Learning About Google Drive
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Google Docs allows users to create, edit, and collaborate on documents online for free. It includes word processing, spreadsheet, presentation, drawing, and forms tools that are integrated with other Google services. Google Drive is a place to store and manage all of a user's files, including Google Docs. Files can be accessed from any device and shared with others. Users can create and edit documents online in Google Docs and store them in their Google Drive for access from any internet connected device. Google Docs allows for real-time collaboration on documents.
Learning About Google Drive
- 1. USING GOOGLE DOCS err..DRIVE Google Tools
- 2. WHAT IS GOOGLE DOCS? • Web 2.0 Tool • 4 Productivity Tools o Word Processing o Spreadsheet o Presentation o Drawing o Forms (surveys or quizzes) • Share or Collaborate • Online Storage of any file type • Think of MS Office…but online, and FREE!
- 3. WHY USE GOOGLE DOCS • Access your files from anywhere • Share in the work load • Show complete writing process – revision history • Upload and Download files in various formats • Platform is not important (no Mac vs PC) • Create a collaborative environment o Asynchronous o Synchronous • It’s FREE
- 4. Google Docs vs Google Drive Docs refers to the web-based editors to create, edit, and share Google documents, spreadsheets, presentations, drawings, and forms. These online documents are tightly integrated with other Google Apps services and provide very powerful real-time collaboration features. Drive is a single place to manage all your files, including Google Docs. Think of Google Drive as your personal stash of files and folders that follows you wherever you go - it lets you keep everything and share anything. Access files, folders, and Google Docs from a web browser or any device where you've installed your Google Drive. You can use Google Drive to store all file types, including documents, presentations, music, photos, and videos.
- 6. Drive Looks Like…. Take advantage of Drive by downloading Google Drive to your hard drive. You can then access all your docs offline. Take advantage of Drive by downloading Google Drive to your hard drive. You can then access all your docs offline. Shared with me – holds items others have created and shared with you. Shared with me – holds items others have created and shared with you. My Drive – holds items you upload or create. My Drive – holds items you upload or create.
- 7. Accessing Google Docs Offline Once you install Google Drive on your hard drive, you will have a folder where all your files will be synced. Adding your existing documents to Google Drive is as easy as dragging a file to a folder. Once you install Google Drive on your hard drive, you will have a folder where all your files will be synced. Adding your existing documents to Google Drive is as easy as dragging a file to a folder.
- 8. GOOGLE DRIVE ENVIRONMENT Change Settings & ViewsChange Settings & Views Docs you have created or that are shared with youDocs you have created or that are shared with you Create new content or upload existing content Create new content or upload existing content Folders to help organizeFolders to help organize
- 9. WHAT CAN YOU DO? 1 2 3 4 5 6 7 8 1 – Share selected files 2 – Create a new folder to organize your files 3 – Delete selected files 4 – Preview a selected file without opening it 5 – More… effects selected files 6 – Sort your documents 7 – View your documents in list or icon view 8 – Settings for your documents account Sort filesSort files
- 10. CREATING A NEW DOCUMENT Create content from scratch by clicking the Create button. Create content from scratch by clicking the Create button. Upload content from an existing file by clicking on the Upload button – looks like an up arrow. Upload content from an existing file by clicking on the Upload button – looks like an up arrow. Connect more apps – allows you to add other tools to your Drive account, such as mind mapping tools or graphing calculators Connect more apps – allows you to add other tools to your Drive account, such as mind mapping tools or graphing calculators
- 11. NEW WORD PROCESSING & SPREADSHEET Click here to name your fileClick here to name your file Notice your menus look similar to the menus in popular productivity toolsNotice your menus look similar to the menus in popular productivity tools TIP: No need to click SAVE…your files are auto-savedTIP: No need to click SAVE…your files are auto-saved
- 12. NEW WORD PROCESSING & SPREADSHEET You now have the ability to create new files from inside an existing document. Go to File > New… You now have the ability to create new files from inside an existing document. Go to File > New… Want to use the template gallery, you will find that option ONLY from inside a document. Want to use the template gallery, you will find that option ONLY from inside a document.
- 13. DOWNLOADING A DOCUMENT: WORD PROCESSING When you choose Download As…from the File menu, you can choose from a variety of file choices to export your document. When you choose Download As…from the File menu, you can choose from a variety of file choices to export your document.
- 14. DOWNLOADING A DOCUMENT: SPREADSHEET NOTE: Forms results are stored in a spreadsheet document, so the download options are the same. NOTE: Forms results are stored in a spreadsheet document, so the download options are the same.
- 15. DOWNLOADING A DOCUMENT: PRESENTATION & DRAWING PresentationPresentation DrawingDrawing
- 16. UPLOADING A DOCUMENT Using Google Drive installed onto your hard drive, you can upload files by simply dragging them from a folder on your hard drive to the Google Drive folder Using Google Drive installed onto your hard drive, you can upload files by simply dragging them from a folder on your hard drive to the Google Drive folder From inside Google Drive, click on the Upload button. You can upload a single file, multiple files or an entire folder of files. From inside Google Drive, click on the Upload button. You can upload a single file, multiple files or an entire folder of files.
- 17. SHARING A DOCUMENT From the Drive Home: 1. Click on the doc you want to share 2. Choose the Share option from the More menu From Inside a Document: • Click on the Share button • Choose an option
- 18. INVITE PEOPLE Add by email addressAdd by email address Choose access levelChoose access level See who already has access Allow invitees permissionsSee who already has access Allow invitees permissions Share web link with those who have access Share web link with those who have access
- 19. WHAT THE EMAIL LOOKS LIKE When someone shares a Google Doc with you, you receive an email that looks like this You can click on the link to open the document from inside your email or go to your Google Drive to see the document. When someone shares a Google Doc with you, you receive an email that looks like this You can click on the link to open the document from inside your email or go to your Google Drive to see the document.
- 20. EMAIL AS AN ATTACHMENT You can also share a document through your File menu •Click Share •Click Email as attachment You can also share a document through your File menu •Click Share •Click Email as attachment
- 21. PUBLISH DOCUMENTS TO THE WEB 1. Choose Publish to the web from the File menu 2. Control your publishing & click Start Publishing 1. Choose Publish to the web from the File menu 2. Control your publishing & click Start Publishing
- 22. PUBLISH DOCUMENTS TO THE WEB 1. Share link 2. Embed into your web page 3. Publish on a social site 1. Share link 2. Embed into your web page 3. Publish on a social site
- 23. PRINTING A DOCUMENT Do NOT use your browsers print option…this will print all external information and waste paper. Do NOT use your browsers print option…this will print all external information and waste paper. DO use the print icon from your File menu or the main Formatting menu DO use the print icon from your File menu or the main Formatting menu
- 24. WORKING WITH FORMS To add questions or input items into your form, click on the Add Item menu. To add questions or input items into your form, click on the Add Item menu. Add character to your form by using themes. Add character to your form by using themes. Set preferences for this form here.Set preferences for this form here.
- 25. WORKING WITH FORMS More actions allows you to embed your form directly into a web-based tool such as a blog or web page. It also allows you to edit the confirmation page your recipients will view upon completing the form. More actions allows you to embed your form directly into a web-based tool such as a blog or web page. It also allows you to edit the confirmation page your recipients will view upon completing the form. After you have collected input, you can see the responses in a summary style report or a spreadsheet. After you have collected input, you can see the responses in a summary style report or a spreadsheet. Make sure you save your form. Make sure you save your form. Publish your form using Google + or email it to recipients. Publish your form using Google + or email it to recipients.
- 26. WORKING WITH FORMS – THE QUESTIONS
- 27. WORKING WITH FORMS – THE QUESTIONS When you choose different types of questions, they will show up on the finished form as shown here. When you choose different types of questions, they will show up on the finished form as shown here.
- 28. WORKING WITH FORMS – THE QUESTIONS When you choose different types of questions, they will show up on the finished form as shown here. When you choose different types of questions, they will show up on the finished form as shown here.
- 29. WORKING WITH FORMS – THE QUESTIONS
- 30. USING FORMS – COLLECTING RESPONSES 11 22 33 1. Publish your form through Google + 2. Email form 3. Embed form into web site (more actions) 4. Share link from inside the results file 1. Publish your form through Google + 2. Email form 3. Embed form into web site (more actions) 4. Share link from inside the results file 44
- 31. USING FORMS – ANALYZING DATA Google Form iconGoogle Form icon Google Spreadsheet iconGoogle Spreadsheet icon When you open a Google Form file inside Drive, it looks exactly like a spreadsheet file with one exception…a Form menu has been added to let you work with the Form. When you open a Google Form file inside Drive, it looks exactly like a spreadsheet file with one exception…a Form menu has been added to let you work with the Form. From the Form menu, you can edit the online form, push out the form for recipients, see a summary of responses, and stop accepting responses. From the Form menu, you can edit the online form, push out the form for recipients, see a summary of responses, and stop accepting responses.