![Teams allocation My@net
how?
1) Create in myaiesec the same teams that you have in your LC [each project, each
functional team, PM team, EB team]
2) Add in each team a team leader
3) Explain to team leader how to add members in a team
4) Use team email for communication by aiesec.net account
why?
To have team email for internal communication
To let members be able to create wiki/classified/file
To give members full access to exchange function
To ensure system will count correct number of Leaders in your LC
To ensure that members in system are real members who are working](https://image.slidesharecdn.com/italysuggestionsforimprovementscomareabasedonsonaq32010-101107110538-phpapp02/85/Italy-suggestions-for-improvements-com-area-based-on-sona-q3-2010-12-320.jpg)
Italy, suggestions for improvements com area based on sona q3, 2010
- 1. Communication Area Suggestions for improvements Based on AIESEC Italy SONA Q3, 2010 Evgenia Berestneva, MCVP IM
- 2. 2nd Claster to improve Milano Cattolica Alumni involvement Media Appearances Fan-page + Twitter Functional Wiki Members allocation in myaiesec Pavia Participation in Events Media Appearances Switch to @net email usage Members allocation in myaiesec Educational resources in myaiesec (functional wiki) Torino Participation in Events Members allocation in myaiesec + @net email usage Create internal com policy (! Crucial for big LCs) Functional wiki Technique in the office
- 3. 3rd Claster to improve Ancona Events participation Media appearances Alumni involvement Create Fan-page Functional Wiki Switch to @net mail usage Bari Events participation Media appearances Alumni involvement Members allocation in myaiesec Switch to @net mail usage Internet in the office Bolzano Events participation Media appearances Members allocation in myaiesec Social media development Catania Events participation Media appearances Alumni involvement WEB-PAGE counter Create Fan-page Functional Wiki Switch to @net mail usage Technique in the office Genova Events participation Media appearances WEB-PAGE counter Functional wiki Create Fan-page
- 4. 3rd Claster to improve Napoli Federico II Events participation Alumni involvement WEB-PAGE counter Social media development Members allocation in myaiesec Functional wiki Internal Communication Napoli Parthenope Events participation Media appearances WEB-PAGE promotion Create Fan-page Members allocation in myaiesec Functional wiki Palermo Events participation Media appearances Members allocation in myaiesec Switch to @net usage Functional Wiki Pisa Events participation Media appearances WEB-PAGE promotion Find LC office Members allocation in myaiesec Switch to @net mail usage Roma Sapienza Events participation Media appearances Alumni involvement WEB-PAGE promotion Members allocation in myaiesec Switch to @net usage Create internal com policy (!)
- 5. 3rd Claster to improve Roma Tre Events participation Media appearances Alumni involvement Members allocation in myaiesec Switch to @net usage Functional Wiki Create internal com policy (!) Trento Events participation Media appearances Alumni involvement Members allocation in myaiesec Switch to @net usage Trieste Events participation Media appearances Members allocation in myaiesec Switch to @net usage Functional wiki Venezia Events participation Media appearances WEB-PAGE counter Functional wiki Social media development
- 6. Human resources how? 1) create full-time communication functional teams 2) create part-time “brand teams”, members of which can work also in other projects 3) create part-time brand activities to attract people out of recruitment to work on com area [contest for design of posters for projects, recruitment; design of promo-campaign of AIESEC programs; AIESEC newspaper JD areas Press-releases MRKG materials Contests around the year Social media Web-page On-line positioning Web-pages for projects Event-management Internal Newsletter Myaiesec.net manager why? Based on SONA analysis about 80% of LCs have poor development of Com area => we need increase HR workin on com area in LCs
- 7. External Events how? 1) Subscribe to newsletters of companies/NGOs to know about events 2) Research every week events in the city 3) Have responsible for research of these events 4) Have calendar of upcoming/regular events 5) Have template of proposal for event organizers 6) Have MRKG for participation in events (flyers/booklets/business cards/banner 7) Have a pool of people who can always go on these events (event- team) why? Reason/material for news/press-releases Fast Networking + AIESEC=voice of youth
- 8. Alumni Involvement how? 1) Have full-time responsible for Alumni (Alumni Coordinator) 2) Have monthly newsletter for Alumni 3) Research and send opportunities for Alumni in newsletter 4) Have database of Alumni (contacts, work XP, AIESEC XP) 5) Involve in activities described in “why” 6) Organize LC-Birthday, Alumni Cocktail etc informal events 7) Meet once per month informally with Alumni in bar/café 8) Have group for communication of Alumni (myaiesec/google/linked in) 9) Have official ceremony of promotion the person from status “Member” to status “Alumni” – have criteria to become Alumni 10) Have year reward for Alumni (Best contribution etc) 11) Create a found with Alumni (Reward for the best eXchanger etc) why? Contacts/money/TN-takers/OGX/in-kind/ speakers/trainers/mentors/coaches/feedback
- 9. Web-page development how? 1) Have one responsible (apart from VP Com) who take care about web-page 2) Seat 1-2 day and completely update irrelevant information/contacts/forms/logo 3) Research web-pages of AIESEC and other organizations to search for GCPs 4) Promote web-page on forums/blogs/discussions/social networks 5) Make separate web-pages for each big project/event 6) Add section on web-page to be updated with news – make web-page alive 7) Promote on web-pages of partners/their newsletters 8) Install Google analytics on web-page to track development and visitors 9) Make Google adv 10) Make SEO optimization of web-page 11) Learn basic HTML in internet 12) Contact NCC – Alession Esposito for any support and questions why? Web-page = Face of organization => LC web-page influence common image of AIESEC Italy in front of studetns/companies
- 10. Social Media how? 1) Have 1-3 responsibles (apart from VP Com) who take care about social-media 2) Create a FAN-PAGE – IT’S THE ONLY ONE THE MOST PROFESSIONAL TOOL 3) Develop contests driven in social media (pictures/movies etc) 4) Create schedule and framework for regular posting 5) Research social-media of AIESEC and other organizations to search for GCPs 6) Interconnect with each other 7) Create a tab AIESEC (to redirect on web-page etc) 8) Track insights 9) Learn basic HTML in internet 10) Contact NCC – Rafael Campos for any support and questions why? Fastest way of promotion - All the world is using it National + International positioning + traffic to web-page
- 11. Media Appearances how? 1) Have one responsible (apart from VP Com) who take care about writing 2) Create calendar of reasons/moments to write about 3) Write about each trainee coming; make interview with them 4) Write about each project planned, that is in the process of realization, finished 5) Write about election of PMs, EB 6) Write about each event 7) Write interviews with Alumni 8) Write about recruitment/ep recruitment/opportunity to take trainee 9) Publish it on forums/blogs/news portals/city portals/on-line newspapers 10) Keep archive of press-releases on your web-page why? Promote opportunities Increase visibility, AIESEC image in all the country
- 12. Teams allocation My@net how? 1) Create in myaiesec the same teams that you have in your LC [each project, each functional team, PM team, EB team] 2) Add in each team a team leader 3) Explain to team leader how to add members in a team 4) Use team email for communication by aiesec.net account why? To have team email for internal communication To let members be able to create wiki/classified/file To give members full access to exchange function To ensure system will count correct number of Leaders in your LC To ensure that members in system are real members who are working
- 13. Functional Wiki how? 1) Each VP create a wiki with basic information about the area, needed documents, that can be needed for normal work of members 2) Have one common wiki of LC with contacts of VPs, projects you run in the year, info about LC and city 3) Don’t create separate wiki for each project, but promote all projects and X opportunities of LC at one wiki => so, the person coming at your wiki, will see everything at one time (use ppt to make info compact) 4) Interconnect all wiki of your LC – have at each map of LC wiki why? To keep their basic functional knowledge, links to education files To provide new members resource for self-learning and constant access to needed information (documents etc) To keep record of information that can be useful for transition
- 14. My@net email + Internal Com how? 1) Educate each team leader on how to start use @net email 2) Track that each team leader organize with his team communication by @net 3) Create business cards just with @net email 4) Create one page document describing channels for communication in LC + what kind of information is on each channel + who can use each of the channels why? @net email has much more functions than other normal account at it’s corporate + use another email is unprofessional With @net email members can communicate easily by teams/groups and have clear and fast communication Internal Com influence a lot on Retention Rate, Involvement of Members in LC live, loyalty of members and belonging to organization
- 15. Office Infrastructure how? 1) Ask companies if they have old techniques they can give to you 2) Invest part of the budget to buy new techniques 3) Organize event “LC Birthday”, invite a lot of Alumni and make them gift you something useful for office 4) Ask MC to make something specific as award for national competitions why? Let people work without limits