MeetingsAndTechnology.ppt
- 1. Meetings and technology Ben Van den Bergh Vincent Valckx
- 2. Summary Introduction Meetings/Virtual meetings Technology The End
- 3. Summary Introduction Meetings/Virtual meetings Technology The End
- 4. Introduction Some questions you have to think about: When you think of meetings, how can Technology contribute? Does every member of a meeting have to be in the same room? A person communicates in many different ways, can you transfer them all using technology?
- 5. Introduction Communication is very important example: when you have an important “meeting” with a customer for communication you need meetings
- 6. Summary Introduction Meetings/Virtual meetings Technology The End
- 7. Meetings Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
- 8. Meetings Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
- 9. Introduction “ A majority of companies have higher travel expenses than they need” meeting face to face is best BUT there are also good ways to meet virtually
- 10. Meetings Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
- 11. Video conferencing What interactive use of video two or more locations to meet without being physically together example: http:// www.chilworthsciencepark.com/video_conferencing.html
- 12. Video conferencing Advantages large groups of people disparate locales inexpensive webcams and free or low-cost software Disadvantages audio and video equipment charge by the hour
- 13. Meetings Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
- 14. Web conferencing What interactive presentations audio by telephone/PC microphones example: http:// www.dataconnection.com /conferencing/
- 15. Web conferencing Advantages Internet access and a phone 1 presentation for 2500 people Disadvantages Expressions and body language
- 16. Meetings Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
- 17. Teleconferencing What sophisticated call “bridges” different phone calls into a single conversation example: http://www.tele-conferences.net /
- 18. Teleconferencing Advantages quickly and easily relatively low cost telephone Disadvantages not for more-complicated information not a desirable way
- 19. Meetings Introduction Video conferencing Web conferencing Teleconferencing Online collaboration tools
- 20. Online collaboration tools What extranets/private websites you to share files, documents example : http://www.aicomsolutions.com/methodology/meth-collab.html
- 21. Online collaboration tools Advantages reduce the need for some meetings Disadvantages communication is not interactive
- 22. Summary Introduction Meetings/Virtual meetings Technology The End
- 23. Technology: How doing a tele-conference Equipment Advance Materials Before During After
- 24. Equipment Test it in advance! Surrounding noise Know the features
- 25. Technology: How doing a tele-conference Equipment Advance Materials Before During After
- 26. Advance materials At least 3 days in advance Document uniquely Titles Imagenumbers Pagenumbers 1 day ahead: Send reminder Include technical connection method Include ground rules
- 27. Technology: How doing a tele-conference Equipment Advance Materials Before During After
- 28. Before Lay out all documents on your desk Have a backup connection method Check your environment (noise) Check your appearance Make sure you can never be interrupted
- 29. Technology: How doing a tele-conference Equipment Advance Materials Before During After
- 30. During Never wait more than 5 minutes for people Always one speaker at a time Always say your name first Appoint someone to take notes Tape the call End the session in a good way
- 31. Technology: How doing a tele-conference Equipment Advance Materials Before During After
- 32. After Distribute notes the next day Ask for feedback Meeting content Meeting manner
- 33. Summary Introduction Meetings/Virtual meetings Technology Demo + The End
- 35. The End Personal opinion about Meetings and Technology Great potential If possible always in person What do you think? …