ITEC N466: Project initialization
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This document outlines the conceptualization and initialization phase of an information management project. It discusses key aspects of developing an IT project methodology, including defining phases, deliverables, and processes. The initial phase involves developing a project charter and detailed plan covering the project's scope, schedule, budget, and quality objectives. Additionally, it emphasizes establishing a measurable organizational value (MOV) - the project's overall goal and measure of success - which must be agreed upon to guide the project.
ITEC N466: Project initialization
- 1. Information Management Project ITEC N466 Semester I 2013 / 2014 2013/2014-SemesterI 1
- 2. Conceptualizing and Initializing the Project 2013/2014-SemesterI 2
- 3. Learning Objectives • Define what a methodology is and describe the role it serves in IT projects. • Identify the phases and infrastructure that make up the IT project methodology introduced in this chapter. • Develop and apply the concept of a project’s measurable organizational value (MOV). • Describe and be able to prepare a business case. • Distinguish between financial models and scoring models. • Describe the project selection process as well as the Balanced Scorecard approach. • Describe IT governance and how it helps to ensure that investments in IT projects align with organizational strategies and provide the returns originally envisioned. • Describe the role of the project management office (PMO) in organizations. 2013/2014-SemesterI 3
- 4. Information Technology Project Methodology (ITPM) • Methodology • A strategic-level plan for managing and controlling the project • Game plan for implementing project and product lifecycles • Recommends phases, deliverables, processes, tools, and knowledge areas for supporting an IT project • Must be flexible and include “best practices” learned from experiences over time. • Can be • Traditional (e.g., Waterfall) • Agile (e.g., XPM, SCRUM) 2013/2014-SemesterI 4
- 5. An IT Project Methodology Figure 2.1 2013/2014-SemesterI 5
- 6. The Relationship Between the PLC & SDLC Figure 1.7 6 2013/2014-SemesterI
- 7. ITPM Phases • Phase 1: Conceptualize and Initialize • Phase 2: Develop the Project Charter and Detailed Project Plan defined in terms of project’s: • scope • schedule • budget • quality objectives 2013/2014-SemesterI 7
- 8. Phases continued • Phase 3: Execute and Control the Project using approach such as the SDLC. • Phase 4: Close Project • Phase 5: Evaluate Project Success • Post mortem by project manager and team of entire project • Evaluation of team members by project manager • Outside evaluation of project, project leader, and team members • Evaluate project’s organizational value 2013/2014-SemesterI 8
- 9. Hands-on Exercise 1 2013/2014-SemesterI 9 • Discuss THREE advantages of having and following an IT Project Methodology
- 10. Hands-on Exercise 1 –Cont. 2013/2014-SemesterI 10 • Why is it important to have deliverables for each phase of the IT project methodology? • The SDLC is the methodology used to accomplish the Deliverable of the _____________________ PLC Phase • Project Management Objectives include _________, _________, ___________, and __________
- 11. IT Project Management Foundation • Project Management Processes • Initiating processes • Planning processes • Executing & controlling processes • Closing processes • Evaluating processes • Project Management Objectives Figure 2.2 2013/2014-SemesterI 11
- 12. IT Project Management Foundation • Tools - e.g. Microsoft Project ® , Computer Aided Software Engineering (CASE), Primavera Project Planner 2013/2014-SemesterI 12
- 13. The Business Case • Definition of Business Case: an analysis of the organizational value, feasibility, costs, benefits, and risks of the project plan. • Attributes of a Good Business Case • Details all possible impacts, costs, and benefits • Clearly compares alternatives • Objectively includes all pertinent information • Systematic in terms of summarizing findings 2013/2014-SemesterI 13
- 14. Process for Developing the Business Case Figure 2.3 2013/2014-SemesterI 14
- 15. Developing the Business Case • Step 1: Select the Core Team • Advantages: • Credibility • Alignment with organizational goals • Access to the real costs • Ownership • Agreement • Bridge building 2013/2014-SemesterI 15
- 16. Developing the Business Case • Step 2: Define Measurable Organizational Value (MOV) the project’s overall goal 2013/2014-SemesterI 16
- 17. Hands-on Exercise 2 2013/2014-SemesterI 17 • What is the Deliverable of the Conceptualize and Initialize PLC Phase? • What four attributes should this Deliverable detail? • What is the importance of identifying alternatives for a Business Case?
- 18. Measurable Organizational Value (MOV) • The project’s goal • Measure of success • Must be measurable • Provides value to the organization • Must be agreed upon • Must be verifiable at the end of the project • Guides the project throughout its life cycle • Should align with the organization’s strategy and goals 2013/2014-SemesterI 18
- 19. Hands-on Exercise 3 2013/2014-SemesterI 19 • What is a Project’s Measurable Organizational Value (MOV)? The MOV is the Overall ______________ and the ____________ of _______________ of a Project • Why, do you think, must a project’s MOV be agreed upon?
- 20. Process for Developing the MOV 1. Identify the desired area of impact Potential Areas: • Strategic • Customer • Financial • Operational • Social 2013/2014-SemesterI 20
- 22. Process for Developing the MOV 2. Identify the desired value of the IT project Organizational Value: • Better? ___________ • Faster? ____________ • Cheaper? ___________ • Growth in number? ____________ 2013/2014-SemesterI 22
- 23. Process for Developing the MOV 3. Develop an Appropriate Metric Should it increase or decrease? Metrics: • Money ($, £, ¥ ) • Percentage (%) • Numeric Values 2013/2014-SemesterI 23
- 24. Process for Developing the MOV 4. Set a time frame for achieving the MOV When will the MOV be achieved? 2013/2014-SemesterI 24
- 25. Process for Developing the MOV 5. Verify and get agreement from the project stakeholders Project manager and team can only guide the process 2013/2014-SemesterI 25
- 26. Process for Developing the MOV 6. Summarize the MOV in a clear, concise statement or table MOV: This G2C Mobile App project will provide a 20% return on investment and 500 new customers within the first year of its operation This project will be successful if _________________. 2013/2014-SemesterI 26 Example MOV:
- 27. Year MOV 1 20% return on investment 500 new customers 2 25% return on investment 1,000 new customers 3 30% return on investment 1,500 new customers Example MOV Using Table Format 2013/2014-SemesterI 27
- 28. Hands-on Exercise 4 2013/2014-SemesterI 28 • Develop two different MOVs for an organization that is developing a mobile app to provide online training. • For each MOV, focus on two of the following areas of impact: • Strategic • Customer • Financial • Operational • Social • Develop a three-year table for each MOV Hint: See MOV Example on previous slide
- 31. Conceptualizing and Initializing the Project 2013/2014-SemesterI 31