Registration of Pilgrims - WYD Rio2013
- 1. Registration of Pilgrims
- 2. Registration of Pilgrims Welcome to WYD Rio2013 Now you can join the World Youth! Organize your group! Registrations can now be made through the official website of WYD Rio2013 (www.rio2013.com), It can be done in one of seven languages (English, French, German, Italian, Polish, Portuguese or Spanish) and must be performed exclusively by the group leader. PORTUGUESE ITALIAN FRENCH POLISH SPANISH ENGLISH GERMAN 2
- 3. Registration of Pilgrims First Step: Registration of the Group Leader On the homepage you will access the registration by clicking on Pilgrims. A screen will open to begin the registration. In this first step you must enter your information as group leader. If you don't have a group, try to form one; but if you can't form a group and will perform your registration as an individual, enter your information as group leader: • Name; • City; • Surname; • State; • Mother's name and surname; • Telephone number • Date of birth (it is necessary to inform the country code – i.e.: 1 for USA, and the area code – i.e.: 212 for (may only register as a group leader if over 18 New York); years old); • ID card number • Gender; (Carteira de Identidade (RG), Documento • Country; Nacional de Identificação (Mercosul), Registro Nacional de Estrangeiros (RNE), or Passport – • Language for communication purposes check the expiration date of your document); (English, French, German, Italian, Polish, Portuguese, or Spanish); • Número del documento; • Email; • Category (lay, religious/consecrated, seminarian, deacon • Address; or priest); 3
- 4. Registration of Pilgrims Second Step: Registration of the Second Group Leader After the registration of the group leader, a second group leader must be registered. Preferably, in mixed gender groups, the group leader and the second group leader should be a female and a male. On the screen of the registration for the second group leader, the information required and rules to fill out the registration will be the same as the ones for the main leader. Pilgrims who perform the individual registration, must leave the second leader information empty. After the registration of the group leader and the second group leader, the first phase of your registration is complete. You will receive in your e-mail a user ID number and will be asked to create a password. Remember that the password is personal and non-transferable, only the group leader will have access to it. Your application is not complete. Is it still necessary to: complete the group leader and second group leader information in the private area of the group. In the main menu, click on “group members” in the two first lines click on modify and complete the registration. It is also necessary to register the group, the members of the group, make the choice of the package and complete the payment. ONLY AT THE CONCLUSION OF ALL THESE PHASES THE GROUP IS EFFECTIVELY ENROLLED IN THE WYD RIO2013. After having the user ID number and password, access the home page of the registration again and log in. You will enter the private area of the group. 4
- 5. Registration of Pilgrims Third Step: Registration of the Pilgrim Group On the first access to the private area you will be asked to complete your registration. By doing this the following group data will be requested: • Group name (you can choose a name that identifies your group, ex: XX UNIVERSITY, MOV XX); • Entity type to which you belong (parish, movement/new community, diocese, delegation or other); • Name of the entity to which you belong; • Group’s country; • Language for the group’s communication (English, French, German, Italian, Polish, Portuguese or Spanish); • City of origin with destination to Rio de Janeiro (where the group resides or where they will participate during Mission Week); • Total number of group members (groups can be formed with a maximum of 50 pilgrims. Groups with more than 50 pilgrims must be divided into smaller groups, having respectively in each group two group leaders - the group leader and the second group leader); Within the group information, the choice must be made for a package option. Package options and values are described in the table below, along with their respective ratings of countries and territories. If requested by the group, the WYD Rio2013 can offer accommodation from the 14:00 hours of July 21st 2013 until 12:00 hours of July 30th 2013 - only for pilgrims who opted for the package with accommodation. 5
- 6. Registration of Pilgrims Methods of Registration WYD Rio2013 offers seven options of registration: Values of the Packages TYPE A: FULL WEEK - 23 to 28/07/2013 Rio2013 Type Country A Country B Country C Package A1. Includes accommodation, food, insurance, transportation and pilgrim kit. A1 R$608,00 R$538,00 R$480,00 Package A2. Includes food, insurance, transportation and pilgrim kit. Full A2 R$515,00 R$492,00 R$474,00 Package A3. Includes accommodation, insurance, transportation and Week A3 R$381,00 R$311,00 R$253,00 pilgrim kit. Package A4. Includes insurance, transportation and pilgrim kit. A4 R$288,00 R$265,00 R$247,00 B1 R$301,00 R$278,00 R$248,00 TYPE B: WEEKEND - 26 to 28/07/2013 Weekend B2 R$171,00 R$160,00 R$148,00 Package B1. Includes accommodation, food, insurance, transportation and pilgrim kit. Vigil C1 R$109,00 R$109,00 R$106,00 Package B2. Includes insurance, transportation and pilgrim kit. The simple accommodation provided by LOC - Local Organizing Committee (in families, TYPE C1: VIGIL - 27 and 28/07/2013 schools, parishes, etc) included in the package, will be free for pilgrims. Differences in values for operating expenses arising from computerization, guidance and are Package C1. Includes food, pilgrim kit and insurance. allocation of pilgrims in their respective places. 6
- 7. Registration of Pilgrims Classification of Countries and Territories Andorra, Argentina, Aruba, Australia, Austria, Belgium, Bermuda, Brazil, Canada, Cayman Islands, Chile, Colombia, Costa Rica, Denmark, Dominican Republic, A Ecuador, Finland, France, Germany, Holland, Hong Kong (China), Iceland, Ireland, Italy, Jamaica, Japan, Liechtenstein, Luxembourg, Malta, Mexico, New Zealand, Norway, Panama, Peru, Portugal, Principality of Monaco, Puerto Rico, San Marino, Singapore, South Korea, Spain, Sweden, Switzerland, United Kingdom, United States, Uruguay, Venezuela. Anguilla, Antigua & Barbuda, Bahamas, Barbados, Bolivia, Bosnia and Herzegovina, Croatia, Cyprus, Czech Republic, Dominica, El Salvador, Estonia, French Guiana B (FRA), Guadeloupe, Guatemala, Guyana, Honduras, Hungary, Israel, Macao (China), Martinique (FRA), Montserrat, Netherlands Antilles, Nicaragua; Paraguay, Poland, Saint Kitts and Nevis, Saint Lucia, Saint Vincent & the Grenadines, Slovakia, Slovenia, South Africa, St. Peter & Miquelon (FRA), Suriname, Taiwan, Trinidad & Tobago, Turks & Caicos Islands; Virgin Islands (GB), Virgin Islands (USA). 7
- 8. Registration of Pilgrims Classification of Countries and Territories Afghanistan, Albania, Algeria, Angola, Armenia, Azerbaijan, Bahrain, Bangladesh, Belarus, Belize, Benin, Bhutan, Botswana, Brunei Darussalam, Bulgaria, Burkina Faso, Burundi, Cambodia, Cameroon, Cape Verde, Central African Republic, Chad, Comoros, Costa do Marfim, Côte Grenada,d'Ivoire, Cuba, Democratic Republic of Congo, Djibouti, East Timor, Egypt, Equatorial Guinea, Eritrea, Ethiopia, Fidji, French Polynesia (FRA), Gabon, Gambia, Georgia, Ghana, Greece, Grenada, Guinea, Guinea-Bissau, Haiti, India, Indonesia, Iran, Iraq, Jordan, Kazakhstan, Kenya, Kingdom of Lesotho, Kiribati, Kuwait, Kyrgyzstão, Laos, Latvia, Lebanon, Liberia, Libya, Lithuania, Macedonia, C Madagascar, Maiote, Malawi, Malaysia, Maldives Islands, Mali, Mariana Islands, Marshall Islands, Mauritania, Mauritius Island, Micronesia, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Myanmar, Namibia, Nauru, Nepal, New Caledonia, Niger, Nigeria, Niue, North Korea, Oman, Pakistan, Palau, Palestine, Papua New Guinea, Qatar, Republic of China, Philippines, Republic of the Congo, Reunion Islands, Romania, Russia, Rwanda, Samoa, Samoa, San Tome & Principe, Saudi Arabia, Senegal, Serbia, Seychelles, Sierra Leone, Solomon Islands, Somalia, Sri Lanka, St. Helena & Dependencies (GB), Sudan, Sudão do Sul, Swaziland, Syria, Tajikistan, Tanzania, Thailand, Togo, Tokelau, Tonga, Tunisia, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, United Arab Emirates, Uzbekistan, Vanuatu, Vietnam, Wallis & Futuna Islands (FRA), Yemen, Zambia, Zimbabwe. 8
- 9. Registration of Pilgrims All members of a group must choose the same package. Pilgrims who want a different option should form another group. During the registration it is also suggested a solidarity contribution. The Solidarity Fund is a contribution so that pilgrims in less economically favored countries may participate in the WYD Rio2013. Make this option in the menu “pay”, in the field “Contribution made by each person to the Solidarity contribution”. Don’t forget to make this option before choosing the type of payment. PACKAGE The Solidarity Contribution of the Brazilian Pilgrim Groups will be received by the LOC - Local Committee Organizer of Rio de Janeiro (in reais, BLR). The suggested amount is R$ 26,00 per person. The Solidarity Contribution of the international Pilgrim Groups will be received by the PCL - Pontifical Council for the Laity (in dolars or euro). The suggested amount is US$13,00 or €10 per person. More precise indications will be given on the website in the moment of payment. 9
- 10. Registration of Pilgrims Fourth Step: Registration of the Members of the Group After filling in the group information, it is necessary to register • Date of arrival in Rio de Janeiro; the group members. The information required for inclusion of • Departure from Rio de Janeiro; members of the group is: • If you are physically disabled, which disability, and • Name and Surname; if wheelchair uses if requires special housing (pilgrims who assist people physically disabled must be the • Date of birth same sex and registered in the same group); (only allowed to register if over 14 years old completed by July 23, 2013); • Gender; • Mother's name and surname; • Country; • Language used for communication purposes (English, French, German, Italian, Polish, Portuguese, or Spanish); • ID Card GROUP (Carteira de Identidade (RG), Documento Nacional de Identificação (Mercosul), Registro Nacional de Estrangeiros (RNE), or Passport – check the expiration date of your document); • ID card number; • Transportation; • Category (lay, religious/consecrated, seminarian, deacon or priest. If priest, inform if will be hearing confessions during the WYD Rio2013 - and in which languages); 10
- 11. Registration of Pilgrims Last Step: Completing the payment After having entered the group members, the group leader can perform the payment. Remember that if the payment is made in its full amount, modifying the number of group members will not be possible, only the group data and the group members’ information can be changed. Payment can be done in the following ways: international groups with credit card or bank transfer. For Brazilians credit card or bank slip. Remember that payments may take several days to be processed. To speed up the process pay by credit card. Whenever the group leader logs-in there is access to the private area of the group and all the information of the group. We count on your cooperation to fill in the completely and correctly the fields of the registration, following the instructions. This will help us organize the World Youth Day Rio2013 so we can host you. 11
- 12. Registration of Pilgrims Mission Week For those who already follow the World Youth Days, it is known that one week before the event the dioceses host the so called "Days in the Dioceses". In the WYD Rio2013 these days will receive another name: Mission Week. Mission Week will take place throughout Brazil from 16 to 20 July 2013. The registration for Mission Week is open only for international groups. Make your registration through the private area of the group. Choose a state, a diocese and number of group members whom will participate in Mission Week. Before registering, get to know the dioceses through the Pre-WYD channel in the official WYD Rio2013 website http://www.rio2013.com/en/mission-week Link between groups Large groups – those with more than 50 pilgrims, and that are divided into smaller groups, of up to 50 people – may link the groups. First choose the main group and this will be the group that will inform the subgroups its ID and group name. The subgroup will then request to be linked in the private area. The main group will receive an email to accept the link or not. 12
- 13. Registration of Pilgrims Visas Some pilgrims will need a visa to enter Brazil. These should be arranged in advance by the pilgrims. To obtain the visa for free, the “registration protocol” must be printed for each pilgrim, available in the private area of the group. It must have an ecclesiastical stamp and signature for it to be validated. The electronic form must be completed, available in the website of the Ministry of Foreign Affairs, and take the registration protocol, passport or equivalent travel document to the embassy or consulates in your country to apply for the visa. To see if you and your group need a visa please visit: http://www.portalconsular.mre.gov.br/antes/quadro-geral-de-regime-de- vistos-1 Entry into Brazil At airports or highways the “registration protocol” must be presented by all pilgrims, including those who do not need a visa, which can be printed from the private area of the group. Know more about entry into Brazil at: www.receita.fazenda.gov.br/aduana/viajantes/viajantechegbrasilsaber.htm#Legislação 13
- 14. Questions? inscricao@rio2013.com Local Organizing Committee WYD Rio2013 www.rio2013.com +55 (21) 3177 2013 Edifício João Paulo II Rua Benjamin Constant, 23 . 7º andar Glória . Rio de Janeiro/RJ . CEP 20241-150