Meaningful Use Sequest
- 1. What you should know about Meaningful Use
- 2. July 18, 2010 At Sequest our mission from day one was to encourage practitioners and executive staff to become “meaningful users” of their electronic health record (EHR). We are continuing this mission through our enterprise-wide TIER® application and the passing of the American Recovery and Reinvestment Act of 2009(ARRA) that includes Medicare and Medicaid incentive payments for meeting certain electronic information tracking criteria. Published July 13, 2010, the final ruling for Stage 1 of the meaningful use criteria specifically focuses on electronically capturing health information in a coded format; using that information to track key clinical conditions and communicate that information for care coordination purposes. Sequest has reviewed this information, and placed it in an easy to read grid which combines the list of meaningful use objectives for both eligible professionals (EP) and hospitals, the required EHR technology criteria to accomplish those objectives, and what criteria the government will use to measure “meaningful use”. The Centers for Medicare & Medicaid Services (CMS) defines “meaningful use” as agencies meeting a specific level of EHR utilization and service delivery integration. These fall into fifteen core objectives, and twelve menu items (two specifically for hospitals) for organizations to choose from. All fall under five health outcome policy priorities set forth by the Health Information Technology (HIT) Committee. Improving quality, safety, efficiency, care coordination, population and public health; and reducing health disparities; Engaging patients and their families; Improve care coordination; The patients healthcare team should communicate with public health agencies; and Ensuring adequate privacy and security protections for personal health information CMS has taken into consideration the time and effort required for each agency to meet all proposed meaningful use criteria. In this regard CMS has broken the use criteria into three stages. The initial use criteria listed in the grid is referred to as Stage 1. To receive incentive payments each agency must be in compliance within the 2012 calendar year. The current proposed timeline for updates to the criteria for Stage 2 is by the end of 2011 and Stage 3 by the end of 2013. Sequest is continually reviewing all updates to the ruling and will be in compliance with both Stage 2 and 3 when they are finalized. Like CMS, Sequest wants to help ensure reform of health care data gathering and improve health care quality by encouraging widespread EHR adoption. Sequest is committed to adhere to all passed federal standards, and will continue to be your meaningful use solutions partner. T 630-577-9003 F 630-577-9154 E info@sequest.net 801 Warrenville Rd, Suite 350 Part of Sequest Technologies, Inc. Lisle, IL 60532
- 3. Core Set of Fifteen Meaningful Use Objectives - Sequest Analysis Priority: Improving quality, safety, efficiency and reducing health disparities Stage 1 Final Objectives Measure TIER Review 1 Use CPOE for medication orders directly More than 30% of unique patients with at TIER® includes a full (CPOE) and Medical Administration Record entered by any licensed healthcare least one medication on their medication list (MAR). The Alchemy Gold drug decision support is utilized for professional who can enter orders into the seen by the EP or admitted to the eligible's all contraindications. medical record per state, local and hospital have at least one medication order professional guidelines entered using CPOE Implement drug-drug and drug-allergy Both EP's and hospitals needs to enable this Alchemy’s seamless integration with TIER®’s CPOE enables the interaction checks functionality for the entire Electronic Health frontline clinician to make rapid yet careful decision-making. Record (EHR) reporting period When you deploy Alchemy for CPOE decision support with TIER® from Sequest, users benefit from a single source of congruent drug information and clinical alerts enterprise-wide such as Drug-Drug/Food/Allergy interaction. 2 Generate and transmit permissible More than 40% of all permissible prescriptions The TIER® eRx web based e-prescribing tool gives each agency prescriptions electronically (eRX) written by the EP are transmitted electronically the ability to transmit prescriptions electronically. TIER® eRx using EHR technology integrates seamlessly into TIER® and allows users to seamlessly review clients medical records. 3 4 Record demographics: preferred language, More than 50% of all unique patients seen by Demographics can be captured during the Pre-admission gender, race, ethnicity, date of birth, date the EP or admitted to the eligible hospital or process and are viewable and can be updated at anytime within of death emergency department must have these the TIER® application. Clients complete demographic history demographics reported can be reviewed and reported. 5 Maintain an up-to-date problem list of More that 80% of all unique patients seen by The Master Treatment plan contains a prioritized problems or current and active diagnoses the EP or admitted into the eligible hospital or needs list from the integrated summary can be initialized to the emergency department have at least one entry Master Treatment plan for development of related goals, or an indication that no problems are known objectives, and interventions/modalities. The problem look up for the patient recorded as structured data table consists of 35 common problem/need areas and targeted outcomes. 6 Maintain active medication list More than 80% of all unique patients seen by The TIER® MAR records the date, time, medication and the EP or admitted to the eligible hospital or person administering. Missed medications with a justification are emergency department have at least one recorded and overlooked medications are automatically entry, or an indication that the patient is not recorded. In addition there is a recorded history all medication currently on medications, recorded as orders and discontinued medications. These medication lists will structured data be shared with TIER® eRX, our e-prescribing tool. 7 Maintain active medication allergy list More than 80% of all unique patients seen by The TIER® CPOE includes the ability to track and report all the EP or admitted to the eligible hospital or client allergies. emergency department have at least one entry, or an indication that the patient has no known medication allergies, recorded as structured data 8 Record and chart changes in the following More than 50% of the unique patients age 2 The TIER® Nurse Administration allows nursing staff to vital signs: Height, Weight, Blood years or older seen by the EP or admitted to efficiently document Medications, Vitals including height and Pressure, Calculate and display the body the eligible hospital, record blood pressure weight, Patient Safety and Behavioral Checks across all patients mass index (BMI). Plot and display growth and BMI and plot the growth chart for children on a unit. The application can also calculate BMI. charts for children 2 to 20 years including age 2 to 20 years old BMI Page 1
- 4. 9 Record smoking status for patients 13 More than 50% of all unique patient 13 years The TIER® Intake Assessment /Preadmission Process allow the years old or older or older seen by the EP or admitted to the user to capture/record the smoking history as well as alcohol eligible hospital have "smoking status" recorded and drug history. 10 Implement one clinical decision support Implement one clinical decision support rules Via TIER® organizations have the ability to track and report any rules relevant to specialty or high clinical relevant to this objective specific clinical protocols specifically assigned to a client as a part priority, including for diagnostic test of treatment. With the open architecture of the TIER® database ordering, along with the ability to track these diagnostic tests, and treatment compliance standards can compliance with those rules be reported to any outside agency. 11 Report ambulatory clinical quality measures For 2011, provide aggregate numerator, Via TIER® organizations have the ability to track and report any to CMS or the States denominator, and exclusions through specific hospital clinical measures specifically assigned programs, attestation as discussed in section II.A.3 of the or clients. With the open architecture of the TIER® database final rule these measures can be reported to CMS or State Medicaid. Priority: Engaging patients and families in their health care 12 Provide patients with an electronic copy of More than 50% of all patient request for an Via TIER® organizations have the ability to export electronic their health information (including electronic copy of their health information are copies of client health information in any number of file formats. diagnostic test results, problem lists, and provided within 3 business days Per the ruling, these can be placed on a CD or USB drive as allergies) upon request well as the TIER® Patient Portal. This will give each client a specific review of their clinical data. Meaningful Use does not override the HIPAA privacy rule that permits licensed healthcare professionals to withhold certain information if its disclosure would cause substantial harm to the client or another individual. 13 Provide patients with an electronic copy of More than 50% of all patients who are As stated above in objective 12, TIER® gives organizations the clinical summaries for outpatient visits, and provided clinical services (OP/IP) by an EP, or ability to provide electronic summaries and discharge discharge instructions at time of discharge an eligible hospital or emergency department instructions to clients in a number of ways. Per the final ruling. from inpatient units. should provide electronic copies of visit OP summaries should be provided in 3 business days. IP summaries and discharge notes. discharge summaries are upon patient request. Priority: Improve care coordination 14 Capability to exchange key clinical Capability to exchange key clinical information Sequest has already successfully demonstrated the ability to information among providers of care (for among providers of care and authorized generate and exchange Continuity of Care Information (CCD). example problem list, medication list, entities electronically medication allergies, diagnostic test results), among providers of care and patient authorized entities electronically Priority: Ensure adequate privacy and security protection for personal health information 15 Protect electronic health information Conduct or review a security risk analysis in TIER® contains a multidimensional security framework which created or maintained by certified EHR accordance with the requirements under 45 adheres to all HIPAA security standards. It can be based on technology through the implementation of CFR and implement security updates as roles, groups or by individual or a combination. The security appropriate technical capabilities necessary covers what a person has access to, what screens and reports they get to see and even what fields or buttons on those screens or reports will appear. In addition the security function handles the hierarchy of the organization to manage escalations and alerts. TIER® Audit Trail monitoring tool tracks use of all documents and reports. Page 2
- 5. Menu Set of Twelve Meaningful Use Objectives - Sequest Analysis Organizations must choose five to implement for stage 1 Priority: Improving quality, safety, efficiency and reducing health disparities Stage 1 Final Objectives Measure TIER Review Implement drug to drug, drug-allergy, drug- Eligible EP/hospital has enabled this Alchemy by Gold Standard is seamlessly integrated with formulary checks functionality and has access to at least one TIER®’s CPOE and enables the frontline clinician to make rapid internal or external drug formulary for the yet well-informed medication decisions. When you deploy entire EHR reporting period Alchemy for CPOE decision support within TIER® from Sequest, users benefit from a single source of congruent drug information and clinical alerts enterprise-wide such as Drug- Drug/Food/Allergy/Pregnancy interaction. In addition, the clinician has the ability to print up-to-date client education leaflets for prescribed medication to distribute to the client. 1 Record advanced directives for patients 65 Hospital Specific - More than 50% of all The TIER® system includes the ability to track client advanced years old or older unique patients 65 years old or older admitted directives as the intake assessment process. Any particular to the eligible hospital have an indication of an organizational process for gathering this information can be advanced directive status recorded. incorporated. 2 Incorporate clinical lab test results into More than 40% of all clinical lab tests results The TIER® system includes a lab order and results component certified EHR as structured data ordered by the EP or authorizing provider of which allows for the ordering lab tests and the recording of the hospital during the EHR reporting period results. In addition, the system supports an HL7 interface to whose results are either in a positive/negative several Lab systems for automated order entry and result or numerical format are incorporated in reporting. Results can be displayed graphically if required and certified EHR technology as structured data abnormal results can trigger a Doc Watch alert/TMail message to the doctor and other appropriate clinicians. 3 Generate lists of patients by specific Generate at least one report listing patients of This can be accomplished by running a Report using TIER® conditions to use for quality improvement, the EP, eligible hospital with specific condition Report Writer or Crystal Reports. Also with the open reduction of disparities, research and architecture reports can be generated with any ODCB 4 outreach compliant tool. Send reminders to patients per patient More than 20% of all unique patients that are TIER® allows your organization to easily print patient reminders, preference for preventive / follow-up care 65 year of age or older or 5 years old or instructions, informed consent documents, and collection notes. younger are send an appropriate reminder In addition, DocWatch functionality can be utilized to notify staff during the EHR reporting period of upcoming client events. 5 Priority: Engaging patients and families in their health care Provide patients with timely electronic More than 10% of all unique patients seen by Via TIER® organizations have the ability to export electronic access to their health information (including the EP are provided timely electronic access to copies of client health information in any number of file lab results, problem list, medication lists, their health information. This must be available formats.Per the ruling, these can be placed on a CD or USB medication allergies) within four business within four business days. drive as well as the TIER® Patient Portal. This will give each days of the information being available to client a specific review of their clinical data. Meaningful Use does the EP not override the HIPAA privacy rule that permits licensed healthcare professionals to withhold certain information if its disclosure would cause substantial harm to the client or another individual. 6 Page 3
- 6. Use Certified EHR technology to identify More than 10% of all unique patients seen by Alchemy by Gold Standard is seamlessly integrated with patient-specific education resources and the EP or admitted to the eligible hospital or TIER®’s CPOE and enables the frontline clinician to make rapid provide those resources to the patient if emergency room are provided specific patient yet well-informed medication decisions. The clinician has the appropriate education resources ability to print up-to-date client education leaflets for prescribed medication to distribute to the client. Processes can also be put in place for staff to print educational documentation specific to a client diagnosis or treatment strategy. 7 Priority: Improve care coordination Perform medication reconciliation when a Perform medication reconciliation for more Through the use of the TIER® Medication History, patient comes from another setting of care than 50% of transitions of care in which the Computerized Physician Order Entry (CPOE), Medical or provider of care or believes an patient is transitioned into the care of the EP Administration Record (MAR) and Medication Reconciliation encounter is relevant should perform or hospital. Form, clinical staff can complete medication reconciliation at all medication reconciliation relevant client encounters. 8 Provide a summary care record for each Provider summary of care record for at least TIER® allows organizations to fully document and print the client transition of their patient to another setting 50% of transitions of care and patient referrals care summary record. This can be done at any time for referral of care or provider of care or refers their purposes or during the transition from one level of care to patient to another provider of care should another. provide a summary of care record for each transition of care or referral 9 Priority: Improve population and public health Capability to submit electronic data to Performed at least one test of certified EHR The TIER® system produces a number of electronic submissions immunization registries or immunization technology's capability to submit electronic across the US. Specific Development data formats and testing systems and actual submission in data to immunization registries with state public health immunization facilities. If applicable accordance with applicable law and bidirectional interfaces will be developed. 10 practice Capability to submit electronic data on Perform at least one test of certified EHR's The TIER® system includes a lab order and results component reportable (as required by state law) lab technology's capacity to provide electronic which allows for the ordering lab tests and the recording of results to public health agencies and actual submission of reportable lab results to public results. In addition the system supports an HL7 interface to submission in accordance with applicable health agencies and follow-up submission if the several Lab systems for automated order entry and result law and practice test is successful. If no public health agencies in reporting. Results can be displayed graphically if required and the area can accept electronic health data this abnormal results can trigger a DocWatch alert/TMail message to objective is not applicable the doctor and other appropriate clinicians. Specific reporting lab results to public health agencies will be specific to each state. 11 Capability to submit electronic syndromic Perform at least one test of certified EHR The TIER® system produces a number of electronic submissions surveillance data to public health agencies technology's capacity to provide electronic across the US. Specific Development data formats with specific and actual submission with accordance to syndromic surveillance data to public health health agencies will need to be completed. As stated prior, the applicable law and practice agencies (unless none of the public health open architecture of TIER® gives all agencies the flexibility of agencies to with the EP or eligible hospital gathering and reporting data. Currently we employ numerous submits such information have the capacity to standard data transfers including HL7 and Web Services. receive the information electronically) 12 The information regarding meaningful use was fully reviewed by Sequest in order to crosswalk the final rules to the TIER® application. It should not be seen as legal advice regarding the ARRA/HITECH legislation, and each entity should seek legal counsel to obtain their own full understanding of the final rulings published on July 13, 2010. Page 4