.6000
Israel Office: 94 Derech Em Hamoshavot P.O.B. 3654,
Petach-Tikva 49130, Israel
Phone: +972 3 925 1444
Fax: +972 3 921 1571
Netherlands Office: Tarnspolis Park, Siriusdreef 41, 2132 Wt
Hoofddorp Netherlands
Phone: 31-0-230-2600

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