Implementing Microsoft Teams Lifecycle Governance to Stop Team Sprawl M365Chicago 2022
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The document discusses implementing Microsoft Teams lifecycle governance to manage 'teams sprawl,' which is caused by lack of lifecycle management and inadequate user training. It outlines the risks associated with teams sprawl, including productivity loss and data overexposure, and emphasizes the importance of governance policies such as member and guest lifecycle management. The content also includes strategies for effective team creation, ownership management, and retention policies.
Implementing Microsoft Teams Lifecycle Governance to Stop Team Sprawl M365Chicago 2022
- 1. Implementing Microsoft Teams Lifecycle Governance to Stop Team Sprawl Nikki Chapple
- 2. www.saluteinc.org Donate Today! Help SALUTE, INC help veterans to… M365 Virtual Conference | Salute to Services
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- 4. Nikki Chapple nikkichapple @chapplenikki Microsoft MVP Principal Cloud Architect • 30 years+ experience in IT & business transformation • Passionate about Microsoft 365 governance & compliance • International speaker & blogger • Co-host on the All things M365 compliance Podcast www.nikkichapple.com All things M365 compliance
- 5. Agenda Why Teams sprawl occurs The biggest risks of Teams sprawl The 5 As of Teams governance Team creation Members lifecycle management Guest lifecycle management Team lifecycle management
- 6. Why Teams sprawl occurs No lifecycle management Lack of discoverability No user training Rushed implementation
- 8. The biggest risks of Teams sprawl Stale & duplicate content Data overexposure Data loss Productivity loss Chaos
- 10. Team governance is not just technology Accountability Adoption Analyse Action Automation
- 11. Team governance Policies & settings Container Sensitivity labels Naming standards (AAD P1) Teams templates Who can create How
- 12. Build your own Team request process Forms • Data entry form • Enforce multiple owners • Collect metadata List • Record of activity • Apply naming convention Power Automate • Duplicate name check • Template based naming conventions • Approvals • Multiple owners • Capture metadata Scan to view the blog @nikkichapple.com
- 13. Members lifecycle management Owner roles & responsibilities Assigned vs Dynamic membership (AAD P1) Member Access Reviews (AAD P2) Ownerless Teams – ask members Reassign ownerless Team to manager (custom)
- 14. Guests lifecycle management Daily - Sign in with MFA Quarterly - Access review Quarterly - Delete inactive B2B accounts Yearly - Reaccept Terms of Use Guest added Register for MFA Accept Terms of Use Joins Team Guest removed from Team Guest B2B account deleted
- 15. Teams Lifecycle management Archive Expiration policy (AAD P1) Retention policies & labels Retention adaptive scopes (custom) Backup, archive & restore (Microsoft Syntax coming soon)
- 16. Summary Why Teams sprawl occurs The biggest risks of Teams sprawl The 5 As of Teams governance Team creation Member & guests lifecycle management Teams lifecycle management
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- 19. We’re sad this session was cancelled too. But hey! There’s lots of other sessions happening. Go check those out!