Metadata for compound objects | training
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The document outlines metadata guidelines for compound objects, emphasizing the differences between parent and child metadata elements. It provides a detailed metadata element set and offers training on critical fields for metadata creators, including identifiers, titles, descriptions, and subjects. Hands-on activities with real examples are included to illustrate the application of these guidelines in practice.
Metadata for compound objects | training
- 1. METADATA FOR COMPOUND OBJECTS AGENDA Metadata element set Overview Do not use Pre-filled Focus on Metadata for compound objects Parent specific Parent vs. Children Metadata approach Hands-on activities Q&A training for metadata creators MARINA GEORGIEVA Visiting Digital Collections Librarian and Interim Student Supervisor UNLV Libraries March 4, 2020
- 2. METADATA ELEMENT SET 1. Identifier (ARK) 2. Digital Identifier 3. Physical Identifier 4. Citation 5. Collection Guide 6. Archival Collection 7. Project Name 8. Title 9. Alternative Title 10.Description 11.Date 12.Time Period 13.Creator 14.Contributors 15.Interviewer 16.Narrator 17.Subject 18.Extent 19.Format 20.Resource Type 21.Language 22.Place Name 23.Geographic Map 24.Geographic Coordinate 25.Publisher 26.Standardize Rights Statement 27.Rights 28.Rights Holder 29.Staff Note 30.Digital Provenance 31.Conversion Specifications 32.Date Digitized 33.Transcription 34.Material Type 35.Digital Processing Note 36.AS_sameAs 37.AS_partOf 38.Restrictions overview
- 3. METADATA ELEMENT SET 1. Identifier (ARK) 2. Digital Identifier 3. Physical Identifier 4. Citation 5. Collection Guide 6. Archival Collection 7. Project Name 8. Title 9. Alternative Title 10.Description 11.Date 12.Time Period 13.Creator 14.Contributors 15.Interviewer 16.Narrator 17.Subject 18.Extent 19.Format 20.Resource Type 21.Language 22.Place Name 23.Geographic Map 24.Geographic Coordinate 25.Publisher 26.Standardize Rights Statement 27.Rights 28.Rights Holder 29.Staff Note 30.Digital Provenance 31.Conversion Specifications 32.Date Digitized 33.Transcription 34.Material Type 35.Digital Processing Note 36.AS_sameAs 37.AS_partOf 38.Restrictions do not use fields ‘Do not use’ fields are either for legacy collections or the values are auto generated
- 4. METADATA ELEMENT SET 1. Identifier (ARK) 2. Digital Identifier 3. Physical Identifier 4. Citation 5. Collection Guide 6. Archival Collection 7. Project Name 8. Title 9. Alternative Title 10.Description 11.Date 12.Time Period 13.Creator 14.Contributors 15.Interviewer 16.Narrator 17.Subject 18.Extent 19.Format 20.Resource Type 21.Language 22.Place Name 23.Geographic Map 24.Geographic Coordinate 25.Publisher 26.Standardize Rights Statement 27.Rights 28.Rights Holder 29.Staff Note 30.Digital Provenance 31.Conversion Specifications 32.Date Digitized 33.Transcription 34.Material Type 35.Digital Processing Note 36.AS_sameAs 37.AS_partOf 38.Restrictions pre-filled fields ‘Pre-filled’ fields have pre-populated values by the metadata manager and they import
- 5. METADATA ELEMENT SET 1. Identifier (ARK) 2. Digital Identifier 3. Physical Identifier 4. Citation 5. Collection Guide 6. Archival Collection 7. Project Name 8. Title 9. Alternative Title 10.Description 11.Date 12.Time Period 13.Creator 14.Contributors 15.Interviewer 16.Narrator 17.Subject 18.Extent 19.Format 20.Resource Type 21.Language 22.Place Name 23.Geographic Map 24.Geographic Coordinate 25.Publisher 26.Standardize Rights Statement 27.Rights 28.Rights Holder 29.Staff Note 30.Digital Provenance 31.Conversion Specifications 32.Date Digitized 33.Transcription 34.Material Type 35.Digital Processing Note 36.AS_sameAs 37.AS_partOf 38.Restrictions focus on Fields metadata creators must focus on (in bold) and fields they should review and fill if
- 6. METADATA FOR COMPOUND OBJECTSparent specific • Object ARK • Digital ID • Citation • Archival collection • Title • Description • Date • Time period • Subject (up to 5 topical terms) • Format • Resource type • Publisher • Standardize right statement • Rights • Staff note • Digital provenance • Physical ID • Collection ARK • Creator • Contributor • Interviewer • Narrator • Language (for textual objects) • Geo map • Rights holder Mandatory Required if any Parent ONLY Each parent object must have If available must add to parent • Object ARK • Citation • Collection ARK • Archival Collection • Publisher • Standardize rights statement • Rights • Digital provenance Do not put any of these on children
- 7. • Description • Date • Subject topical • Subject proper names • Format • Resource Type • Language • Geographic Map • Material Type METADATA FOR COMPOUND OBJECTSparent vs. children • Digital ID • Title Mandatory Each child object must have Optional Examine children for unique values Empty children • Children that don’t have anything different from parent • Totally fine to upload ‘empty’ children • Remember each empty child still gets Digital ID and Title!
- 8. METADATA FOR COMPOUND OBJECTSmetadata approach • Top to bottom • First parent, then children • Children get only • Unique description • Unique dates • Subject (names) • Children automatically inherit the parent metadata – do not repeat it New approach• Create metadata for all PARENT ONLY fields (slide 6) • Create metadata for all PARENT Mandatory fields (slide 6) • Examine the children quickly 1. Capture similarities first (they go on parent level) Are topical subjects similar? subject field Are all children the same type? format |resource type | material type Are all children on the same location? geo map field 2. Determine and record differences (on child level) Is there any specific child-related description? description field Do children have specific date? date 3. Determine and record differences (on child + parent level) Are there any proper names to be pulled from description? Different • Date • Time period • Subject topical • Format (letter) Different • Subject (name) • Description • Location
- 9. SUPPORTING DOCUMENTATION Metadata simplified (a.k.a. cheat sheet) Element set obligation and examples (spreadsheet) Metadata application profile
- 10. HANDS-ON ACTIVITIES 4 compound objects • pho033724 Las Vegas Bugle Photograph Collection on Lesbian, Gay, Bisexual, and Transgender Hi (PH-00336) • pho028771 Dennis McBride Photograph Collection (PH-00263) • pho034641 Emily Higby Powell Photograph Album (PH-00114) • pho034145 Harvey's Hotel and Casino Postcard Collection (PH-00367) Additional for discussion in time allows • ent001667 Ffolliott "Fluff" LeCoque Papers http://d.library.unlv.edu/digital/collection/ent/id/49220/rec/1
- 11. HANDS-ON ACTIVITIES Compound object 1 | pho033724 child 2 child 3 child 4 child 5 child 6 child 7 child 8 Discuss fields and parent vs. child level metadata • Title • Description • Date / Time period • Subject • Format • Resource type • Geo map • Material type What we know Title: Coco at the Cave Nightclub in Las Vegas, Nevada: photographic prints Collection: Las Vegas Bugle Photograph Collection on Lesbian, Gay, Bisexual, and Transgender History, 1993- 2002 Description: Cave nightclub - 8 (eight) images of "Coco", a drag performer. Located at 5740 W. Charleston Blvd., Las Vegas. (1994). child 1
- 12. HANDS-ON ACTIVITIES Compound object 2 | pho028771 child 2 Discuss fields and parent vs. child level metadata • Title • Description • Date / Time period • Subject • Format • Resource type • Geo map • Material type What we know Title: Statue of Rafael Rivera at the entrance of Old Vegas: photographic prints Collection: Dennis McBride Photograph Collection 1900-2000s Description: U.S. Bureau of Reclamation. Statue of Rafael Rivera located at the entrance of Old Vegas, an amusement park located in Henderson, NV. child 1
- 13. HANDS-ON ACTIVITIES Compound object 3 | pho034641 child 2 child 3 child 4 child 5 child 6 child 7 *Album has 55 childre What we know Title: Landscape views: photograph album Collection: Emily Higby Powell Photograph Album, 1910-1920 Description: From the Emily Higby Powell Photograph Album (PH-00114) -- contains black-and-white photographs taken by Emily Higby Powell on a trip from New York to the Discuss fields and parent vs. child level metadata • Title • Description • Date / Time period • Subject • Format • Resource type • Geo map • Material type child 1
- 14. HANDS-ON ACTIVITIES Compound object 4 | pho034145 child 2 Discuss fields and parent vs. child level metadata • Title • Description • Date / Time period • Subject • Format • Resource type • Geo map • Material type What we know Title: Artistic rendition of the "21 Club" Casino in the Hotel Last Frontier in Las Vegas, Neavda: postcard Collection: Harvey's Hotel and Casino Postcard Collection , 1940-1990 Description: From Harvey's Hotel and Casino Postcard Collection (PH-00367) child 1
- 15. QUESTIONS? Visiting Digital Collections Librarian University of Nevada - Las Vegas University Libraries Tel: 702-895-2310 marina.georgieva@unlv.edu www.marina-expertise.com