Leverage IBM Business Analytics with PMSquare

IBM Software Group Business Analytics software
White Paper

Meet the Analysis Needs of Business
Users with Business Intelligence

2 Meet the Analysis Needs of Business Users with Business Intelligence

Overview
Customer buying behavior, demand patterns and marketplace “There’s a growing sense organizations might
trends are constantly shifting and evolving. To keep up,
companies require a wide range of analysis capabilities.
find it easier to attain a return on their BI
However, different analysis tools, information silos, multiple investments by getting the software into the hands
platforms and excessive reliance on spreadsheets make it of more ‘average’ users.”1
difficult to analyze information with accuracy. Often, there is
no on-demand access to data, information and context in —Ann All, IT Business Edge1
real-time. Also, accessing corporate information is often
hampered by limited connectivity and cultural barriers. Executives need to be able to explore a timely and reliable view
of their business and take action to drive better business
As a result, companies have to deal with complex, disconnected outcomes and decision-making. Business managers require a
and inefficient analysis processes that affect the entire single, reliable view of information that can help them focus on
organization. Executives cannot explore a timely and reliable issues that need attention and action. Business analysts have to
view of business performance. Business managers invest conduct in-depth analysis effectively and share results easily
excessive time and resources in the processes of searching and with broader business communities. Advanced analysts must
reviewing multiple views of data instead of making decisions apply their knowledge, expertise and investment in corporate
and taking actions based on accurate information. Business data to advance the business, instead of managing a backlog of
analysts end up using multiple tools for in-depth analysis and requests for information.
struggle to share results with broader business communities.
Advanced analysts are dealing with a growing number of Understanding the unique analysis needs of your various
statistical analysis requests from a wider audience, while being audiences and related stakeholders can unleash the full
largely disconnected from mainstream BI solutions. potential of business intelligence solutions. What companies
need is analysis capabilities that can access virtually any
Companies need analysis solutions that meet the needs of all corporate data source, regardless of platform, and provide
business users—from the people on the front lines to detailed, understandable views of that data to all users,
departmental leads to advanced analysts. These users want to regardless of role or location. These solutions should feature
be able to analyze data for themselves to drive better, smarter innovative tools that can help these diverse business user
business decisions without waiting for IT to deliver the groups analyze information easily from their desktops or from
requested information. mobile devices.

1
Ann All, “Business Intelligence Alternatives ‘Good Enough’ for Many Users,” IT Business Edge, June 16, 2010.
http://www.itbusinessedge.com/cm/blogs/all/business-intelligence-alternatives-good-enough-for-many-users/?cs=41770

Business Analytics software 3

The power of analysis for everyone
IBM Cognos 10: Intelligence Unleashed Business intelligence (BI) takes information that usually lies
Smarter Decisions. Better Results. latent in extensive pools of corporate and external data and
Cognos® 10 delivers a revolutionary new user experience unleashes its potential to help companies answer the following
and expands traditional business intelligence (BI) with three key questions:
planning, scenario modeling, real-time monitoring and
predictive analytics. With the ability to interact, search • How are we doing?
and assemble all perspectives of your business, Cognos 10 • Why are we performing as we are?
provides a limitless BI workspace to support how people • What should we be doing?
think and work.
The following table shows these questions mapped to the BI
Cognos 10 enables organizations to outperform by providing: capabilities that provide the analysis necessary to answer them.
A scorecard or dashboard that indicates a real-time shortfall in
• Analytics that everyone can use in a BI workspace that performance—in this case, insufficient shipments—sets the
sharpens individual skills to answer key business questions stage for a deeper analysis that explains what’s driving the
• Collective intelligence with built-in collaboration and shortfall, namely a shortage-driven production bottleneck.
social networking to connect people and insights to With this analytical capability, any organization can model
gain alignment various scenarios and predict future demand, which in turn
• Actionable insight everywhere in mobile, real-time helps them make the best possible decisions to deal with the
and business processes to instantly respond at the point material shortage and avoid potential shortages.
of impact

Built on a proven technology platform, Cognos 10 is
designed to upgrade seamlessly and to cost-effectively
scale for the broadest of deployments. Cognos 10 provides
you and your organization the freedom to see more, do
more—and make the smart decisions that drive better
business results.


Question Requisite BI Typical scenario Type of User type Needs Primary use
capabilities analysis
How are we Scorecards On-time shipments are below plan Analytical Everyone Simple Drill down to more details
doing? Dashboards reporting in the analysis or to associated reports
organization
Why are we Reporting Production bottleneck because
performing Analytics of material shortage Trending Business Understanding Slice and dice, examine the
as we are? Statistical analysis managers, of factors information from differing points
business driving of view (such as sales by geography,
What should Scenario modeling • Methods used to address
and financial performance then sales by product line, then sales
we be doing? Predictive modeling material shortage
analysts by product line within geography).
Planning • Projection of customer demand to
determine future material shortages Enterprise Business Modifying Easily maintain, govern, share
dimension managers, of business and centralize data hierarchies
management business structures and for use and reuse in analysis
Armed with this information, individuals and teams at all and financial hierarchies.
appropriate levels of the organization would be able to address analysts,
the issue at its source and alleviate the bottleneck. It’s an advanced
analysts
excellent example of how better analysis goes beyond
Scenario Business Alternative Understand the impact of various
improving organizational planning and creates better business
modeling and financial scenarios possible solutions to a problem
outcomes. analysts (for example, the impact on
revenue of structuring the sales
At the same time, it is important to note that one size of force by product line rather than by
geography or the cost of alternate
analysis does not fit everyone. As Table 2 demonstrates, user sourcing approaches).
needs vary significantly. By understanding the different types
Predictive Business, Analysis Determine what might be
of analysis and relating them to specific roles in their modeling financial and of past (for example, the most likely
organizations, companies can benefit. advanced performance follow up purchases after
analysts for future initial product purchase; most
planning likely customers to churn)
Statistical Advanced Deeper Easily maintain, govern, share
analysis analysts insight into and centralize data hierarchies
the shape for use and reuse in analysis
and
distribution
of corporate
data


A closer look at the key business roles in a typical organization
and the analysis tools that can most benefit them sheds Information to reporting to smarter operations
additional light on the tactical and strategic advantages When timing and quality control are paramount,
inherent in extending analysis to the widest possible internal organizations need to be able to analyze and measure
audience. results so they can manage operations better and drive
down costs. With this in mind, Dr. Pepper Snapple
Business users Group chose IBM Cognos software to power its
Traditionally, organizations have not deployed analysis performance. With this software, plant managers have
solutions—either at all or in any significant numbers—to greater visibility of their operations so they can identify
business users, choosing instead to limit their availability to production bottlenecks, resolve operational issues and
more specialized analysis and senior leadership roles. Those optimize business performance. Furthermore, they can
users who required additional insight were typically forced to obtain this information when they need it without having
route requests for analysis through specialist resources. to wait for IT to create or run reports for them.

Business users need tools that have previously been reserved
for power users. Putting greater analytical capability into the Analytical reporting provides the basic level of additional
hands of business users empowers them to deliver more insight to a particular performance metric to answer a
effectively in the context of their respective roles and frees up straightforward question that doesn’t necessarily require
specialists for more value-added contributions. Software and invasive analysis. For example, a business user reviewing last
tools that are easy to use and have a familiar interface are month’s sales figures notices they seem abnormally low. With
critical, because these individuals typically shy away from any guided analysis and straightforward drill-through, the user can
new tool if they fail to immediately understand how it works. understand what is driving these results and can more
effectively explain this to leaders and other stakeholders.


Executives With trend analysis, the manager overseeing the business user
Greater capability to examine a wider range of data drivers to who identified the low sales figures, for example, could take the
better explain or understand organizational performance can initial report outlining the underlying performance weakness
significantly enhance the average business executive’s ability to and use it as the basis for a more complex analysis. By
manage resources to a given plan. Although they do not need comparing the results with other product lines from elsewhere
solutions as advanced as business managers, business analysts in the organization and industry figures from external data
or advanced analysts, an enhanced ability to analyze source, the manager can place the performance in context and
independently why certain results are being realized allows an better understand what the figures mean. Not only that, but
executive to manage more precisely over time. With this the manager can also understand what that meaning implies
information, they can reduce the risk that sub-par performance for a potential organizational response. The manager could
will be missed until it is too late to resolve. even engage analysts to dig deeper. Either way, additional
analysis can be managed without significant additional
Analytical reporting fits that bill for executives. It enables them overhead and questions can be answered more quickly and
to explore a timely and reliable view of their business and take precisely.
action to drive better business outcomes and decision-making.
Because business managers work with so much data, they need
Business managers to be sure they are working with a “single version of the truth”
Business managers often find themselves needing to extend when analyzing information. Enterprise dimension
their analytical capability over product lines, customers, management can help them maintain, govern and share data
geographies, market sectors and even time zones. They must hierarchies for use and reuse seamlessly in their analysis tasks.
slice and dice greater varieties of data from more sources, and For example, if they are looking at a report or doing some
when they’re done, they need to distribute the outcomes to a trending, slicing or dicing and notice that the structure of the
wider audience. Because they are not advanced analysts or IT sales territory or the product line needs to be updated, they can
professionals, they need to accomplish this with interfaces and start the process by updating the dimension themselves and
applications they’re already familiar with or they can easily then flowing that change through a workflow to ensure they
learn on their own or with little training. are analyzing accurate information.

Analytical reporting provides a good foundation for their
analysis. However, to dig deeper, they need trend analysis,
which helps them determine how they are performing relative
to baseline, where variances may be occurring and why they
may be occurring. It examines the underlying factors that drive
organizational performance and requires improved access to a
wider range of data resources.


Business and financial analysts
A building materials distributor gains insight into cost There’s no need to convince business and financial analysts of
centers and make more informed decisions the value of BI. They’re already there. Individuals in these
Known for its customer service and high-quality products, roles tend to analyze at an even deeper level than the average
the sales force for U.S. Lumber was rapidly growing. The business user or even business manager. At the same time, they
company needed a sophisticated BI solution to help are charged with using their combined business and technical
calculate and analyze a year’s activities, including all their knowledge to help business users make better decisions. They
financial forecasting, but an upgrade of their software routinely strive to improve organizational performance by
would have cost them $100,000, an amount the company identifying key performance drivers and using that knowledge
could not afford. Instead, the company chose Cognos to update existing models.
Business Intelligence. Now U.S. Lumber can now look at
all types of data and analyze it on the fly, which helps Business and financial analysis are responsible for generating
make daily decisions for management easier and more regularly published reports, along with running ad hoc reports.
accurate. Additionally, because U.S. Lumber is able to This is not a role that is always easy to fulfill given its reliance
view its key performance indicators—cost per pound and on others to provide updated, consistent data. In fact, many
average margin per day per branch—on an hourly basis, business analysts spend 80% of their time manipulating data in
its management team is equipped to understand how their Microsoft Excel spreadsheets.2 In addition, they are often
business can be affected by one event instead of another. liaisons between various operational resources to ensure the
right data is available at the right time and in the right form.
Increasing the power of the tools they already use, therefore, is
paramount.

2
C
hristina Torode, “Getting users to buy into a business intelligence strategy,” SearchCIO.com, 20 April 2010


As they are already charged with conducting detailed what-if
analyses on behalf of the broader organization, anything that Business analysts evaluate data to help casino determine
increases the depth of analysis, reduces turnaround time by customer behavior
improving access to existing and new sources of internal and A major casino operator was looking for ways to grow its
external data will drive their effectiveness in these pivotal roles. revenue base. This process required a decision on whether
To help these in-demand resources get more done to invest $1.5 billion in a new facility. However, the
independently, with greater precision and for a broader set of operator wasn’t sure whether it had already maximized the
stakeholders, there are scenario modeling and predictive revenue-generating capacity of its existing facility because
analytics capabilities. it was not aware of what customers actually did in the
casino. So, it implemented a frequent customer card and
Scenario modeling is a more specialized level of analysis. began tracking customer activity in more detail using a
Unlike analytical reporting and trending, which support Cognos software solution. The data helped business
business workflows, scenario modeling incorporates analysis of analysts better understand customer activity, and they
a broader range of alternative scenarios to help analysts begin were able to provide real-time guidance to managers and
building what-if-type projections. Consider the other employees. As a result, the company reported an
underperforming sales organization mentioned earlier. A ROI of 389% and payback period of 4 months, while
business analyst could take this understanding and assess the adding $50 million to its bottom line results.
impact of potential solutions by comparing different tactics
such as modifying the existing product mix, pursuing new Along with scenario modeling, predictive modeling is
geographic markets, introducing a new marketing campaign or emerging as a key means of understanding future performance
even tweaking the supply chain to better match supply to and of organizational planning. This form of modeling
demand. analyzes past performance at a detailed level for more effective
planning of future strategies and tactics. Although it has
traditionally been performed by the most skilled analytical
specialists in an organization to guide executive-level decisions,
it is now possible for the wider community of business and
financial analysts to take advantage of this capability. Extending
the access to this business audience moves what-if analysis of
scenario modeling into broader what-might-be-type analyses
as well.


For example, a more thorough analysis of each of the potential As a result of this isolation and varying demands, advanced
strategies detailed by the scenario modeling effort identifies analysts need a solution that makes it easy to share statistical
organizational resource availability, impacts and constraints analysis to support business decisions with additional insight
associated with each identified scenario. Predictive modeling and validation. They do not have the time to struggle with
projects the organization forward and benchmarks it based on multiple tools, the overhead of exporting data to different
anticipated performance for each scenario. Outcomes of this systems or the complexities of bringing results back together in
highly specialized activity will guide and inform strategic a single output. Therefore, their statistical analysis solution
decision making at the highest levels of the organization. should easily incorporate statistical results with core business
reporting. It should also provide assurance that the statistical
Advanced analysts evidence that backs key business decisions is accurate and can
Advanced analysts are deeply skilled statistical specialists that be delivered easily to broader business communities in
find themselves under growing pressure to do more for a dashboards and reports.
widely divergent audience in less time. For example, senior
executives look to them for detailed analysis of issues of
large-scale importance to the company and business analysts Achieving better patient outcomes with statistical analysis
rely on them to pull data together for more consistent and The Wesley Research Institute (WRI) is an independent,
thorough analysis. In addition, as capable as they are in not-for-profit organization located on the grounds of The
statistical analysis, they have traditionally not been part of Wesley Hospital in Brisbane, Australia, The organization
mainstream BI implementations—a disconnect that can implemented IBM SPSS Statistics as part of its ambitious
compromise their effectiveness. Clinical Outcome Improvement Project. The aim of this
project is to collect and analyze patient data to establish
Advanced analysts also need to be able to bridge the gaps that clinical benchmarks, identify risk factors and improve
typically slow down cross-organizational analysis. Depending treatment results. The statistics solution helps the
on who places the request and what the particular need is, organization quickly and accurately analyze large volumes
advanced analysts must often use separate toolsets to access of data from multiple sources and in various formats—
data. In addition, they often build and test models for the patient demographics, discrete procedures, surgical
entire organization to improve the overall ability to assess data complications, risk factors and post-operative tracking—
and improve decision making. delivering independent, unbiased information in a fully
transparent process.


How to provide analysis that meets all For those with more advanced requirements, such as business
user needs analysts, Cognos analysis capabilities make it possible to drill
As we have demonstrated in the previous section, different down and filter real-time data and incorporate analysis of a
users have different analysis needs. These users require specific broader range of alternative scenarios to build what-if
capabilities to match their needs. Some are packaged in BI projections. They can also incorporate and share statistical
solutions while others are standalone software offerings. These analysis to support business decisions with additional insight
different solutions, along with information silos, multiple and validation and use reliable trends and patterns to predict
platforms and the widespread use of spreadsheets, create future events and act on those insights for better business
analysis challenges for organizations. Organizations need outcomes.
software that makes it possible for all users to analyze
Employees in the field and the growing ranks of
information in a way that suits their roles and activities—
telecommuters and business partners who are not connected to
without giving them too much or too little. Cognos analysis
company intranets need information and analytics to make
capabilities can help.
quick decisions and actions. To foster understanding and
Cognos analysis capabilities provide custom workspaces, so engagement, there are Cognos analysis capabilities that work
everyone in an organization can directly harness internal and on mobile devices. Users can slice, dice and interact with
external information sources to provide perspectives and information when they are not connected to BI infrastructure
context. Each type of user has the visibility and access to all the so that key decision-makers have insight into business
information they need, at all angles and perspectives, to drive information regardless of where they are. They can even access
informed decisions without bogging them down in irrelevant analysis results in Microsoft Office applications. Basically, all
or complicated data. They can merge corporate reporting data business users have access to analysis results—in whatever form
with information in spreadsheets, third party or departmental they need.
applications and discover unknown insights using their own
trains of thought, by drilling and “slicing and dicing.”


Conclusion About IBM Business Analytics
Dissimilar and disconnected analysis tools, information that is IBM Business Analytics software delivers complete, consistent
difficult to access, multiple environments and a dependence on and accurate information that decision-makers trust to
spreadsheets can hinder effective decision-making at a time improve business performance. A comprehensive portfolio of
when organizations should be making better decisions faster. business intelligence, advanced analytics, financial performance
Cognos analysis capabilities address these challenges while and strategy management and analytic applications gives you
meeting the needs of all users. clear, immediate and actionable insights into current
performance and the ability to predict future outcomes.
Executives and business users can easily view, assemble and
personalize information to follow a train of thought and Combined with rich industry solutions, proven practices and
generate unique perspectives. Business analysts and line of professional services, organizations of every size can drive the
business managers can analyze facts and anticipate tactical and highest IT productivity and deliver better results.
strategic implications by ensuring the structure being analyzed
is accurate, simply shifting from viewing to more advanced, For more information
predictive or what-if analysis. Advanced analysts can For further information or to reach a representative:
incorporate statistical evidence in reports, fulfill a wider range ibm.com/cognos
of requests more quickly and work more holistically with the
company’s BI solution. Request a call
To request a call or to ask a question, go to ibm.com/cognos/
In short, IBM Cognos analysis capabilities help business users contactus. An IBM Cognos representative will respond to your
make better, smarter business decisions without waiting for IT enquiry within two business days.
to deliver the requested information.

© Copyright IBM Corporation 2010

IBM Canada Ltd.
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Produced in Canada
December 2010
All Rights Reserved

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References in this publication to IBM products and services do not
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