![• A file is a collection of related
data stored as a unit with a
single name.
• A folder is little more than a
container in which you can
store files.
Definitions
FILE AND DIRECTORY MANAGEMENT
NOTE: You can create a new folder from
right click menu by selecting new folder
item.
File Examples[1]
Folder Examples[1]](https://image.slidesharecdn.com/week4-190930134623/85/IS100-Week-4-3-320.jpg)
![Parts of a Folder Window
FILE AND DIRECTORY MANAGEMENT
• When you open a folder or
library, you see it in a window.
• The various parts of this
window help you work with
files, folders, and libraries more
easily.
1. View and access to other
folders and libraries.
2. Navigate to other folders that
you have already opened
without closing the current
window .
3. Change the appearance of
your files and folders, copying
files to a CD, or starting a slide
show of digital pictures. Part of a Window[1]](https://image.slidesharecdn.com/week4-190930134623/85/IS100-Week-4-10-320.jpg)
![Parts of a Folder Window
FILE AND DIRECTORY MANAGEMENT
4. Navigate to a different folder
or library without closing the
current window.
5. Customize the current library.
6. Use the column headings to
change how the files in the
file list are organized.
7. List contents of the current
folder.
8. Search for a file or subfolder
stored in the current folder.
9. Display properties of the
selected file.
Part of a Window[1]](https://image.slidesharecdn.com/week4-190930134623/85/IS100-Week-4-11-320.jpg)
![Parts of a Folder Window (Windows 10)
FILE AND DIRECTORY MANAGEMENT
• Folders have also slightly
changed in Windows 10.
• The only significant change is
the inclusion of ribbons instead
of toolbars in the window.
• The size of the icons can be
adjusted from the bottom right
section.
Part of a Window[1]
Ribbon
Set icon
size](https://image.slidesharecdn.com/week4-190930134623/85/IS100-Week-4-12-320.jpg)
IS100 Week 4
- 2. FILE AND DIRECTORY MANAGEMENT In this chapter you will learn the following topics: • What are files, folders, path and directory? • Basic file operations: • Open, Save, Create, Delete, View, Sort, Print, Search, • Transfer, Copy, Move • Download, upload files and arranging file permissions • File types and file compression • File hosting, user accounts, managing shortcuts Objectives
- 3. • A file is a collection of related data stored as a unit with a single name. • A folder is little more than a container in which you can store files. Definitions FILE AND DIRECTORY MANAGEMENT NOTE: You can create a new folder from right click menu by selecting new folder item. File Examples[1] Folder Examples[1]
- 4. • A file is made up of two parts: Name of the file and extension. The following naming conventions may be used for files: • Tutorial.txt • Presentation.ppt • word.doc Definitions FILE AND DIRECTORY MANAGEMENT NOTE: File extensions provide you a hint about the programs that you can use to open or edit the file.
- 5. • Common files types are as follows: • Image files: jpeg, png, gif • Text Files: txt, rtf, htm, html • Video files: avi, mpeg • Music files: wma, mp3 • Documents: doc, docx, xls, xlsx, pdf • Executable files: exe File Types FILE AND DIRECTORY MANAGEMENT NOTE: you can open or create 1- pdf files with adobe acrobat reader 2- image files with Paint 3- text files with word pad, internet explorer 4- music files with windows media player
- 6. • Directory: A directory or folder is a location on a disk used for storing information about files. • If you look at a complete file name you see, for example, C:Program FilesProgramsIS100.EXE. The root directory is the "C:" part. "Program Files" is the next level. “Programs" is a subdirectory under "Program Files", and “IS100.EXE" is the actual file name. Definitions FILE AND DIRECTORY MANAGEMENT NOTE: C: is the main drive of the computer TASK: Go to C drive and click right key of your mouse, look at the properties of that drive.
- 7. • There are basically two types of files in windows: System files and Personal files. • System Files: Essential files of the operating system software, and you should not delete them. • Personal Files: Files which you create and manage as you like. File Types NOTE: Deleting a Windows system file can cause data loss and may require you to reinstall the Windows. FILE AND DIRECTORY MANAGEMENT
- 8. • You can use libraries to organize and access your files. • A library gathers files from different locations and displays their contents as a single collection. Organizing Files and Folders FILE AND DIRECTORY MANAGEMENT • Windows offers some default libraries for: • Most Used Programs • Documents • Pictures • Music Default Libraries in Windows
- 9. • In Windows, libraries are not included in the Start Menu by default. • Instead, you can access them by opening a folder. Organizing Files and Folders FILE AND DIRECTORY MANAGEMENT • Windows offers some default libraries for: • Quick Access • Desktop • Pictures • Downloads Default Libraries in Windows
- 10. Parts of a Folder Window FILE AND DIRECTORY MANAGEMENT • When you open a folder or library, you see it in a window. • The various parts of this window help you work with files, folders, and libraries more easily. 1. View and access to other folders and libraries. 2. Navigate to other folders that you have already opened without closing the current window . 3. Change the appearance of your files and folders, copying files to a CD, or starting a slide show of digital pictures. Part of a Window[1]
- 11. Parts of a Folder Window FILE AND DIRECTORY MANAGEMENT 4. Navigate to a different folder or library without closing the current window. 5. Customize the current library. 6. Use the column headings to change how the files in the file list are organized. 7. List contents of the current folder. 8. Search for a file or subfolder stored in the current folder. 9. Display properties of the selected file. Part of a Window[1]
- 12. Parts of a Folder Window (Windows 10) FILE AND DIRECTORY MANAGEMENT • Folders have also slightly changed in Windows 10. • The only significant change is the inclusion of ribbons instead of toolbars in the window. • The size of the icons can be adjusted from the bottom right section. Part of a Window[1] Ribbon Set icon size
- 13. • Open a File Double click Right click --> Open with • Double Click: The file will be opened with the default program that you create or edit it. • Open with: You can select the program to edit the file. Basic File Operations FILE AND DIRECTORY MANAGEMENT
- 14. • Save a File • Choose the drive • Choose the folder • Give a name to the file • Select the extension Basic File Operations If you have created a MS Word document, be sure the extension is .doc(x). If it's a webpage, the extension should be .htm or .html (it can also be .asp, .php, etc.) FILE AND DIRECTORY MANAGEMENT NOTE:
- 15. FILE AND DIRECTORY MANAGEMENT • Create a File • New files are commonly created by using a program. You can also create a file from the pop- up menu that appears when you right click to desktop. • For example, you can create a text document in a word processing program or a movie file in a video editing program. Basic File Operations NOTE: When you are ready to save your work, click “File” in the menu bar and then click “Save As”. In the dialog box that appears, type a file name that will help you find the file again in the future, and then click “Save”.
- 16. FILE AND DIRECTORY MANAGEMENT • Delete a File • When you no longer need a file, you can remove it from your computer's hard disk to save space. Basic File Operations NOTE: When you delete a file, it's temporarily stored in the Recycle Bin. Think of the Recycle Bin as a safety folder that allows you to recover files or folders that you deleted accidentally. NOTE: To delete a file select ‘Delete’ from the pop-up menu of item or press ‘Del’ button. To permanently delete a file without sending to Recyle Bin, use combinations of keys ‘Shift + Del’
- 17. • Copy and Move a File Basic File Operations NOTE: Moving a file means that you have one copy of a file that you remove from one location to another. Copying a file means that you make a second copy FILE AND DIRECTORY MANAGEMENT Dragging the File[1} To move a file • Drag and drop • Cut and paste
- 18. Basic File Operations FILE AND DIRECTORY MANAGEMENT • View Files • When you open a folder to view your files, you might prefer larger (or smaller) icons, or make an arrangement that lets you see different kinds of information about each file. • To make these kinds of changes, use the Views button in the toolbar. View Options
- 19. • Sort Files • Sorting is another option to view files in an organized way. • You can sort your files by: • Name • Type • Size • Modification date. • ( in ascending or descending order) Basic File Operations FILE AND DIRECTORY MANAGEMENT Sort Options
- 20. • Printing File 1. Right click the file 2. Click print Basic File Operations NOTE: You need to open a file to choose print options, or change printer settings. Otherwise, Windows will print the document by using your default printer. FILE AND DIRECTORY MANAGEMENT Printing with Right Click Menu
- 21. • Searching a File • To find a file, open the folder that contains the file • Click the Search box and start typing. • Files are displayed as search results if your search term matches with the file's name, tags, or other file properties. Basic File Operations NOTE The Search box is located at the top of every folder. FILE AND DIRECTORY MANAGEMENT Search Box
- 22. • You can restrict search results by typing operators as: • *.* searches all files • *.doc searches all word documents • “is100” searches exact terms (is100 in this example) • is* retrieve all document whose name starts with ‘is’ (e.g. is100.doc , is100_activity.doc) • is??? retrieve all document whose name starts with ‘is’ where ??? refer to any characters (e.g. is100.doc file can be retrieved from search) Basic File Operations FILE AND DIRECTORY MANAGEMENT
- 23. • Transferring File • Download: Download means to transfer (data or programs) from a server or host computer to one's own computer or device. • For example while you are downloading a movie or a music, the data is transferred from a server to your own computer. • Upload: Upload means to transfer data or programs from your computer to a central computer. It is exactly the opposite of a download process. • FTP is the most popular way to download/upload files. Basic File Operations FILE AND DIRECTORY MANAGEMENT
- 24. • Transferring File • FTP: FTP (File Transfer Protocol) is the simplest and most secure way to exchange files over the Internet. Whether you know it or not, you most likely use FTP all the time. An FTP address looks a lot like an HTTP (Hypertext Transfer protocol) address except it uses the prefix ftp:// instead of http://. 1. Example of a Website address: http://www.metu.edu.tr/ 2. Example of a FTP site address: ftp://ftp.metu.edu.tr/ Basic File Operations FILE AND DIRECTORY MANAGEMENT
- 25. • A file hosting service is an Internet hosting service specifically designed to host static content, typically large files that can not be stored in web pages. • They can be optimized for serving single or many user’s storage need. File Hosting NOTE: There are limits in terms of both the file size and the duration for the file that is kept in the hosting service. Your files will be deleted by the service if it is not downloaded for a certain time. FILE AND DIRECTORY MANAGEMENT
- 26. • Common file hosting services are; File Hosting Service Name File Size Limit File Life URL File Dropper 5GB 30 days http://www.filedropper.com Dropbox 2 GB Unlimited https://www.dropbox.com Google Drive 15 GB Unlimited https://www.google.com/drive/ One Drive 5 GB Unlimited https://onedrive.live.com/ FILE AND DIRECTORY MANAGEMENT
- 27. • You can choose whether a file is hidden or visible by changing its properties. • To set it as hidden simply right click on the file, choose properties and then choose hidden for the attributes. Hidden File FILE AND DIRECTORY MANAGEMENT File Properties
- 28. • Follow these steps to display hidden files and folders: 1. Start button-> Control Panel->Appearance and Personalization->Folder Options. 2. Click the View tab. 3. Under Advanced settings, click Show hidden files and folders, and then click OK. Hidden File FILE AND DIRECTORY MANAGEMENT
- 29. Shortcuts FILE AND DIRECTORY MANAGEMENT • Shortcuts are links to programs, documents, files, or Web sites that you can add to your desktop or Start menu. • If you create the shortcut for the file or the site, you would just need to click on the shortcut, instead of searching through folders or the Internet. NOTE: When you click the Start menu, every icon you see is a shortcut. The icons on your desktop are also shortcuts.
- 30. How to add a shortcut to your desktop • If you use your desktop frequently, you should consider adding shortcuts of your favorite files to your desktop. In order to do this: • Right-click the file you want to link to from your desktop • Click Send To, and then click Desktop. Shortcuts FILE AND DIRECTORY MANAGEMENT
- 31. 1. Open “Documents” folder and Create a excel file and named it as “Me-Shortcut.xlsx” 2. Create a Shortcut of “Me-Shortcut.xlsx” file to the DESKTOP 3. Click to the shortcut of “Me-Shortcut.xlsx” file on the desktop 4. What happened when you clicked on the shortcut? 5. CLOSE all files and folders by using task bar!!! 6. Open “Documents” folder again and DELETE the “Me- Shortcut.xlsx” file. 7. Go to DESKTOP and click to the shortcut of “Me-Shortcut.xlsx” 8. What happened? Try It Yourself FILE AND DIRECTORY MANAGEMENT
- 32. • Basically, file compression is a technique that reduces the size of a file. File Compression FILE AND DIRECTORY MANAGEMENT File Compression
- 33. • File Compression File compression is the process that provides to reduce the sizes of selected files and folders by compressing them. • File Compressor : A compressor is the program that does this compression. Gzip, WinRar, and WinZip are some of the examples for file compressors. • Archive : An archive is a single file that contains many separate files. These individual files can be extracted from the main archive by using a file archival program. File Compression FILE AND DIRECTORY MANAGEMENT
- 34. • File Archival Program : An archival program takes many separate files and archives them into one file. So that you can send it via email with a single attachment that includes all of the those files. • Compressed File : A file that has been compressed into a smaller size than it originally has. NOTE: To view compressed files, you need a compatible decompression program that can read these codes and convert the data back to its original form. If everything works correctly, the expanded file is identical to the original file before it was compressed. File Compression FILE AND DIRECTORY MANAGEMENT
- 35. • Why do we need to compress files? • For saving storage space (90% reduction in Word document, 60% in txt file) • For increasing transmission speeds • For sending more than 1 file via e-mail • For backing up data File Compression NOTE: WinZip, WinRar, Gzip and TAR are common archives and file compressors. FILE AND DIRECTORY MANAGEMENT
- 36. • Download the file • Compressed file • Name “week1.7z” • Right click • Extract Here • Extract week 1 • Unzipped version • No extension • Name “Week1” How to Unzip a File? FILE AND DIRECTORY MANAGEMENT
- 37. • User accounts enable you to share a computer with several people, but still have your own files and settings. Each person accesses his/her user account with a username and password. • There are three types of accounts: 1. Standard 2. Administrator 3. Guest User Accounts FILE AND DIRECTORY MANAGEMENT
- 38. • Each account type gives the user a different level of control over the computer. • The standard account is the account for everyday usage. • The administrator account provides complete control over the computer, and should only be used when necessary. • The guest account is generally for people who need temporary access to the computer. • Most modern file systems have methods of administering permissions or access rights to specific users or groups of users. • These systems control the ability of the users to view or make changes in the contents of the file system User Accounts FILE AND DIRECTORY MANAGEMENT
- 39. Permission level Description Full control Users can see the contents of a file or folder, change existing files and folders, create new files and folders, and run programs in a folder. Modify Users can change existing files and folders but cannot create new ones. Read & execute Users can see the contents of existing files and folders and can run programs in a folder. Read Users can see the contents of a folder and open files and folders. Write Users can create new files and folders and make changes to existing files and folders. Standard File and Folder Permissions FILE AND DIRECTORY MANAGEMENT
- 40. • Is Desktop a directory or NOT? Discuss with your friends. • What is PATH? Make a small argument with your friends. • What types of compression software programs are popular? • Why do we use compression software? Argue with your friends and your assistant. • Could a folder be added into a zipped file? Questions FILE AND DIRECTORY MANAGEMENT
- 41. 1. Microsoft Office Support, http://windows.microsoft.com/en-us/windows/working-with-files- folders#1TC=windows-7 Last visit: January, 2019 2. File Dropper, http://www.filedropper.com Last visit: January, 2019 3. Dropbox, https://www.dropbox.com Last visit: January, 2019 4. Google Drive, https://www.google.com/drive/ Last visit: January, 2019 5. One Drive, https://onedrive.live.com/ Last visit: January, 2019 References FILE AND DIRECTORY MANAGEMENT