La metro measure r dashboard wp
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The document describes the development of a public dashboard by LA Metro to provide transparency into the $40 billion Measure R transportation funding program. The dashboard automates data extraction from existing project management systems and publishes key performance data on costs, schedules, and milestones in a secure and accessible online format. It was designed for ease of administration and to maintain an audit trail of published information for public accountability. The dashboard provides the public and ridership a means to track progress on high-profile transportation upgrade projects.
La metro measure r dashboard wp
- 1. COLLABORATE 14 Copyright ©2014 Julie Owen and Rudy Ising Page 1 LA METRO MEASURE R PUBLIC DASHBOARD Julie Owen and Rudy Ising LA Metro and DRMcNatty and Associates Abstract: LA Metro identified a need to publish cost and schedule details to the general public based on real data extracted from multiple systems, including P6, PCM, and Financial. Dashboard design needed to automate data extraction, perform all necessary data translations, and provide a robust administration tool to securely review data prior to publication and provide audit controls for published data. Background: LA Metro is the third largest public transportation system in the United States. California State Measure R provides funding for $40 billion dollars in transportation upgrades, spread over a 30 year program period. This will create more than half a million new jobs. As part of Measure R requirements, there is an increased oversight and accountability required. In addition, aggressive, accelerated schedules will account for a serious draw against current Metro resources. As a result, LA Metro sought out to develop a comprehensive and more efficient management system to manage and account for the Measure R work. The systems put in place to manage these projects provide internal and agency reporting, but does not provide a means of conveying to the general public and Metro ridership status on these often high profile projects.
- 2. COLLABORATE 14 Copyright ©2014 Julie Owen and Rudy Ising Page 2 PMIS: The Project Management Information System (“PMIS”) is a suite of tools developed specifically to handle the requirements of Measure R and general Metro reporting requirements. PMIS utilizes Oracle|Primavera P6, Oracle|Primavera Contract Management, and EcoSys integrated with LA Metro FIS (financial) system. Figure 1‐‐PMIS Environment PMIS provides a centralized repository for documents, and provides improved data accuracy, avoids the need for managing by spreadsheet, and assists in enhancing communication by removing data silos. Data is web-accessible and controlled by user role-based access restrictions. Solution: While the PMIS system facilitates internal project management, LA Metro has the need to provide the general public and its ridership with accurate project status information via their website. Currently, the process of reporting and collecting the information is labor-intensive, manual effort and very time consuming. Figure 2‐‐Dashboard Considerations
- 3. COLLABORATE 14 Copyright ©2014 Julie Owen and Rudy Ising Page 3 The solution chosen was to develop a custom dashboard interface that automates the data collection from the varied PMIS systems, and publish this information monthly. The Dashboard design would incorporate security provisions, full administration of the publication process, as well as historical audit trail. Primary PMIS software tools are currently in a hosted environment, and it was determined that hosting this dashboard within that same environment was the most effective, and link the Metro homepage to this site. Dashboard would include design elements to match the general Metro site for consistency of views. Architecture: The architecture of the dashboard includes the use of pre-built elements for speed of development. The design is modular, to facilitate ease of design configuration. The site needed to be platform/browser neutral, since this is a general public website, and must conform to all ADA requirements. The data retrieval from PMIS systems was automated, and used web services. The administration of the site was designed specifically to Metro requirements, and includes role-based security, full audit trail, publication controls for data set reviews and also maintains a full publication history. Data security adheres to same requirements as PMIS systems. Figure 3‐System Architecture Datasources include Primavera P6 (which includes general scope and status updates as well as schedule progress) and EcoSys (which collects FIS and Contract Management data.) At core, the dashboard uses a Mongo.db for the dashboard data. Kettle is used to extract and import data from the PMIS systems, and the Administration component is a custom element built. Graphical web pages use Hicharts for most charts, and javascript web components are used to display the dashboard content without the need for java or any other program installation for the client browsers. The entire site is contained within secured systems. Browser neutral, and mobile accessible, the site is ADA compliant as well as compatible with Metro website standards.
- 4. COLLABORATE 14 Copyright ©2014 Julie Owen and Rudy Ising Page 4 Design Operation: Daily, data from PMIS systems is extracted automatically and placed in a data set. Publication takes place monthly including the following roles: reviewer, administrator and publisher. All review participants are notified by email of any actions required. Once all reviewers have approved the content of the data set, the Publisher role approves the set for publication. Once published, this becomes the only set of data visible to the general public. Prior published data sets are maintained in a historical audit trail, but not accessible to the general public. In addition, a full audit trail of the publication process, including review comments and status is available in a historical archive. The site Administrator role has the ability to archive or remove data sets that were never used. Figure 4‐Dashboard Administration Dashboard Design Examples: Here are some sample screens from the dashboard. Key components include variety of graphs, ability to print and save to PDF, color coordination with LA Metro website, simple tabbed navigation and breadcrumbs. Graphical elements provide pop up details when mouse hovered over an element. Details include costs, schedule, general scope and progress, key milestones as well as maps and project image slideshow.
- 8. COLLABORATE 14 Copyright ©2014 Julie Owen and Rudy Ising Page 8 Figure 10‐Schedule Milestones Conclusions: Developing the custom dashboard involved effort and planning. It required management input as well as input from communications group to determine the exact information and format for the dashboard. In addition, consideration had to be made for the Project Management staff who would be responsible for data reviews. One lesson learned is to be clear on data requirements early on to avoid re-programming. Another lesson learned was to keep the data input requirements simple to minimize the work effort of Project Management staff, while maintaining the ability to publish data simply and avoid much manual efforts previously required. The dashboard began with one component only (Rail Projects). Future plans and considerations are to include Measure R Highway Projects, as well as other project portfolios into the same dashboard design/process.