Microsoft dynamicsnav2016 productoverview_and_capabilityguide.compressed

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Starter Pack Extended PackMicrosoft Dynamics NAV
Product Overview and
Capability Guide
Microsoft Dynamics NAV
2016
October, 2015

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Content
1 Microsoft Dynamics NAV

A Proven Solution for Your Business
Partners Boost Success for Small and Midsize
Businesses
2 How to Buy Microsoft
Dynamics NAV 2016

The Starter Pack
The Extended Pack
3 Packaging of Functionality in
Microsoft Dynamics NAV 2016

Starter Pack functionality
Extended Pack functionality
4 Product Capabilities in

Financial Management
General
Fixed Assets
Cash Management
Supply Chain Management (SCM)
Sales and Receivables
Sales Tax
Purchase and Payables
Inventory
Warehouse Management
E-Invoicing
Document Management Document Capture
Workflow
Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Jobs
Sales, Marketing, and Service Management
Sales and Marketing
Service Management
E-services
Human Resources Management (HRM)
Clients and Usability
Languages
Configuration and Development
Application Objects
Other
5 Learn More
Use the arrow keys left and right to
navigate this PDF document or the
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1.

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A Proven Solution for Your Business
Microsoft Dynamics NAV is multi-language,
multi-currency business management solution that
helps more than 117,000 companies worldwide
manage their accounting and finances, supply chain,
and operations. Start with what you need now, and
easily adapt as your business needs change. In the
Microsoft cloud or on your servers—the choice is
yours.
Microsoft Dynamics NAV and Office 365 is the winning combina-
tion for business. When your email, calendar, and files seamlessly
come together with your data, reports and business processes
you get an integrated experience that no other stand-alone
enterprise resource planning (ERP) solution can match. Share
the big picture on your team collaboration site and conveniently
drill into the details within Microsoft Dynamics NAV without the
need to change from one application to the other. A consistent
user experience across devices makes it easy for your people to
complete their everyday tasks whether they are in the office or
on the go.
Microsoft Dynamics is sold by a global network of solution
specialists, known as partners or resellers. Your local partner
prices and implements Microsoft Dynamics NAV based upon
your unique needs. Microsoft partners provide deep local
and technical knowledge of specific industry and vertical
requirements.
ONE LOGIN
TO YOUR DAY
PARTNERS BOOST SUCCESS FOR
SMALL AND MIDSIZE BUSINESSES
A Proven Solution for
Your Business
Partners Boost Success
for Small and Midsize
Businesses

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Your Complete Business in the Cloud.
Microsoft Dynamics NAV and Office 365
A Proven Solution for
Your Business
Partners Boost Success
for Small and Midsize
Businesses

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2.
How to Buy
Microsoft
Dynamics NAV
2016

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The Starter Pack
The Extended Pack
2. How to Buy Microsoft Dynamics NAV 2016
Perpetual Licensing
Perpetual Licensing for Microsoft Dynamics NAV is designed to
help small and midsize businesses get started with an affordable
upfront starting price, rapid start tools and built in functionality.
With Microsoft Dynamics Perpetual Licensing, customers license
the ERP Solution functionality, and access to that functionality is
secured by licensing users.
Service Provider’s Subscription Licensing
Service provider ’s Subscription Licensing for Microsoft Dynamics
NAV is designed to help keep the upfront cost to a minimum
through a “per user per month” licensing fee. This helps small
and midsize businesses get started with a low initial cost while
leveraging the built-in functionality and rapid start tools.
Both licensing models are designed to simplify the purchase
process. Customers have the choice of two concurrent-user types,
Limited User and Full User, and the option to give those users
access to advanced functionality through the “Extended Pack.”
Microsoft Dynamics NAV is available exclusively through Microsoft Dynamics Certified Partners. These Value Added
Resellers provide planning, implementation, customization, and support services aimed at optimizing the solution
for each customer’s specific needs. Regardless of how and where the software is deployed, customers have the
choice of purchasing their Microsoft Dynamics NAV licenses up front, or paying a monthly fee to a service provider.
EXTENDED PACK
(OPTIONAL)
Advanced functionality
CONFIGURATIONS
Configuration and Development (NAV/GP)
Application Objects (NAV)
FULL USER
Full Read
Full Write
STARTER PACK
(REQUIRED)
Financials Distributions
LIMITED USER
Full Read
LImited Write
3 Full User licenses
included
Figure 1: Perpetual Licensing Overview
STARTER PACK
Finance
Distribution
Projects
Manufacturing
EXTENDED PACK
Professional
Services
Warehousing
Figure 2: Starter Pack and Extended Pack – Functionality

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The Starter Pack
The Extended Pack
THE STARTER PACK
Small and midsize businesses can quickly and affordably get
started with Microsoft Dynamics NAV 2016. The Starter Pack
offers core Financials, Distribution and Professional Services
functionality, plus three Full User licenses for one price.
The functionality included in the Starter Pack is designed to help
customers:
Gain control and insight over their finances
Purchase and sell items and materials
Pay and manage employees
Manage the billables generated by consultants
Customer Relationship Management (CRM) to manage
customer and supplier relationships and offer the highest
quality of service and support.
For many businesses, this is the only license component required.
Figure 3: Starter Pack
Notes:
Additional software licenses may be required, such as Microsoft
Windows Server, Microsoft SQL Server, Microsoft Office 365 and
Microsoft SharePoint. These licenses are not included with the
Starter Pack. Additional software must be licensed according to
the applicable license terms.
See Licenses of Additional Software for more information.
THE EXTENDED PACK
Businesses that require more advanced functionality can license
the optional and additive Extended Pack. The Extended Pack
enables customers to integrate core financials and distribution
management with broader functionality extensions such as:
Manufacturing to support and control the manufacturing
environment
Warehousing to manage the warehouse to support
operations
The first three Full Users included in the Start Pack get to access
to all of the incremental functionality.
Figure 4: Extended Pack
Notes:
The Starter Pack is a prerequisite to the Extended Pack
Upon purchasing the Extended Pack the functionality is
extended to all current and coming users of the customer.
STARTER PACK
(REQUIRED)
Financials Distribution
included
STARTER PACK
(REQUIRED)
Financials Distributions
included
EXTENDED PACK
(OPTIONAL)
Advanced functionality

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3.
Packaging of
Functionality in Microsoft
Dynamics NAV 2016

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3. Packaging of Functionality in
Microsoft Dynamics NAV comes with a wide set of functionalities
that through Microsoft Dynamics NAV 2016 provide some great
opportunities for deployment supporting business processes
and enhancing business productivity within the organization.
A Microsoft Dynamics NAV customer can choose whether to
deploy the Starter and Extended Pack through the Microsoft
Windows client for Microsoft Dynamics NAV, the Web client
for Microsoft Dynamics NAV or the Microsoft Dynamics NAV
Portal framework for Microsoft SharePoint (also known as the
Microsoft Dynamics NAV SharePoint client) all through the same
User types.
The Starter Pack is for companies who need core financials and trade functionality:
Including; Basic Financials Management (General Ledger and Fixed Assets);
Basic Supply Chain Management and Basic Sales Management (Sales, Purchasing
and Inventory); Professional Services (Project management) with a broad set of
Business Insight and reporting functionality as an integral part of the product.
Additionally the Starter Pack comes with a wide range of tools to customize the
solution, to meet the needs of every customer together with deep integration
opportunities to be made through web services.
The Extended Pack is for growing, midmarket, or high-functional-needs
companies who are looking for an adaptive solution with a broad set of functionality:
including Warehousing, and Manufacturing. It comes with additional customization
objects for doing more extensive customizations.
Starter Pack
functionality
Customer Relationship
Management
Project Management
Configuration and
Development
Supply Chain
Management
Human Resource
Management
Languages
Other
Extended Pack
functionality
Financial
Management Ext.
Management Ext.
Configuration and
Development Ext.
Supply Chain
Management
Manufacturing
Solutions

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(includes all the functionality in the starter pack)
FINANCIAL MANAGEMENT
√√ Basic General
Ledger
√√ Allocations
√√ Budgets
√√ Accounts Schedules
√√ Consolidation
√√ Basic XBRL
√√ Change Log
√√ Cash Flow Forecast
√√ Basic Fixed Assets
√√ Insurance
√√ Maintenance
√√ Fixed Assets
– Allocations
√√ Reclassification
√√ Bank Management
√√ Check Writing
√√ Bank Reconciliation
√√ Payment Handling
√√ Basic Dimensions
√√ Advanced
Dimensions
√√ Unlimited
Companies
√√ Multiple Currencies
√√ Deferrals
PROJECT MANAGEMENT
√√ Basic Resources
√√ Capacity
Management
√√ Multiple Costs
√√ Estimates
√√ Tasks/Steps
√√ Jobs
√√ Time Sheet
CONFIGURATION AND DEVELOPMENT
√√ Report Designer (100 Reports)
√√ Table Designer (10 Tables)
√√ Query Designer (100 Query)
√√ XML Port (100 XML)
√√ Page Designer (100 Pages)
√√ Code units (10
CUSTOMER RELATIONSHIP MANAGEMENT
√√ Contact Management
√√ Task Management
√√ Outlook Client Integration
√√ Contact Classification
√√ Campaign Management
√√ Opportunity Management
√√ Interaction/Document
Management
√√ Mail Logging for Microsoft
Exchange
√√ Microsoft Dynamics CRM
integration
CUSTOMER RELATIONSHIP MANAGEMENT EXT.
√√ Service Order Management
√√ Service Price Management
√√ Service Item Management
√√ Service Contract Management
√√ Planning and Dispatching
CONFIGURATION AND DEVELOPMENT EXTENDED
√√ Table (10 tables)
√√ Pages (100 pages)
√√ Code units (10 units)
√√ XML Port (100 XML)
FINANCIAL MANAGEMENT EXTENDED
√√ Responsibility Centers
√√ Inter-company Postings
√√ Cost Accounting
Starter Pack
functionality
Management
Project Management
Configuration and
Development
Supply Chain
Management
Human Resource
Management
Languages
Other
Extended Pack
functionality
Financial
Management Ext.
Management Ext.
Configuration and
Development Ext.
Supply Chain
Management
Manufacturing
Solutions

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SUPPLY CHAIN MANAGEMENT
√√ Basic Receivables
√√ Sales Invoicing
√√ Sales Order
Management
√√ Sales Invoice
Discounts
√√ Alternative Ship-To
Addresses
√√ Shipping Agents
√√ Sales Return Order
Management
√√ Sales Line
Discounting
√√ Sales Line Pricing
√√ Sales Tax
√√ Basic Payables
√√ Purchase Invoicing
√√ Purchase Order
Management
√√ Purchase Invoice
Discounts
√√ Requisition
Management
√√ Alternative Order
Addresses
√√ Purchase Return
Order Management
√√ Purchase Line
Discounting
√√ Purchase Line Pricing
√√ Drop Shipments
√√ Salespeople/
Purchasers
√√ Basic Inventory
√√ Multiple Locations
√√ Stock-Keeping Units
√√ Alternative Vendors
√√ Assembly
Management
√√ Location Transfers
√√ Item Substitutions
√√ Item Cross
References
√√ Nonstock Items
√√ Item Tracking
√√ Item Charges
√√ Bin
√√ Pick
√√ Analysis Reports
√√ Item Budgets
√√ Workflows
√√ Document
Management,
Document Capture
and OCR
√√ E-services
HUMAN RESOURCE MANAGEMENT
√√ Basic Human Resources
SPROG
√√ Multiple Document Languages √√ Multiple Languages
OTHER
√√ Subsidiary (Each)
√√ Intrastate
√√ Extended Text
√√ Job Queue
√√ Reason Codes
√√ Dynamics NAV Server
MANUFACTURING SOLUTIONS
√√ Production Orders
√√ Production Bill of Materials
√√ Version Management
√√ Agile Manufacturing
√√ Basic Supply Planning
√√ Demand Forecasting
√√ Basic Capacity Planning
√√ Machine Centers
√√ Finite Loading
SUPPLY CHAIN MANAGEMENT EXT
√√ Order Promising
√√ Calendars
√√ Campaign Pricing
√√ Cycle Counting
√√ Put Away
√√ Warehouse Receipt
√√ Warehouse Shipment
√√ Standard Cost Worksheet
√√ Warehouse Management Systems
√√ Internal Picks and Put Aways
√√ Automated Data Capture System
√√ Bin Setup
(includes all the functionality in the starter pack)
Starter Pack
functionality
Management
Project Management
Configuration and
Development
Supply Chain
Management
Human Resource
Management
Languages
Other
Extended Pack
functionality
Financial
Management Ext.
Management Ext.
Configuration and
Development Ext.
Supply Chain
Management
Manufacturing
Solutions

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4.
Product Capabilities in
2016

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4. Product Capabilities in Microsoft Dynamics NAV 2016
FINANCIAL MANAGEMENT
General
Accounts Schedules
Powerful financial reporting tool that can help accountants and
financial analysts to extract the most essential business data
from the chart of accounts, budgets, cash flow accounts and
cost types into financial reports, which can be used to efficiently
monitor the health of the business and provide valuable input for
the business decision makers. You get to choose the accounts
you want to monitor and report on, change the order of the
accounts, and combine figures in various ways, set up which
columns to print, change the description of the accounts and
supply them with additional notes.
In addition, you can make simple calculations on the data you
selected on the accounts schedules worksheet, and compare
current figures with historical ones and with your budgets.
Allocations
Allocate general ledger entries to combinations of accounts,
departments, and projects using allocation keys based on
amount, percentage, or quantity. This feature is available through
Recurring General Journals.
Basic General Ledger
This module includes all the basic functionality necessary for
setting up a company and posting to the general ledger, chart of
accounts, general journals, VAT facilities, recurring journals, and
source codes. Also includes:
Facilities for internal and external reporting.
RapidStart Services for Microsoft Dynamics NAV
Workflow for approval of sales and purchase documents.
Posting and reporting in your company’s base currency.
Posting and reporting in an additional currency with the
addition of the Multiple Currencies module.
Capability to export data from any form to Microsoft Word
or Microsoft Excel®
using style sheets.
Capability to link to external documents.
Two languages—U.S. English and one other.
Set up sales and purchase documents archiving.
Background posting.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Sales, Marketing, and
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Power BI Content Pack
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Basic XBRL
Export documents from Microsoft Dynamics NAV in XBRL
(Extensible Business Reporting Language) format and import
XBRL taxonomies into Microsoft Dynamics NAV from the Inter-
net, email, or other systems. XBRL is an XML-based specification
that uses accepted financial reporting standards based on
standardized, underlying data tags. The module includes:
Capability to map your general ledger to XBRL taxonomies
so that the same XBRL document instance can be used for
various purposes, independent of the format required by
the receiver of the document.
Support for the XBRL 2.1 Specification released by the XBRL
Consortium.
Budgets
Work with budgets in general ledger accounts. After you have
created a budget, you can print a balance that shows variances
to the budget by percentage. Work with multiple budgets at one
time. For example, work with a 100 percent budget, a 110 percent
budget, and so on. Budgets are generally entered per period for
the relevant general ledger accounts. Budgets can be exported/
imported to/from Excel, allowing you to use all the calculation
capabilities of Excel while preparing your budgets.
Change Log
Log user changes made to Microsoft Dynamics NAV master data.
You can log all direct modifications a user makes to the data in
the database, except for changes to “working documents” such as
journals, sales orders, and purchase orders. The change log func-
tionality makes it possible to get a chronological list of all changes
to any field in any table (except those “working documents” just
mentioned) and to identify by user ID who made the changes.
Consolidation
Consolidate companies in Microsoft Dynamics NAV. The com-
panies can come from one or from several different Microsoft
Dynamics NAV databases or other files, and you can import
and export financial information in this module. If data used is
retrieved from several Microsoft Dynamics NAV solutions, use
this module only in the parent company.
Deferrals
Set up deferral templates that automate the process of defer-
ring revenues and expenses over a pre-defined schedule. This
enables companies to easily recognize revenues and expenses in
periods other than the period in which the transaction is posted.
Intercompany Postings
Manage accounting for more than one company in the same
posting process. The companies can be in the same or in one
of several different Microsoft Dynamics NAV databases. You can
also send documents to partner companies. Users control the
document flow through an Inbox/Outbox feature, and transac-
tions are completed as general journal transactions or through
receivables and payables, which enables the use of currencies
and correct reconciliation.
Responsibility Centers
Set up profit centers and/or cost centers. A company can sell
items with specific prices and that are related to a responsibility
center. You can tie a user to a responsibility center so that only
sales and purchase documents related to the particular user are
displayed. Users get assistance with entering extra data, such as
dimensions and location codes.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Cost Accounting
Cost Accounting provides an efficient way to control the
company’s costs by providing visibility and insight into
budgeted and actual costs of operations, departments, products,
and projects. Cost Accounting synchronizes cost information
with the general ledger, and then allocates that information to
different costs centers and cost objects.
This module includes enabling you to:
Transfer costs from the general ledger.
Enter and post internal charges and allocations directly
in the Cost Accounting Cost journal.
Predefine recurring cost allocation rules on cost allocation
cards and execute in a batch job.
Undo allocations.
Create cost budgets and transfer cost budget entries to
actual entries.
Cash Flow Forecast
Cash Flow Forecast provides a prediction of how a company’s
liquidity—cash and other treasure positions—will evolve over
time. It consists of two things—cash receipts and cash disburse-
ments—the money you expect to receive and the cash you
expect to pay out—plus the liquid funds you have available.
These elements together show you a direct cash flow forecast.
Fixed Assets
Basic Fixed Assets
Keep track of fixed assets such as buildings, machinery, and
equipment. You can also post various fixed-asset transactions:
acquisitions, depreciation, write-downs, appreciation, and
disposal. For each fixed asset, you set up depreciation books in
which the methods and other conditions used for calculating
depreciation are defined. You can set up an unlimited number
of depreciation books to satisfy legal requirements, and for tax
and internal accounting purposes. This module is well suited for
international companies that need to use many depreciation
methods.
Fixed Assets Allocations
Allocate different percentages of fixed asset transactions, such
as acquisition cost and depreciation, to different departments
or projects by using allocation keys. Useful for when several
departments share a fixed asset.
Insurance
Keep track of insurance coverage and annual insurance
premiums for your fixed assets and easily determine whether
your assets are under-insured or over-insured. You can attach
each asset to one or more insurance policies and also index
insurance amounts.
Maintenance
Record maintenance and service expenses for each fixed asset.
Get the detailed information you need to analyze and make
decisions about the renewal and disposal of fixed assets.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Reclassification
Reclassify a fixed asset or part of a fixed asset—for example,
from one department to another. You can split one fixed asset
into several fixed assets, or combine several fixed assets into
one fixed asset. When you need to dispose of one part of a fixed
asset, you can split it into two assets and then dispose of the
appropriate one.
Advanced Dimensions
Advanced Dimensions provides unlimited dimensions for use
in transactions in all ledgers. You can name all the dimensions
according to what is most appropriate for your business. In
addition to an unlimited number of dimensions, this module
includes advanced dimensions functionality that enables you
to set up rules for how to combine dimensions and dimension
values. This helps you control the use of dimensions and increas-
es the reliability of output based on dimensions.
You can also:
Set up rules for prioritization of default values and define
dimension rules to fit your specific business.
Set up and use analysis views to analyze general ledger
transactions per dimension and combine dimensions as
you want.
Include budget information in analysis views, which is an
advanced way of analyzing data using dimensions.
Combine analysis of dimensions with the use of account
schedules.
Basic Dimensions
Add two additional dimensions to the general ledger and to any
of the other ledgers in Microsoft Dynamics NAV for greater
flexibility when working with analytical tools. You can give the
two dimensions the names that are most appropriate for your
business and assign dimension codes to each transaction that
involves a general ledger account, customer, vendor, fixed asset,
resource, job, or inventory item. In addition, you can define
default dimension values and rules for the default values for all
account types (general ledger, customer, vendor, item, and so
on) to help you easily add dimensions to all transactions.
This module can be used in companies that, for example, have
several projects, regions, or profit centers.
You can also use it to:
Closely analyze projects in companies that work with
projects across departments and functions.
Generate a statement of operations for a company car
account, where the individual automobiles are set up as
projects.
Establish a single account for all company cars, even
though a detailed statement per car is called for.
Print a balance for a given department or project or for
combinations of the two.
Unlimited Companies
Provide competitive pricing if your business needs more than
one company.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Multiple Currencies
Manage multiple currencies throughout the system, including
payables and receivables, general ledger reports, resource and
inventory items, and bank accounts (when integrated with the
Cash Management features). With Multiple Currencies, you can:
Enter exchange rates and convert currency in full
compliance with euro legislation (including “triangulation”)
in the European Monetary Union (EMU) countries.
Triangulation is the required method of currency
conversion during the transitional period of the euro.
Perform currency conversion according to exchange rates
that are stored and maintained in the exchange rate table.
Set up a currency in the exchange rate table and specify
the format so that amounts will always be shown in the
correct format on all forms and reports throughout the
system.
Enter exchange rates for a date or for a period in the
exchange rate table.
Calculate the exchange rate associated with the date on
the transaction for each conversion of a currency amount
to a local amount.
Save historical exchange rates in the exchange rate table to
keep track of fluctuations over a period of time.
Transact business in any number of currencies for any
customer and vendor. For example, companies can issue
an invoice in one currency and accept payment for that
invoice in a different currency.
Manage currency conversion dynamically and help ensure
efficient processing of exchange rate updates.
Store details of transactions involving receivables and
payables in local and foreign currencies so that aging and
reports for receivables and payables can be printed in local
or foreign currency.
Use the Exchange Rate Adjustment option to adjust
receivables and payables and post unrealized gains/losses
to the general ledger.
Cash Management
Bank Account Management
Create, operate and manage multiple bank accounts for catering
to your diverse business needs and across different currencies.
Electronic Payments and Direct Debits
Create payment proposals based on vendor documents and
generate bank payment files in ISO20022/SEPA format or use
the Bank Data Conversion Service for generating the appropriate
electronic payment file for your bank. Easily keep track of the
payment export history for your electronic payments and
recreate a payment file whenever needed. Apply payments
comes with simple streamlined process to mark and process the
desired transactions.
Create direct debit collections to get the money directly from
your customer’s bank account and generate a bank direct debit
file in ISO20022/SEPA format.
Reconciliation of Incoming and
Outgoing Bank Transactions
Import bank transaction data from electronic files sent from
your bank in ISO20022/SEPA format—or use the Bank Data
Conversion Service for other file types. Apply the bank
transactions automatically to open customer and vendor
ledger entries and create your own mapping rules. Review the
proposed applications and account mappings in an easy and in-
tuitive way. It is possible to modify the algo algorithm behind the
record matching is possible by modifying, removing or adding
rules.
Bank Account Reconciliation
Import bank statement data from electronic files sent from
you bank in ISO20022/SEPA format—or use the Bank Data
Conversion Service for other file types. Reconcile your bank
statement data automatically to open bank account ledger
entries and keep track of all bank statements.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Check Writing
Generate Computer printed checks with a unique number series
for each bank account. You can specify on the payment journal
line whether you want this payment to be made with a computer
or a manual check. This assists internal control by ensuring
that the computer check is actually printed before posting
the payment. Check printing comes with flexible user options,
such as voiding a check, reprinting, using check forms with
preprinted stubs, testing before printing, and also the possibility
to consolidate payments for a vendor into a single check.
SUPPLY CHAIN MANAGEMENT (SCM)
Alternative Ship -Tos
Set up multiple ship-to addresses to accommodate customers
that in addition to a main business address have more than one
site to which order can be shipped. These additional locations
can then be selected by the order processor when creating a
sales order or invoice.
Basic Receivables
Set up and maintain the customer table. Post sales transactions
in journals and manage receivables; register customers and
manage receivables using general journals. Together with
Multiple Currencies, this module can post sales transactions and
manage receivables in multiple currencies for each customer.
Basic Receivables is integrated with Basic General Ledger and
Inventory and is required for the configuration of all other Sales
and Receivables module. Sales Invoicing is also frequently used
with this module.
Calendars
Set up calendars with working and non-working days. Assign
a base calendar to customers, vendors, locations, companies,
shipping agent services, and the service management setup—
and make changes to each as necessary. Calendar entries will
be used in date calculations on sales orders, purchase orders,
transfer orders, production orders, service orders, and requisition
and planning worksheets.
Campaign Pricing
Work with sales prices and sales line discounts connected
with specific campaigns. After you have activated the prices/
discounts, any customer or contact related to a company
currently in a segment associated with a given campaign can
access the price/discount associated with that campaign. Prices
are valid for the life of the campaign or until you decide to
deactivate them. When you create a sales document or service
order, the campaign price/discount is included among the
pricing reductions available when Microsoft Dynamics NAV
chooses the price to retrieve on the line.
Order Promising
Promise accurate order shipment and delivery dates to
customers based on an item’s current and future availability.
When items are not available to meet a customer’s requested
delivery date, calculate the earliest shipment date as either
an available-to-promise date that is based on upcoming
uncommitted supply or a capable-to-promise date—a date
when items can become available should they be replenished.
Sales Invoicing
Set up, post, and print customer invoices and sales credit
memos. This module is fully integrated with General Ledger
and Inventory.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Sales Invoice Discounts
Calculate invoice discounts automatically. Set up any number of
invoice discount terms, including a certain minimum amount,
discount percentage, and/or a service charge. The discount is
calculated on the individual item lines and becomes part of the
net sum of the invoice. Calculations can be done in both local
and foreign currencies.
Sales Line Discounting
Manage flexible item price discount structures that differentiate
between special agreements with individual customers and
customer groups, and are conditioned by such parameters
as minimum quantity, unit of measure, currency, item variant
and time period. The best unit price, as based on the highest
discount, unit price is calculated for the sales line when the order
details meet the conditions specified in the sales line discounts
table.
Sales Line Pricing
Manage flexible item price structures that differentiate between
special agreements with individual customers and customer
groups, and are conditioned by such parameters as minimum
quantity, unit of measure, currency, item variant and time period.
The best, that is, the lowest, unit price is brought to the sales line
when the order details meet the conditions specified in the sales
prices table. Make updates and changes to the price agreements
as recorded in the sales prices table by using the sales price
worksheet.
Sales Order Management
Manage sales quotes, blanket sales orders, and sales order
processes. Setting up an invoice directly differs from setting up a
sales order in which the quantity available is adjusted as soon as
an amount is entered on a sales order line. Quantity available is
not affected by an invoice until the invoice is posted.
Use the Sales Order Management module to:
Manage partial shipments.
Ship and invoice separately.
Create prepayment invoices for the sales order.
Use quotes and blanket orders in the sales phase.
(Quotes and blanket orders do not affect inventory figures.)
Sales Return Order Management
This module enables you to create a sales return order, so you
can compensate a customer for wrong or damaged items. Items
can be received against the sales return order. Create a partial
return receipt or combine return receipts on one credit memo.
Link sales return orders with replacement sales orders.
Shipping Agents
Set up multiple shipping agents (for example, UPS, DHL, external
carriers, or your own carrier) and relate their services (express,
overnight, standard) with shipping time. Associate default
shipping agents and their services with individual customers
or specify those details on sales orders and transfer orders to
improve accuracy of order promising.
Sales Tax
Sales Tax
Calculate Sales Tax and set up individual tax areas for each
customer and vendor. Also enables you to calculate the use tax
on the tax. Sales tax can also be calculated from the general
journal lines. Please check your local pricelist for availability
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Purchase and Payables
Alternative Order Addresses
Set up multiple addresses to manage orders from vendors that
in addition to a main business address have more than one site
from which they ship orders. These additional locations can then
be selected by the purchasing agent when creating a purchase
order or invoice.
Basic Payables
Set up and maintain a vendor table, post purchase transactions
in journals, and manage payables. Includes the vendor table and
enables you to generate vendor ledger entries using general
journals. Use this together with the Multiple Currencies module
to post purchase transactions and manage payables in multiple
currencies for each vendor. This module is always used if your
solution requires a vendor table. It is integrated with General
Ledger and Inventory and it is required for the configuration of
all other Purchase and Payables module. Purchase Invoicing is
also frequently used with this module.
Drop Shipments
Handle order shipments directly from the vendor to the customer
without having to physically stock items in your inventory while
still keeping track of order costs and profit. The drop shipment
process is facilitated through the automatic linking of sales and
purchase orders that control the built-in sequence of posting tasks.
Purchase Invoicing
Set up, post, and print purchase invoices and purchase credit
memos. This module is integrated with General Ledger and
Inventory.
Purchase Line Discounting
Manage multiple item purchase price discounts that you have
negotiated with individual vendors as based on such parameters
as minimum quantity, unit of measure, currency, item variant and
time period. The best, as based on the highest discount, unit cost
is calculated for the purchase line when the order details meet
the conditions specified in the purchase line discounts table.
Purchase Invoice Discounts
Calculate invoice discounts automatically. The discount can differ
from vendor to vendor with different minimum amounts (also in
different currencies) and different rates, depending on the size of
the invoice. The discount is calculated on the individual item lines
and becomes part of the net sum of the invoice.
Purchase Line Pricing
Manage multiple item purchase prices that you have negotiated
with individual vendors as based on such parameters as
minimum quantity, unit of measure, currency, item variant and
time period. The best, that is the lowest, unit cost is brought to
the purchase line when the order details meet the conditions
specified in the purchase prices table.
Purchase Order Management
Manage purchase quotes, blanket orders, and purchase order
processes. Creating a purchase order differs from creating a
purchase invoice directly. The quantity available is adjusted as
soon as an amount is entered on a purchase order line, but it is
not affected by a purchase invoice until the invoice is posted.
Use this module to:
Manage partial receipts.
Receive and invoice separately and create prepayment
invoices for the purchase order.
Use quotes and blanket orders in the purchase phase.
(Quotes and blanket orders do not affect inventory figures.)
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Purchase Return Order Management
Create a purchase return order in order to compensate your own
company for wrong or damaged items. Items can then be picked
from the purchase return order. You can set up partial return
shipments or combine return shipments in one credit memo and
link purchase return orders with replacement purchase orders.
Requisition Management
Automate the supply planning process by using the Requisition
Worksheet. Generate optimal suggestions for replenishing
inventory through purchases and transfers based on the item’s
current and future demand and availability, as well as a variety of
planning parameters, such as minimum and maximum quantities
and reorder quantities. Display a graphical overview of the
planning impact and allow the user to change the plan using a
drag-and-drop operation, prior to executing the plan.
Alternatively, use Order Planning—a simplified supply planning
tool that enables you to plan supply for all types of demand in an
order-by-order fashion, with no considerations for optimization.
Inventory
Analysis Reports
Provide company decision-makers, especially those with
overall responsibility for sales, purchases, and product
portfolio management, with an efficient and flexible way to
get meaningful information out of the system to inform day-
to-day decisions. Built on item entries, this module provides
a customizable, analytic view that enables people to add and
combine analysis objects—customers, items, and vendors—
according to their needs.
You can:
Present figures in both amounts and quantities and
compare by periods as well as against budget. When the
figures are put in a formula, they can become an indicator
of the company’s performance.
Drill down to locate the cause of problems.
View sales dynamics; analyze inventory turnover; evaluate
customers’ buying behavior; spot trends; reconsider
product offerings, prices, and vendors; and make informed
business decisions.
Alternative Vendors
Manage purchase of the same item from several different
vendors. Set up alternative vendors for an item, specify typical
lead times used by a specific vendor to deliver that item, and
associate price and discount agreements for that item with each
vendor.
Basic Inventory
Set up items that you carry in your stock and specify their unit of
measures, costing method, inventory posting group, unit cost
and price and other properties. Post item transactions, such as
sales, purchase, and negative and positive adjustments from item
journals. Quantity and cost records of the posted transactions
are stored in the inventory ledger that is the basis for inventory
valuation and other costing calculations.
Integrated with General Ledger and with the posting processes
in Sales and Receivables and Purchase and Payables, this module
is required for the configuration of all other Inventory modules.
Bin
Organize your warehouse by assigning items to bins, the smallest
unit in the warehouse logical structure. Bin assignment is done as
according to the item journals or directly on the document lines
(does not apply to order lines).
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Cycle Counting
Manage cycle counting, a basic method of verifying inventory
record data used to maintain and increase inventory accuracy.
Set up cycle counting on the item or SKU level.
Item Budgets
Make sales and purchase budgets on the customer, vendor,
and item levels, and in both amounts and quantities. Prepare
and record a sales budget that can serve as input to decision-
makers in other operational areas, such as purchasing and
logistics. Decision-makers gain information about future
expected demand that they can use for business discussions with
the customers. After budgets are made, track the actual sales
performance by means of calculating the variance. The ability to
move budgeted figures between the system and Excel provides
additional flexibility to the budgeting process.
Item Charges
Manage item charges. Include the value of additional cost
components such as freight or insurance into the unit cost or unit
price of an item.
Item Cross References
Quickly and precisely identify the items a customer is ordering on
the basis of item numbers other than your own. Cross-reference
information from customers, vendors, and manufacturers, as
well as generic numbers, universal product codes (UPCs), and
European article numbers (EANs) that can be stored and easily
accessed.
Item Substitutions
Link items with the same or similar characteristics so that if
a customer orders an item that is unavailable, you can offer
substitute items and avoid losing the sale. Or, provide an extra
service to your customer by offering lower-cost alternatives.
Item Tracking
Manage and track serial and lot numbers. Assign serial or
lot numbers manually or automatically, and receive and ship
multiple quantities with serial/lot numbers from a single order
line entry.
Assembly Management
Specify a list of sellable items, raw materials, subassemblies and/
or resources as an Assembly Bill of Materials that comprises a
finished item or a kit. Use assembly orders to replenish assembly
items, to stock or capture the customer’s special requirements
to the kit’s bill of materials directly from the sales quote, blanket,
and order line in the assembly-to-order processes.
Location Transfers
Track inventory as it is moved from one location to another
and account for the value of inventory in transit and at various
locations.
Multiple Locations
Manage inventory in multiple locations that may represent a
production plant, distribution centers, warehouses, show rooms,
retail outlets and service cars.
Nonstock Items
Offer items to customers that are not part of your regular
inventory but that you can order from the vendor or
manufacturer on a one-off basis. Such items are registered as
nonstock items but otherwise are treated like any other item.
Pick
Enable warehouse workers to create a pick from the released
order. Pick is managed from a separate user interface when
shipping items in an order-by-order environment.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Put Away
Enable warehouse workers to create a put away from the
released order. Put Away is managed from a separate
user interface when receiving items in an order-by-order
environment.
Standard Cost Worksheet
Efficiently review and update standard costs with this worksheet.
The Standard Cost Worksheet provides a company’s controllers
with a reliable and efficient way to maintain accurate and up-
to-date inventory costs. Work with standard cost updates the
same way you work with an Excel spreadsheet but within the
framework of Microsoft Dynamics NAV. Because it provides
an overview of the current standard costs, the worksheet is
a convenient place to prepare for a cost update without the
changes having an immediate effect in the system.
Stock-Keeping Units
Manage stock-keeping units (SKUs). Identical items with the same
item number can be stored in different locations and managed
individually at each location. Add cost prices, replenishment,
manufacturing information, and so on, based on the location.
Warehouse Receipt
Enable warehouse workers to create a put-away from the receipt.
Warehouse Receipt is managed from a separate user interface
when receiving items in a multi-order environment.
Warehouse Shipment
Enable warehouse workers to create a pick from the shipment.
Warehouse Shipment is managed from a separate user interface
when shipping items in a multi-order environment.
Warehouse Management
Automated Data Capture System (ADCS)
Capture data automatically. Keep data accurate, even in a
hectic environment. ADCS supports some of the workflows in
the Warehouse Management Systems module that enables
warehouse automation.
Bin Setup
Easily set up and maintain your bins by defining both the layout
of your warehouse and dimensions of your racks, columns,
and shelves; set up and maintain your planning parameters by
defining the limitations and characteristics of each bin.
Internal Picks and Put-Aways
Create pick and put-away orders for internal purposes, without
using a source document (such as a purchase order or a
sales order). For example, pick items for testing or put away
production output.
Warehouse Management Systems
Manage items on a bin level. Receive and put away items in a
bin; pick items from a bin according to a put-away template;
and pick items based on the zone and bin ranking. Move items
between bins using a report for optimizing the space usage
and the picking process, or move items manually. Warehouse
instruction documents are created for the pick and put-away
process, which can be carried out for sales, purchases, transfers,
returns, and production orders. Service orders are not included.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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MANUFACTURING
Basic Manufacturing
Production Bill of Materials
Create bills of materials and calculate standard costs. Required
for the configuration of all other Manufacturing modules.
Production Orders
Create and manage production orders, and post consumption
and output to the production orders. After you have created a
production order, you can calculate net requirements based on
that production order. The Production Orders module includes
a manual supply planning tool as an alternative to automatic
planning. The Order Planning window provides the visibility and
tools you need to manually plan for demand from sales lines and
then to create different types of supply orders directly.
Agile Manufacturing
Agile Manufacturing
This module enables you to run the Agile Manufacturing, Supply
Planning, and Capacity Planning modules.
Version Management
Create and manage different versions of the manufacturing
bill of materials and routings. You must purchase the Basic
Capacity Planning module before you can set up multiple
versions of routings.
Supply Planning
Basic Supply Planning
Plan material requirements based on demand with support
for master production scheduling and materials requirements
planning. Basic Supply Planning includes:
Automatic production orders and purchase orders.
Action messages for fast and easy balancing of supply and
demand.
Support for bucket-less and bucketed material
requirements planning.
The Setup for items with their own reordering policy,
including registration of whether they are manufactured by
or purchased from a third party.
Demand Forecasting
Manage demand forecasting based on items. Input demand
(sales) forecasts for products and components in a more
convenient way (daily, monthly, quarterly). This data allows the
system to plan and create production and purchase orders
taking into consideration the demand forecast together with
the level of available inventory and parameters of requirement
planning.
Capacity Planning
Basic Capacity Planning
Add capacities (work centers) to the manufacturing process. Set
up routings and use these routings on production orders and in
material requirements planning. View loads and the task list for
the capacities.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Finite Loading
Manage finite loading of capacity-constraint resources. Taking
capacity constraints into account so that no more work is assigned
to a work center than the capacities can be expected to execute
during a given time period. This is a simple tool without any
optimization. Used with the Order Promising module, Finite
Loading also enables the system to calculate capable-to-promise
(CTP).
Machine Centers
Add machine centers as capacities to the manufacturing process.
Machine centers are designed to help you manage capacity of a
single machine/producing resource. With machine centers, you
can plan/manage capacity on several levels: on a more detailed
level for machine centers and on a consolidated level for work
centers. Machine centers allow users to store more default
information about manufacturing processes, such as setup time
or default scrap percentage.
PROJECT MANAGEMENT
Resources
Basic Resources
Keep track of resources and prices. Register and sell resources,
combine related resources into one resource group, or track
individual resources. Divide resources into labor and equipment
and allocate resources to a specific job in a time schedule.
Capacity Management
Plan capacity and sales, and manage usage statistics and
profitability of resources. Create your plan in a calendar system
with the required level of detail and for the period of time that
you need. Also monitor resource usage and get a complete
overview of your capacity for each resource with information
about availability and planned costs on orders and quotes.
Multiple Costs
Manage alternative costs for resources and resource groups. The
costs can be fixed or based on an additional percentage or an
additional fixed charge. Define as many work types as you need.
Jobs
Keep track of usage on jobs and data for invoicing the customer.
Manage both fixed-price jobs and time-and-materials jobs. You
can also:
Create a plan for a job with multiple tasks and task
groupings. Each task can have a budget and can be done
for whatever period of time you need.
Copy a budget from one job to another and set up a
job-specific price list for charging of items, resources, and
general ledger account expenses to the job’s customer.
View suggested Work in Progress and Recognition postings
for a job.
Plan and invoice the job in a currency other than the local
currency using Jobs together with Multiple Currencies.
Assign a specific job to a specific customer and invoice the
job completely or partially using Jobs together with Sales
Invoicing.
Time Sheet
Time Sheet is a simple and flexible solution for time registration
with manager approval. Time Sheet provides integration to the
Service, Jobs, and Basic Resources modules.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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SALES, MARKETING, AND SERVICE
MANAGEMENT
Sales and Marketing
Campaign Management
Organize campaigns based on segments of your contacts that
you define. Define segments based on specific criteria, such
as sales, contact profiles, and interactions, and reuse existing
segments or segmentation criteria. Use the Merge feature in
Word (or send other file formats) to communicate with the
contacts in your segment. To send a document to people of
different nationalities in their native language, use Campaign
Management with Interaction/Document Management.
Contact Classification
Sort your contacts into categories, and automatically classify
your customers based on criteria you specify. For example, you
can see the program group contacts in terms of revenue. Use
this information to target contacts for your campaigns. Divide
your customers into ABC segments and even use this module for
rating (assign the weights of two questions to identify the value
of a third question).
Contact Management
Maintain an overview of your contacts, and personalize your
approach to them. Record your contact information for all
business relationships. This module is tightly integrated with the
Sales and Receivables application area. You can also:
Specify the individual people related to each contact.
Get an automatic alert if you enter contact information that
already exists with the duplicate check function.
Get a precise view of prospects and customers by
categorizing your contacts based on profiling questions.
Issue quotes to prospects or create sales documents for
specific contacts if you have Sales Order Management.
Interaction /Document Management
Record all the interactions that you have with your contacts—
for example, telephone calls, meetings, or letters. Attach
documents to interactions (Word, Excel, or .txt files). You can
also automatically record other interactions—for example, all
Microsoft Dynamics NAV documents that you send to your
contacts, such as sales orders or quotes, can be logged and
retrieved at a later time. By using TAPI (Telephony Application
Programming Interface) compliant telecom devices, you can call
a contact by clicking a button on the electronic contact card.
Mail Logging for Microsoft Exchange Server
Log all email correspondence. Log inbound and outbound email
messages sent through Microsoft Dynamics NAV or Microsoft
Outlook®
, and set up the program to log automatically or
manually in Microsoft Dynamics NAV. The solution is server-based
and requires Microsoft Exchange Server (please refer to the
Microsoft Dynamics NAV software requirements) in order for you
to keep email messages in their natural environment to ease
administration.
Opportunity Management
Keep track of sales opportunities. Section your sales processes
into different stages, and use this information to get an overview
of and manage your sales opportunities.
Outlook Client Integration
Synchronize your to-do items and your contacts in Microsoft
Dynamics NAV with meetings, tasks, and contacts in Outlook.
Create, update, cancel, and delete in one program and, at a
specific time, synchronize from within Outlook. You can also
customize synchronization by adding fields or adding new
entities to be synchronized.
Task Management
Organize the tasks related to your sales and marketing activities.
Create to-do lists for yourself and assign tasks to other users or
teams of users. Automatically create recurring to-do items and
activities consisting of several to-do items.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Microsoft Dynamics CRM integration
Enabling integration between Microsoft Dynamics NAV and
Microsoft Dynamics CRM allows for a more efficient lead-to-cash
process and enables users to make more informed decisions
without switching products. Efficiency is gained by ensuring tight
integration between accounts and customers, and adding cross-
product features for the lead-to-cash flow.
Specifically, now it is possible to:
1. Couple and synchronize Customer, Contacts, and other
data between the two systems.
2. Create a Microsoft Dynamics NAV pricelist in CRM.
3. View Microsoft Dynamics CRM Opportunities/Quotes, and
Cases from within Microsoft Dynamics NAV.
4. View Microsoft Dynamics NAV customer statistics data in
Microsoft Dynamics CRM.
5. Navigate between the two systems.
6. Move CRM Sales Orders to Microsoft Dynamics NAV and
update the information in Microsoft Dynamics CRM.
Service Management
Planning and Dispatching
Assign personnel to work orders and log details such as work
order handling and work order status. For dispatching, manage
service personnel and field technician information, and filter
according to availability, skills, and stock items. Gain an overview
of service task prioritization, service loads, and task escalations.
Service Contract Management
Set up an agreement with the customer concerning the service
level to be delivered. With this module, you can:
Maintain information on contract history, contract renewal,
and contract templates.
Manage warranty details on service items and spare parts.
Record details on service levels, response times, and discount
levels, as well as on the service history of each contract,
including used service items and parts and labor hours.
Measure contract profitability.
Generate contract quotes.
It is recommended that you also use the Service Order
Management and Service Item Management modules.
Service Item Management
Record and keep track of all your service items, including contract
information, component management, and BOM reference and
warranty information. Use the Trendscape Analysis feature to
view key performance indicators on the service item in a given
time frame.
Service Order Management
Register your after-sales issues including service requests,
services due, service orders, and repair requests. Service
requests can be initiated by the customer or created
automatically according to the terms in your service agreement.
Data can be entered in the service orders by a call center
employee or by your repair shop. You can also use this module
to register impromptu or one-off service orders.
Register and manage equipment loaned to customers. Get a
complete history of your service orders and service order quotes
through the Service Order Log.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Service Price Management
Set up, maintain, and monitor your service prices. Set up price
groups based on different criteria—such as the service item
(or several item groups), the service task involved, or the type
of fault—for a limited period of time, or for a specific customer
or currency. Define price calculation structures that include all
parameters involved in providing service—for example, the
parts used, the different work types, and the service charges.
The system automatically assigns the correct price structure to
the service orders that match the service price group criteria. You
can also assign fixed prices, minimum prices, or maximum prices
to service price groups and view statistics about the profitability
of each service price group.
Workflow
General
Model real-life business processes such as best practices or
industry-specific standards. For example, ensure a customer’s
credit limit has been independently verified or require a two-
person approval for a significant vendor payment. Workflows
in Microsoft Dynamics NAV focus on three main building blocks
and workflow processes, short or long, are likely to be comprised
of steps related to these three blocks, which are:
Approval—leave a work task, item, or document in a
blocked or unapproved state until approved by a suitable
person in your organization.
Notification—tell users that something has happened and/
or that they need to take some kind of action.
Process automation—execute a process routine and have
the Microsoft Dynamics NAV system calculate something or
perform an action.
Along with approval, notification, and process automation,
workflows in events react to real parameters in your business.
Workflows can be triggered by credit limits, geographies, totals,
individual owners, or any one of hundreds of other potential
conditions.
Sales Marketing
Out of the box, Dynamics NAV 2016 supports sales document
and customer approval workflows that enable users to submit
sales documents and customer verification, for approval according
to a predefined hierarchy of approval managers. The approvals
can be done with accounting manager or another similar significant
role in your company. In this way, you can have workflows that
need approval when sales discounts exceed a limit and need
approval by sales managers, or you can have notifications sent
to account managers when new customers are created in a
particular geography.
Purchase and Integration
Microsoft Dynamics NAV 2016 integration with Optical Character
Recognition (OCR) services and purchase workflows go
hand-in-hand. External invoices can be received, processed,
and generate payment lines with workflows. At any stage a user
can change the conditions for automatically processing and have
documents sent for approval before processing if they exceed
limits or some other condition.
Workflow groups and features
Sales Purchase Documents
Sales Marketing
Finance
Integration workflows
Administration
Job queue support for process automation
Email and Microsoft Dynamics NAV Notes for notifications
Workflow designer
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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E-services
Electronic Invoicing
Send and receive electronic invoices and credit memos as either
files or using a document exchange service. Out-of-the-box,
the PEPPOL format and the free Tradeshift document exchange
service are supported, but the architecture allows for adding
additional formats or document exchange service software
(requires partner customization).
In addition, a number of standards used in electronic document
exchange are now supported, including a Global Location
Number (GLN) ID for customers and vendors, Global Trade Item
Number (GTIN) for items, and international codes on units of
measures, currencies, tax codes, tax schemes, and countries.
Furthermore, a new Document Sending Profile concept
aggregates all tasks around sending documents, be it by email
message, print, or file and enables you to set up preferred
send behavior defaults for a customer or vendor, or a group of
customers/vendors.
Received electronic documents are integrated into the document
management features, that is, they are stored in Incoming
Documents, along with PDF or scanned paper invoices, from
which the user can create Purchase Invoices and Purchase Credit
Memos, or General Journal Lines, and add text-to-account rules
to automatically default account rules based on the vendor or
line data. Errors and warnings in connection with the conversion
are available for the incoming document, and links to the
document enables navigation from any created document,
posted document, or ledger entry in Microsoft Dynamics NAV.
Using a free Tradeshift account, documents can be sent to
and received from other parties on the Tradeshift network,
and delivery status as well as activity logging is available inside
Microsoft Dynamics NAV for the document exchange service
interaction.
Workflow can be added to automatically process any
incoming electronic document, for example, from creating the
corresponding draft purchase document in Microsoft Dynamics
NAV to posting it and creating payment lines depending on
workflow conditions, such as per vendor and/or amount.
Currency exchange rates
Update currency exchange rates using third-party web services
that deliver exchange rates as XML files or streams. Updates can
be performed manually or automatically using the job queue
functionality. Yahoo and European Central Bank (ECB) currency
feeds are supported out of the box, and other currency services
can be added mapping the data in the feed into the currency
exchange rates setup, a task that can be done in the end user
client without developer permissions.
Document Management
Incoming documents
Scanned incoming paper as well as electronic documents can be
stored in Microsoft Dynamics NAV in Incoming Documents. From
here, they can be further processed into documents in Microsoft
Dynamics NAV. Links to the incoming document allow navigation
from any created document, posted document, or financial
transaction ledger entry in Microsoft Dynamics NAV.
From these locations, the linked original document(s) is
accessible for viewing. It is also possible to find ledger entries
that do not have an attached incoming document, and attach an
incoming document entry manually.
Paper documents can be scanned and added manually to the
incoming documents, or captured using a phone or tablet with
the Microsoft Dynamics NAV app or, for example, Office Lens.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Optical Character Recognition (OCR)
OCR integration enables you to extract unstructured PDFs or
scanned invoices or credit memos into structured data, allowing
further automatic processing similar to electronic documents.
Add text-to-account rules to automatically default account rules
based on the vendor.
Out-of-the-box, the Lexmark Invoice Capture Service for
Microsoft Dynamics NAV is supported, but the architecture
allows for use of a different OCR service or external software
(requires partner customization). With the Lexmark Invoice
Capture Service integration, header and total information can
be extracted. Documents can also be forwarded directly to the
OCR service using email messages. To use Lexmark Invoice
Capture Service for Microsoft Dynamics NAV, an account must
be created at Lexmark Invoice Capture Service and a free SKU
will be available.
Incoming documents can be sent to and received from OCR
manually, as well as automatically using a job queue.
Incoming document workflow
Add workflows to automatically process any incoming electronic
document, e.g.,
Send and receive documents to/from OCR automatically,
Create draft purchase document in Dynamics NAV
Post draft document
Create payment lines for posted documents
Workflow conditions can be defined by the user to control flow
based on, e.g., vendor or amount.
POWER BI CONTENT PACK
Connect to your Microsoft Dynamics NAV 2016 instance
and PowerBI.com and immediately get access to a business
performance dashboard with insights into your business.
The new PowerBI.com Content Pack for Microsoft Dynamics
NAV is designed specifically for SMB owners, managers, and
executives and provides details about customers, sales, and
finance. The dashboard and reports are built on top of a fully
featured model, allowing you to explore and analyze your data
as you need. Automatic refresh will ensure you’re always seeing
the latest data.
You can read more about Microsoft Dynamics NAV Power BI
Reporting capabilities here.
HUMAN RESOURCES
MANAGEMENT (HRM)
Basic Human Resources
Efficiently manage your company’s human resources. Group and
track relevant employee information and organize employee
data according to different types of information, such as
experience, skills, education, training, and union membership.
Store personal information, track job openings in your
organization, and extract a list of candidates for these positions.
Keep track of benefits and company items such as keys, credit
cards, computers, and cars. Easily record all types of absences
in units of measure that you define, and attach alternative
addresses and relatives’ names to employees.
CLIENTS AND USABILITY
Microsoft Dynamics NAV can be deployed on-premise or in the
cloud and customers can access their solution through role-
based interfaces on their desktop, in a browser, or with a native
mobile app on a tablet or mobile device.
With Microsoft Dynamics NAV you can do more on the go, in the
office, or at home with different client opportunities.
Windows Client
Microsoft Dynamics NAV Windows client, where the starting
point is the Role Center. The Role Center can be customized to
users individual needs based on their role, company, and daily
tasks and is also present in any of the other client types below
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Web Client
With the Microsoft Dynamics NAV Windows client, supports the
Microsoft Dynamics NAV features as the Microsoft Dynamics
NAV Windows client. The Microsoft Dynamics NAV Web client
gives users access to Microsoft Dynamics NAV data over a
network, such as the Internet. Being browser based the user can
access NAV from anywhere with no client installation
Tablet Client
Microsoft Dynamics NAV Tablet client is targeted at users in small
and medium sized businesses that want to access data from a
tablet. Some of the advantages of offering tablet solutions are
portability and flexibility, when the users is away from the desk,
on the train etc.
Mobile Client
Microsoft Dynamics NAV Mobile client is Microsoft Dynamics
NAV for iOS, Android, and Windows. Access all your data by
connecting to your Microsoft Dynamics NAV 2016 server from
your smartphone with the familiar, role-tailored experience and
functionality on your mobile device.
SharePoint Client
The Microsoft Dynamics NAV SharePoint client enables you to
interact with Microsoft Dynamics NAV data from a Microsoft
SharePoint website—SharePoint Online or SharePoint On-premise.
Users can combine Microsoft Dynamics NAV functionality with that
of Microsoft SharePoint to create collaborative workspaces and
share data and insight with more people within the company.
LANGUAGES
Multiple Document Languages
Set up alternative descriptions of your inventory items and
print reports in multiple languages (for example, you can make
invoices in the receiver’s language). Descriptions can be linked
to individual customers, which is especially useful for sales to
foreign countries.
It can, however, be useful to customize the item descriptions
even for domestic customers. The alternative item descriptions
are automatically selected. To use the multiple language features,
the texts for the alternative languages must be inserted in the
relevant application objects.
Multiple Languages
Switch languages on the client in real time, provided that the
language is available in the program. The language module can
be used to run multilanguage functionality.
IMPORTANT: Users can use this language module only if the
personal license file contains the objects for the specific language.
Each language modulecovers the functionality for only one
specific language. For example, the Danish language module
contains all Danish strings for Danish functionality. It does not
contain Danish strings for French or other language functionality
CONFIGURATION AND
DEVELOPMENT
Application Builder (A la carte)
Change the business rules and special calculations that work
behind the scenes. Business rules and special calculations are
defined in C/AL (the C/SIDE application language). Although
this granule includes access to C/AL, it does not permit access
to existing C/AL code that updates write-protected tables
(for example, postings). With Application Builder, you can
create entirely new areas of functionality for your application,
enabling you to tailor Microsoft Dynamics NAV to fit your entire
organization. It also enables you to create 100 codeunit objects
(numbered from 50,000 to 50,099). You can also take advantage
of the functionality included for developers in the Navigation
Pane Designer (for example, creating new menu items).
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Page Designer
Change existing pages (windows displayed on the screen for
data entry and inquiry), and it enables you to create 100 page
objects (included and numbered from 50,000 to 50,099). The
Page Designer also enables you to use the Navigation Pane
Designer. This means, for example, that you can create new
menu items. This module does not include access to C/AL
from pages.
Report Designer
Change existing reports and create 100 new report objects
(numbered from 50,000 to 50,099). Thismodule provides access
to C/AL (the C/SIDE application language) from reports used
for defining special calculations and business rules. Create
new reports from scratch or copy an existing report to use as a
starting point. Every report in Microsoft Dynamics NAV is created
using this tool and can therefore be easily customized. You
will need the Microsoft Visual Studio Report Designer 2010 to
design the layout of a report in the development environment.
Microsoft Visual Studio Report Designer comes with Microsoft
Visual Studio 2010 SP1 Professional, Premium, or Ultimate.
This module enables you to take advantage of the functionality
included for developers in the Navigation Pane Designer
(for example, creating new menu items).
Solution Developer (A la carte)
Change the business rules and special calculations that work
behind the scenes. Business rules and special calculations are
defined in C/AL (the C/SIDE application language). This module
provides access to code that updates write-protected tables to
the Merge and Upgrade Tools. You can also:
Change or create any object type.
Use the menu options Translate/Export and Translate/
Import in the Object Designer.
(These options are not available with the Application Builder
module).
Table Designer
Change existing table definitions and create ten new tables
(numbered from 50,000 to 50,009). You can change properties
on fields, such as the field name, decimal places, and maximum
value, add new fields to existing tables, and create new tables to
store data specific to your business. Create keys for sorting
information and change or create new FlowFields and FlowFilters
for “slicing and dicing” information in new ways. This module
does not include access to C/AL from tables.
XMLports (100)
Create new or change existing XMLport objects. XMLport
Designer provides access to C/AL (the C/SIDE application
language) from XMLports used for defining special calculations
and business rules. Every XMLport object in Microsoft Dynamics
NAV is created using this tool and can therefore be customized
easily. This module enables you to create 100 new XMLport
objects (numbered from 50,000 to 50,099) and to take
advantage of the functionality included for developers in the
Navigation Pane Designer (for example, creating new menu
items).
Query Designer
The Query Designer provides the ability to modify existing
queries in the application, as well as create up to 100 new
queries. The Query Designer is the main tool for creating objects
of the type Query. Query objects retrieve subsets of data spread
across the database and are data pumps for various places
within the application such as charts and business logic.
Application Objects
Codeunits (100)
Ten Codeunits are included in the Starter Pack and ten more
are included in the Extended Pack. Additional groups of 100 are
available in the Customization suite.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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Reports (100)
Additional groups of 100 are available in the Customization suite.
Tables (10)
Ten tables are included with the Extended Pack. Additional
groups of ten are available in the Customization suite.
XMLports (100)
100 XMLports are included with the Extended Pack. Additional
groups of 100 are available in the Customization suite.
Queries (100)
Additional groups of 100 are available in the Customization suite.
Pages (100)
100 Pages are included with the Extended Pack. Additional
groups of 100 are available in the Customization suite.
Other
Extended Text
Set up an unlimited number of lines to describe inventory items,
resources, and general ledger accounts. You can set up extended
text so that an additional description is copied automatically
onto sales or purchase documents when lines are entered. The
description can also be made date-sensitive to allow for special
messages for a specific period—for example, to communicate
certain promotional offerings or certain warranty conditions.
You can also specify extended text for various languages.
Intrastat
Automatically retrieve the necessary data to report Intrastat
information to statistics authorities. Local customs authorities can
inform you whether your company is obligated to file such a report.
Job Queue
Automate service or schedule tasks. For example, you can
automatically generate service contract renewals or service
contract invoices.
You can set up the program to automatically check whether
there are any batches to be processed on a specific date.
Reason Codes
Define a set of reason codes that can be assigned to individual
transactions throughout the system. This provides additional
user-defined audit trails that complement the information already
provided by system assigned audit trails and posting descriptions.
Define reason codes on journals as well as on sales and purchase
headers. For example, use reason codes to mark all ledger entries
made in connection with the closing of the fiscal year.
Subsidiary (Unlimited)
For Perpetual Licenses the Software License Terms (SLT) permit
qualified affiliates of the licensing company to grant systems
access to employees of those affiliates, making subsidiary
licensing redundant. Please refer to the SLT for full details.
Unlimited Companies
Provide competitive pricing if your business needs more than
one company.
User IDs and Passwords
Create user IDs and passwords to limit access to the information in
Microsoft Dynamics NAV to selected individuals. Control access
to the solution and give all designated users full permissions.
These security features are a function of the Microsoft Dynamics
NAV database.
This feature can be used alone or in combination with the
Permissions features.
General
Fixed Assets
Cash Management
Supply Chain
Management (SCM)
Sales Tax
Purchase and
Payables
Inventory
Warehouse
Management

Manufacturing
Basic Manufacturing
Agile Manufacturing
Supply Planning
Capacity Planning
Project Management
Resources
Service Management
Sales and Marketing
Service Management
Workflow
E-services
Document
Management
Human Resources
Management (HRM)

Languages
Configuration and
Development
Application Objects
Other

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5.
Learn More

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5. Learn More
On the Microsoft Dynamics website you can learn about what Microsoft
Dynamics solutions can do for your organization and how to get started:
Read more? Click here
Software License Terms Get specific product software license terms.
License terms? Click here
CustomerSource—Microsoft Dynamics CustomerSource is a password-pro-
tected site for customers who use Microsoft Dynamics products. Included as a
benefit of your service plan, CustomerSource allows you to search a powerful
Knowledge Base for Microsoft Dynamics, view online training for Microsoft
Dynamics, download updates, and find other timely information and resources
virtually 24-hours a day. (Sign-in required.)
24 hours CustomerSource. Click here
PartnerSource—Partners can get Microsoft Dynamics-specific information,
order forms, and more:
Information on PartnerSource. Click here

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About Microsoft Dynamics NAV
Microsoft Dynamics NAV 2016 is a quick to implement, simple-to-use business solution from Microsoft
with the power to support your business ambitions.
Streamline and connect your entire business:
Deploy in the cloud or on your servers—the choice is yours.
Help to increase productivity and to simplify your business by connecting key functions within your
organization.
Manage your multilocation or multi-national growing business with global ERP features.
With Microsoft Dynamics NAV and Office 365, share the big picture across your organization by
bringing your email, calendar, and files together with your data, reports, and business management
software.
Today, more than 117,000 customers are using Microsoft Dynamics NAV in more than 40 country versions
to drive business success and stay ahead of competition.
Learn More
Contact a Microsoft partner to find out how Microsoft Dynamics NAV can help your business.
Or to find out more about Microsoft Dynamics NAV, Click here
United States and Canada toll free (1) (888) 477-7989
Worldwide (1) (701) 281-6500

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