Manage a project portfolio
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This document discusses managing project portfolios through people, processes, and tools. It describes managing multiple iterative software projects using agile principles like Scrum and Kanban. Projects are planned on a weekly and long term basis, with tasks assigned to iterations and tracked on a Kanban board to optimize flow and minimize context switching between projects. Data and processes continue to be improved over time through experimentation.
Manage a project portfolio
- 1. Manage a project portfolio people processes tools
- 2. Who am I? Michele Orselli CTO@Ideato @_orso_ mo@ideato.it
- 3. we love open source
- 4. from idea...
- 5. to product!
- 6. sofware projects are challenging
- 7. sofware projects are challenging Who’s first? How much time project X needs? When project Y will end? Are we on time? Are we on budget?
- 8. sofware projects are challenging How can we manage a project portfolio?
- 9. our journey 1) early days 2) growing 3) today 4) tomorrow
- 12. xp tdd
- 13. xp: YAGNI
- 14. foundations: extreme programming If integration testing is important, then we'll integrate and test several times a day (continuous integration).
- 15. our journey 1) early days 2) growing 3) today 4) tomorrow
- 16. the early days new projects almost no support/maintenance
- 17. the early days devs ops no UX / Design
- 18. scenario a new project lifecycle us scenario scenario usus idea business objectives usus usus ususususususus Product Backlog
- 20. iteration meeting usususus Product Backlog ususus Prioritization
- 21. iteration meeting usususus Product Backlog ususus Planning Iteration 1 ususus Iteration
- 22. iteration based flow pair A Iteration 1 Iteration 2 Iteration n... release release release planning planning planning
- 23. a new project lifecycle Velocity: 120 pts total 20 pts closed --> 6 iterations Burndown chart Iteration x ususus
- 24. a new project lifecycle Leave room for: Iteration x ususus Bugs b Emergencies e
- 25. what about 2 projects? pair A Iteration 1 Iteration 2 Iteration n... pair B Iteration 1 Iteration 2 Iteration n...
- 26. every day: stand up meetings Rules: - 10/15 minutes - yesterday - tomorrow - roadblock
- 27. hitting max capacity pair A Iteration 1 Iteration 2 Iteration n... pair B Iteration 1 Iteration 2 Iteration n... Iteration 1
- 28. hitting max capacity pair A Iteration 1 Iteration 2 Iteration n... pair B Iteration 1 Iteration 2 Iteration n... Iteration 1 Iteration 2
- 29. context switch kills productivity
- 30. time to market pair A I 1 I 1 I 2 I 2 I 3 I 3 I 4 I 4 pair B I 1 I 1I 2 I 2I 3 I 3I 4 I 4 * * **
- 31. bottlenecks devs ops no UX / Design
- 32. our journey 1) early days 2) growing 3) today 4) tomorrow
- 33. old & new new incoming projects “old” projects in maintenance
- 34. old & new Rules: - no 100% pair - no iteration - fifo
- 35. er pair A Iteration 1 Iteration 2 Iteration n... pair B Iteration 1 Iteration 2 Iteration n... ER t t t t t t ...
- 36. er iteration based project planning doesn’t change Emergency room prj task pts a task 1 2 b task 2 1 c task 3 0.5 c task 4 3 d task 5 5 a task 6 1
- 37. our journey 1) early days 2) growing 3) today 4) tomorrow
- 38. what we learned context switch is bad iterations: performance +, react - er (flow): performance -, react +
- 40. trello
- 41. kanban board todo (10) working (4) qa (2) deploy (2) done
- 42. 1 backlog per project ususususususus Project A ususususususus Project D ususususususus Project B ususususususus Project C
- 43. 1 backlog per project id status User Stories / Task Pts Details 3455 Task 1 0.5 3466 User Story 1 1 3243 Task 2 2 6545 Task 3 3 6578 Task 4 1 7654 User Story 2 1 1234 User Story 3 5 4325 0.5
- 44. weekly planning week # id Project Task Pts Effort 21 3455 A 14 21 3466 A 21 3243 A 21 6545 C task: go live with new homepage 0.5 21 6578 C 20 8978 B Task I 1 20 20 7654 B User Story 1 0.5 20 1234 C Task 3 20 4325 A Task 2
- 45. weekly planning week # id Project Task Pts Effort 21 3455 A 14 21 3466 A 21 3243 A 21 6545 C task: go live with new homepage 0.5 21 6578 C 20 8978 B Task I 1 20 20 7654 B User Story 1 0.5 20 1234 C Task 3 20 4325 A Task 2
- 46. weekly planning week # id Project Task Pts Effort 21 3455 A 14 21 3466 A 21 3243 A 21 6545 C task: go live with new homepage 0.5 21 6578 C 20 8978 B Task I 1 20 20 7654 B User Story 1 0.5 20 1234 C Task 3 20 4325 A Task 2
- 47. kanban board todo (10) working (4) qa (2) deploy (2) done 8978 7654 1234 4325 3049 4343
- 48. kanban board todo (10) working (4) qa (2) deploy (2) done 8978 7654 1234 4325 3049 4343
- 49. kanban board todo (10) working (4) qa (2) deploy (2) done 8978 7654 1234 4325 3049 4343
- 50. kanban board todo (10) working (4) qa (2) deploy (2) done 8978 7654 1234 4325 3049 4343
- 51. kanban board todo (10) working (4) qa (2) deploy (2) done 8978 7654 1234 4325 3049 4343
- 52. kanban board todo (10) working (4) qa (2) deploy (2) done 8978 7654 1234 4325 3049 4343
- 53. weekly planning week # id Project Task Pts Effort 21 3455 A 14 21 3466 A 21 3243 A 21 6545 C task: go live with new homepage 0.5 21 6578 C 21 1234 C Task 3 20 8978 B Task I 1 20 20 7654 B User Story 1 0.5 20 4325 A Task 2
- 54. long term planning: allocate time project/ week w 20 w 21 w 22 w 23 w 24 w 25 prj A 0 0 10 10 0 prj B 5 5 5 5 0 prj C 0 0 5 0 0 prj D 10 5 5 0 5 tot pts 15 10 25 15 5
- 55. kanban board todo (10) working (4) qa (2) deploy (2) done 30494343 7654 1234 4325
- 56. long term planning project/ week w 20 w 21 w 22 w 23 w 24 w 25 prj A 0 0 10 10 0 prj B 5 5 5 5 0 prj C 0 0 5 0 0 prj D 10 5 5 0 5 tot pts 15 10 25 15 5
- 57. our journey 1) early days 2) growing 3) today 4) tomorrow
- 58. tomorrow trello is not enough data duplication across systems
- 59. Wrap up wrap up
- 60. Wrap up flow based work is quite flexible
- 61. Wrap up x functional teams FTW!
- 62. Wrap up beware context switch
- 63. Wrap up things will change
- 64. Wrap up try / experiment
- 65. that’s all folks! Thank you! @_orso_ mo@ideato.it
- 66. that’s all folks! Credits lightbuld http://www.flickr.com/photos/ful1to product: http://www.flickr.com/photos/ahmad-amirul/3243817815/ equilibrist: http://www.flickr.com/photos/taniacataldo/5399392184/ agile: http://blog.twg.ca/2009/04/selling-agile-are-estimates-the-new-spec/ pair: http://www.flickr.com/photos/provoost/2246718091/ net: http://www.flickr.com/photos/saintbob/165829023/ xkcd condiments: http://www.cosc.canterbury.ac.nz/csfieldguide/student/_images/SE-xkcd-the-general-problem.png pair: http://www.flickr.com/photos/improveit/1470213987 context switch: http://www.personalkanban.com/pk/expert/context-switching-why-limit-your-wip-iv er: http://www.flickr.com/photos/markcoggins/483973612/ all icons: http://commons.wikimedia.org/wiki/Category:People_icons