Leave Management System Documentation
- 1. About LMS: Leave management System (LMS) basically works in related leave functionality like fill application form, cancellation of leave, view leave details etc... Web based Leave Application have main ten modules as given below: 1. Leave module 2. Leave request. 3. Manual Request module 4. Manual Leave Status Manual approval View approval Rejected Manual Leave with draw 6. Leave Reports Leave Records Email Report 7. Change password Module 8. Sign-Out 9. Help (Related Project) Module- Teacher Name : Sir Tayyab Fayyaz
- 2. TABLE OF CONTENT TABLE OF CONTENTS………………………………….………………………………………..…. ACKNOWLEDGEMENT…………………………………………………………………………..... PROBLEMSTATEMENT.………………………………………………………………….………… HARDWARE/SOFTWAREREQUIREMENT…….……………………………………….…… SNAPSHOTS …..……………………………………….………..…………….……………………… E-R Diagram ….. ………………………..………………………………………………………….. Task Sheet……………………………………………………………………………………..………
- 3. ACKNOWLEDGEMEN: We like to thank many people who helped us in completing this project. Foremost I would like to thank Almighty Allah for giving us strength and ability to complete this project. We would like to express our gratitude to all those who gave us the possibility to complete this project and we want to thank the Department of faculty for helping us to do the necessary research. We furthermore, thank our class Sir.Tayyab Fayyaz for giving us complete support and advising us in the project. Especially, we would like to thank to our colleagues for the valuable suggestions. Thank You
- 4. Introduction This project is aimed at developing a leave management system that is of importance to any organization. The Leave Management System (LMS) is an application that can be accessed by all the employees of the organization. This system can be used to automate the workflow of leave applications and their approvals. The periodic crediting of leave is also automated. There are features like cancellation of leave, report generators etc. Existing Scenario In mostof the organizations, each employee has been provided with the leave card at the time of appointment. Leave card shows theleaves credited to the employee’s account. Each time employee wants to go on leave, he will have to mention the details on the card, get it approved fromthe superior and submitit to the HR person for updating in the company records. Atthe end of the year the leave balance is updated. However this paper based process is very time consuming and also causes discrepancies in the records. Leave Management System ProposedSolution Due to the inconvenience in managing the data using leave cards, it is required to have a computer based systemwherean employee can login and apply for the leave. He can even see the records of the previous leaves taken as well check the balance leaves. Functional Requirements There will be registered people in the system. Somewill be approvers. An approver can also be a requestor. In an organization, the hierarchy will be Engineers/Managers/Business Managers/Managing Director. You can add
- 5. more positions in the hierarchy. 1. A person should be able to login to the systemthrough the firstpage of the application i change the password after logging into the system ii see his/her eligibility details (like how many days of leave he/she is eligible for etc.) iii query the leave balance iv See his/her leave history sincethe time he/she joined the company. v Apply for leave, specifying the from and to dates, reason for taking leave, address for communication while on leave. vi see his/her currentleave applications and the leave applications that are submitted to him/her for approvalor cancellation approve/rejectthe leave applications that are submitted to him/her. Vii withdraw his/her leave application (which has not been approved yet) Viii Cancel his/her leave (which has been already approved). This will need to be approved by his/her Superior ix get help about the leave systemon how to usethe different features of the system 2. As soon as a leave application /cancellation request /withdrawal /approval /rejection /password-changeis made by the person, a messageis saved in the messages (area provided to each member) for his superior giving details about the action 3. The number of days of leave (as per the assumed leave policy) should be automatically credited to everybody 4. A summary reportof the leave details of his/her sub-ordinates should be sent to every manager periodically
- 6. 5. A calendar giving the public holidays of the organization should be available on the system Login Panel:- Enter correct username and password then login and perform specific tasks the applicationautomaticcheck who is login Admin / User/ Engineer etc.
- 7. Main Window:- Main window have contain multiple options and also available public holiday calendar the employee see which holiday up coming.
- 8. Create Account :- If new employee hire in the company then first of all create account then employee eligible to give leaves otherwise employee not give leaves.
- 9. View User’s :- If the superior want to see and modify user’s account data then use view user the multiple searching available in this window.
- 10. Change Password :- User changepassword with this window
- 11. Apply Leave:- This window show user remaining leave’s and prevent give the greater leaves for assumed policy
- 12. View Leave’s:- The superior watch sub-ordinates leave’s here.
- 13. View own Leave’s :- If the employee wantto see own leave’s which Approved/Cancel/Rejectsee here
- 14. Summary Report :- The superior must watch sub-ordinates leave’s here
- 15. Notification :- The two kinds of notification request/Confirmation superior comes request on Sub-ordinates show on requestnotification bar and after approved and rejectleave show confirmation bar