Mail Merge
Download as PPT, PDF2 likes1,335 views
The document provides instructions for performing a mail merge in Microsoft Word. It describes how to create a data source from existing contact information, insert merge fields into a template letter, and complete the mail merge to generate individual letters addressed to each contact.
Mail Merge
- 1. MAIL MERGE
- 2. Date: Dear , We are glade to open a new showroom for your products at Bagbazar, Chandannagar. This has to be done for the convenience of our customers. The show-room is situated in a central place which is well served by transport facilities of all kinds. We hope you will extend the same patronage to our new show-room and we assure you of best. Thank you, Yours faithfully, Amitava Sen
- 3. Save the file. File-> Save As Name it structure structure
- 4. Start Mail Merge click on Click on Tools-> Mail Merge Create
- 5. Click on From Letters Click on Active Window
- 6. Click on Get Data Choose Create Data Source from the list
- 7. Click on Edit Data Source
- 8. Click on Remove Field Name button to remove the existing field name then click on Add Field Name button to add field name in the Field names in header row list. Lastly click on OK button.
- 9. Give a name for the file to store the data Data Click Save
- 10. Bappa Bhattacharya Bosepara, Khalisani Chandannagar – 36 20.11.06 Date form dialog box appears Fill the form properly Click Add New for another record
- 11. Somnath Bose Station Road, Bagbazar Chandannagar – 36 20.11.06 Click OK button to finished adding records to data source
- 12. Date: Dear , We are glade to open a new showroom for your products at Bagbazar, Chandannagar. This has to be done for the convenience of our customers. The show-room is situated in a central place which is well served by transport facilities of all kinds. We hope you will extend the same patronage to our new show-room and we assure you of best. Thank you, Yours faithfully, Amitava Sen Mail Merge tool bar appears
- 13. Date: Dear , We are glade to open a new showroom for your products at Bagbazar, Chandannagar. This has to be done for the convenience of our customers. The show-room is situated in a central place which is well served by transport facilities of all kinds. We hope you will extend the same patronage to our new show-room and we assure you of best. Thank you, Yours faithfully, Amitava Sen Click Insert Merge Field
- 14. Date:«date» «name» «add1» «add2» Dear «name», We are glade to open a new showroom for your products at Bagbazar, Chandannagar. This has to be done for the convenience of our customers. The show-room is situated in a central place which is well served by transport facilities of all kinds. We hope you will extend the same patronage to our new show-room and we assure you of best. Thank you, Yours faithfully, Amitava Sen Choose & click the filed name to insert them.
- 15. Again go to Tools->Mail Merge Click on Merge button
- 16. Click on Merge button to complete the mail merge process
- 17. Date:20.11.06 Bappa Bhattacharya Bosepara, Khalisani Chandannagar – 36 Dear Bappa Bhattacharya, We are glade to open a new showroom for your products at Bagbazar, Chandannagar. This has to be done for the convenience of our customers. The show-room is situated in a central place which is well served by transport facilities of all kinds. We hope you will extend the same patronage to our new show-room and we assure you of best. Thank you, Yours faithfully, Amitava Sen