MCPS_IDMS_to_Oracle_Conversion
- 1. Montgomery County Public Schools IDMS to Oracle Conversion Prepared For: Student Systems Division of Applications Development Office of Global Access Technology Montgomery County Public Schools Prepared by: David G. Peterson Paragon Consulting Services, and Computer Associates
- 2. 11/7/2009 i C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_I DMS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc Table of Contents Overview.................................................................................................................................... 1 Administrative Reports............................................................................................................. 1 Administrative Reports - Current Processing......................................................................... 1 Administrative Reports - Interim Processing.......................................................................... 1 Administrative Reports - Legacy Extract Upload to Oracle .................................................. 2 Administrative Reports - Reports Generation ...................................................................... 2 Administrative Reports - Future Processing........................................................................... 3 Department of Reporting & Regulatory Accountability (DRRA) ................................................ 3 DRRA Enrollment - Current Processing................................................................................. 4 DRRA Enrollment - Interim Processing.................................................................................. 4 DRRA Enrollment – Reports Generation ............................................................................... 4 DRRA Enrollment - Future Processing .................................................................................. 5 Department of Special Education............................................................................................. 5 Special Education - Current Processing ................................................................................ 5 Special Education - Interim Processing ................................................................................. 6 Special Education – Reports Generation............................................................................... 6 Special Education - Future Processing.................................................................................. 7
- 3. 11/7/2009 Page 1 C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_ID MS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc Overview The Montgomery County Public Schools (MCPS) is in the process of converting their Student Systems from a legacy mainframe IDMS database to a client-server Oracle database. When this conversion is completed, all Student Systems processing will be performed in a client- server environment. As existing applications within the Legacy environment are identified, they will be converted to the new client-server environment. For each application transitioning from the Legacy environment, specifications will be developed to ensure all required functionality in the new environment. The MCPS Student Systems support the information needs of the entire MCPS community; including all schools, operational offices, and departments. The applications identified to date include: • Administrative Reports • Department of Reporting & Regulatory Accountability (DRRA) Enrollment • Special Education Administrative Reports The MCPS Student Systems support the production of the Administrative Reports which are used to monitor and record a student’s progress during the school year, and are produced at the end of each marking period, or on demand as requested by the schools. Administrative Reports - Current Processing Administrative Reports are currently run from an extract of the IDMS Student Database on a scheduled basis corresponding to the end of a marking period, semester, or school year. This extract is a two (2) step process that compiles all available student data into a flat file format. This file is then used as the input to the Administrative Reports. Administrative Reports - Interim Processing During the transition to a complete client-server environment for the MCPS Student Systems, the Administrative Reports extract will be uploaded to Oracle database tables designed to facilitate the Administrative Reports processing in the client-server environment. These database tables will contain all data from the Extract file that is required for report generation. At a high level, these tables will contain the following data: • Student Demographic data by Marking Period • Student Course data by Marking Period The use of a Marking Period as a key to these tables will provide the user community with the flexibility to view Student data for potentially any time period. The user community will be able to generate Administrative Reports at the end of a Marking Period, or on demand as needed.
- 4. 11/7/2009 Page 2 C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_ID MS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc The MCPS Administrative Reports Interim processing will consist of two (2) phases. These phases are listed below: • Administrative Extract Upload to Oracle • Administrative Reports Generation The Administrative Reports will provide for the batch production of reports for all schools; or online viewing for one (1) school, with a hardcopy print option. Administrative Reports - Legacy Extract Upload to Oracle This process will upload the Administrative Extract file from the mainframe environment to the Student Oracle database in the client-server environment. This process may be run after the Administrative Reports Extract processing from the legacy IDMS database has been completed. Administrative Reports - Reports Generation This process will be available to the MCPS user community once the Administrative Extract Upload to the Student database has been completed. For all users, the following selection criteria are applicable: • School selection is based upon the user’s Sign-on ID, and limits available data to only data for that school • All selection parameters (and associated validation) will be available via drop-down boxes in the online display. The baseline selections offered to the user will be: o School List (valid MCPS Schools) o Grade level (valid grades will be 6 – 12) o Marking Period • Each Administrative Report may have other selection criteria The current reports that comprise the Administrative Reports function are listed below: • Improvement/Decline Reports • Honor Roll – Excluding Selective Marks • Honor Roll – Including Selective Marks • Report of Students with Marks of ‘M’, ‘N’, or ‘I’ • Report of Students with Mark of ‘LC’ • Report of Students with Mark of ‘CR’ • Report of Students with Mark of ‘NC’ • Report of Students with Marks Deviation of >= 2.0 • Labels (PUPIL DATA SYSTEM Labels) • Marks Distribution – Current Marking Period • Marks Distribution – Exam-Final Mark • Failure List • Students with Failing Marks • Student Grade Verification List • List of Students with no Home Address
- 5. 11/7/2009 Page 3 C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_ID MS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc • List of Students with Forced Final Marks Deviation >= 2.0 • Ineligible List • Students in Honors Classes by Ethnic Grouping Other reports may be required in the future based on the needs of both the MCPS administration, and the MCPS user community. Administrative Reports - Future Processing After the final transition to a complete client-server environment for the MCPS Student Systems, the Administrative Reports will be produced directly from the Oracle database tables designed to facilitate the Administrative Reports processing in the client-server environment. It is envisioned that all the functionality of the interim processing solution will be carried forward, and that any enhancements required by the user community will be incorporated. Department of Reporting & Regulatory Accountability (DRRA) The MCPS Student Systems also support the Department of Reporting & Regulatory Accountability (DRRA). The mission of the DRRA is to provide timely information for informal and formal decision-making that supports continuous improvement of efficient and effective delivery of both academic and operational services. The DRRA is comprised of the following units: • Applied Research • Internal Audit • Policy & Procedures • Program Evaluation • Quality Assurance & Compliance • Testing The DRRA performs three primary services: planning, measurement, and quality control. The following goals were established to ensure that the mission of DRRA is met. • To develop and improve standard operating procedures and processes; • To manage requests and to respond to system-wide needs for decision-making; • To increase information literacy and utilization through knowledge management; • To analyze the use of resources, operational functions, implementation of educational programs, and the impact on student success The DRRA is developing an information sharing, performance measurement system called the System of Shared Accountability (SSA). The system includes measures of a school’s academic performance and learning environment. The learning environment is measured by a series of surveys of school environment. It will enable students, families, school staff, central office staff, and the community to monitor school performance and to collaborate on improving results.
- 6. 11/7/2009 Page 4 C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_ID MS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc DRRA Enrollment - Current Processing DRRA Enrollment processing is currently run from an extract of the IDMS Student Database on a scheduled basis corresponding to the end of a marking period, semester, or school year. This extract is a one (1) step process that compiles all required student data into a flat file format. This file is then used as the input to the DRRA Enrollment Reports process. DRRA Enrollment - Interim Processing During the transition to a complete client-server environment for the MCPS Student Systems, the DRRA Enrollment extract will be performed from the Student Systems Oracle database tables. This extract will create unique database ‘views’ that contains all data from the Student database required for DRRA processing. At a high level, these database views will contain the following data: • DRRA Enrollment data by Marking Period • DRRA Suspensions data by Marking Period The use of a Marking Period as a key to these tables will provide the user community with the flexibility to view DRRA-related Student data for potentially any time period. The user community will be able to generate DRRA Enrollment reports at the end of a Marking Period, or on demand as needed. DRRA Enrollment – Reports Generation This process will be available to the MCPS user community once the DRRA Extract from the Student database has been completed. For all users, the following selection criteria are applicable: • School selection is based upon the user’s Sign-on ID, and limits available data to only data for that school • All selection parameters (and associated validation) will be available via drop-down boxes in the online display. The baseline selections offered to the user will be: o School List (valid MCPS Schools) o Grade level (valid grades will be 6 – 12) o Marking Period • Each DRRA Report may have other selection criteria The current reports that comprise the DRRA Enrollment Reports function are listed below: • Year-to-Date Suspension Log Report • Year-to-Date Health-Related Exclusions Log Report • Out-of-School Suspensions by Ethnic Group • Health-Related Exclusions by Ethnic Group • Monthly Out-of-School Suspensions • Monthly Health-Related Exclusions • Twelfth Grade Students Report
- 7. 11/7/2009 Page 5 C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_ID MS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc Other reports may be required in the future based on the needs of both the MCPS administration, and the MCPS user community. DRRA Enrollment - Future Processing After the final transition to a complete client-server environment for the MCPS Student Systems, the DRRA Enrollment Reports will be produced directly from the Oracle database tables designed to facilitate the DRRA Enrollment Reports processing in the client-server environment. It is envisioned that all the functionality of the interim processing solution will be carried forward, and that any enhancements required by the user community will be incorporated. The future processing for DRRA will provide three (3) extract programs that will create all required data for the reports listed above. These extracts will be the following: • DRRA Suspensions Extract – For both Regular Suspensions and Health-Related Exclusions • Active Enrollment Extract • Inactive Enrollment Extract User report selection will be available in the online system, and provide the capability to tailor the selection criteria to their needs. All reports will be available online, with an option to generate a hardcopy report. For users outside of DRRA, selection will be limited to their school. Department of Special Education The Department of Special Education develops, coordinates and enhances efforts to promote the unification of general and special education. It develops and coordinates early intervention strategies to ensure that curriculum, instructional and behavioral practices best meet the educational needs of all students. DSE develops and monitors cost-effective cluster-based programs to reduce the number of special education students assigned to more costly nonpublic programs. It promotes and coordinates the use of technology necessary to facilitate the unification of special and general education and to meet the needs of every student. The Department of Special Education is comprised of the following units: • The Equity Assurance and Compliance Unit • The Placement and Assessment Services Unit • The Medical Assistance Program Special Education - Current Processing Special Education processing is currently run from an extract of the IDMS Student Database on a scheduled basis corresponding to the end of a marking period, semester, or school year. This extract is a one (1) step process that compiles all required student data into a flat file format. This file is then used as the input to the Special Education Reports process.
- 8. 11/7/2009 Page 6 C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_ID MS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc Special Education - Interim Processing During the transition to a complete client-server environment for the MCPS Student Systems, the Special Education extract will be performed from the Student Systems Oracle database tables. This extract will create unique database ‘views’ that contains all data from the Student database required for Special Education processing. At a high level, these database views will contain the following data: • Special Education Enrollment data by Month The use of a Month as a key to these tables will provide the user community with the flexibility to view Special Education -related Student data for potentially any time period. The user community will be able to generate Special Education reports at the end of a Marking Period, or on demand as needed. Special Education – Reports Generation This process will be available to the MCPS user community once the Special Education Extract from the Student database has been completed. For all users, the following selection criteria are applicable: • School selection is based upon the user’s Sign-on ID, and limits available data to only data for that school • All selection parameters (and associated validation) will be available via drop-down boxes in the online display. The baseline selections offered to the user will be: o School List (valid MCPS Schools) o Grade level (valid grades will be 6 – 12) o Month • Each Special Education Report may have other selection criteria The current reports that comprise the Special Education Reports function are listed below: • Student Totals by Maryland State Code, Race, Sex, and Grade - Unduplicated • Student Totals by Group (Disability), Race, Sex, and Grade - Unduplicated • Duplicated Number of Hours Totals – By Group • Duplicated Number of Hours Totals – By Program • Management Reports • Special Education Enrollment Rosters • Legacy SEDS Verification Roster • Future SEDS Verification Roster • Students Coded Mild, Moderate, Severe, and Profound Mental Retardation • Pre-School Students Receiving Special Education Services • Pre-School Education Program (PEP) Report • Old IEP Team Date Report • Old Evaluation Date Report • Students 14 Years and Older Who Have No Transition Services • Students With Special Education Transportation Indicator = ‘Y’ • Students With Assistive Technology Indicator = ‘Y’
- 9. 11/7/2009 Page 7 C:Daves StuffDGP_Resume_and_Work_SamplesDGP_Work_SamplesMCPS_ID MS_To_Oracle_ConversionMCPS IDMS to Oracle Conversion.doc • Students With a Behavioral Date • Students by LRE With School • Legacy Duplicate Services Report • Future Duplicate Services Report Other reports may be required in the future based on the needs of both the MCPS administration, and the MCPS user community. Special Education - Future Processing After the final transition to a complete client-server environment for the MCPS Student Systems, the Special Education Reports will be produced directly from the Oracle database tables designed to facilitate the Special Education Reports processing in the client-server environment. It is envisioned that all the functionality of the interim processing solution will be carried forward, and that any enhancements required by the user community will be incorporated. The future processing for Special Education will provide three (3) extract programs that will create all required data for the reports listed above. These extracts will be the following: • Special Education Extract – For all Special Education Students • Active Enrollment Extract • Inactive Enrollment Extract User report selection will be available in the online system, and provide the capability to tailor the selection criteria to their needs. All reports will be available online, with an option to generate a hardcopy report. For users outside of Special Education, selection will be limited to their school.