Microsoft SharePoint
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The document discusses the complexities and challenges associated with implementing SharePoint, noting that a significant percentage of organizations report unsuccessful projects. It emphasizes the importance of understanding SharePoint's functionality, its pros and cons, and includes data on various features and subscription options for Office 365. Additionally, it highlights common pitfalls in SharePoint projects and suggests that organizations should not rely solely on IT for successful implementations.
Microsoft SharePoint
- 2. Presentations ï” For users ï” For quality managers ï” For IT staff ï” For Business Analysts ï” For Decision Board Comitee Start Start Start Start Start
- 3. Quotes⊠If your network drives were a mess⊠your SharePoint will be a huge mess!!! Sharepoint is where development dies but you get stinking rich NatĂŒrlich funktioniert SharePoint nicht. Es wĂ€re ja auch total dumm sich auf ein Produkt zu spezialisieren was funktioniert. Dann hĂ€tte man ja gar keine Arbeit SharePoint makes the simple things very simple, and the hard things impossible. If you use SharePoint for what it's designed for, it really does work.
- 4. Failures⊠40% of organizations say their SharePoint implementation was not a success 60% of SharePoint projects are stalled, struggling or failing 63% were in some way dissatisfied with the project outcome 70% of those surveyed said that SharePoint projects should not be left over to IT alone 84% of SharePoint Migration Projects Fail
- 6. A Few Words ï” Before deploying SharePoint it is very important to know the pros and cons of this product (ISO 9241-11 Usability) ï” If your processes are not well identified and respected (ISO 9001 Quality Management System) SharePoint will almost surely not help you to save money. An internal custom developement will probably be more efficient (with a better ROI). ï” It is almost easy to enter in SharePoint World but going outâŠ
- 7. SharePoint Decisioneering AHP ïš ï© 0A n wï ïœ vv 1
- 8. Product IRR ï” IRR/ROI (ITIL) ï” In 2015 zero coupon yield 2%-6% on 1-3 year ï” Naive model: ïš ï© ïš ï©ïš ï©ïš ï© ïš ï©ïš ï©1 1 max( , , ),01 max( %, , , ,0 n k n k n k E C V eVAN E E S ME t S M ïłïłïœ ïŠ ï¶ ï§ ï·ïœ ï« ï§ ï·ï§ ï·ï«ï« ïš ïž ï„
- 9. SharePoint Versions & for search preview âHybridâ Configuration
- 11. Main Apps
- 12. Main Libraries
- 13. Main Lists
- 14. Content Types ï” Business Intelligence ï” Excel Indicator ï” Report ï” âŠ ï” Community ï” Category ï” Community Member ï” âŠ ï” Digital Asset ï” Audio ï” Image ï” Video ï” Document ï” Basic page ï” Document ï” Form ï” Link to a document ï” Wiki pageâŠ ï” List ï” Announcement ï” Comment ï” Contact ï” Event ï” Issus ï” Item ï” Message ï” Schedul ï” Task ï” âŠ
- 15. Office 365 *AV/AS: AntiVirus, AntiSpam
- 16. On-Premises vs Cloud (1/2) Work Management = Team planner
- 17. On-Premises vs Cloud (2/2)
- 19. Office 365 Prices (2015-2017)
- 20. Office 365 Main functionnalities (1/3)
- 21. Office 365 Main functionnalities (2/3)
- 22. Office 365 Main functionnalities (3/3) https://products.office.com/en-us/business/compare-more-office-365-for-business-plans https://technet.microsoft.com/en-us/library/jj819267.aspx#bkmk_tableo365
- 24. Office 365 Subscriptions ï in details (1/6) Developer features O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 BCS: Alerts for External Lists No No No Yes Yes No BCS: Business Data Webparts No No No Yes Yes No BCS: External List No No No Yes Yes No BCS: Rich Client Integration No No No No No No Custom Site Definitions No No No No No No Full-Trust Solutions No No No No No No InfoPath Forms Services No No No Yes Yes Yes BE: Business Essentials, BP: Business Premium EEG: Enterprise, Education, Government, EG: Enterprise, Gov.
- 25. Office 365 Subscriptions ï in details (2/6) 25 BE: Business Essentials, BP: Business Premium EEG: Enterprise, Education, Government, EG: Enterprise, Gov. IT Professional features O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 Alternate Access Mapping (AAM) No No No No No No Claims-Based Authentication Support No No No No No No Configuration Wizards No No No No No No Host Header Site Collections No No No No No No Managed Accounts No No No No No No Patch Management No No No No No No Quota Templates No No No No No No Read-Only Database Support No No No No No No Request throttling No No No No No No Resource throttling No No No No No No SharePoint Health Analyzer No No No No No No SharePoint admin center Yes Yes Yes Yes Yes No Unattached Content Database Recovery No No No No No No
- 26. Office 365 Subscriptions ï in details (3/6) 26 BE: Business Essentials, BP: Business Premium EEG: Enterprise, Education, Government, EG: Enterprise, Gov. Content features O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 eDiscovery Hold No No No Yes Yes No eDiscovery Export No No No Yes Yes No Email enabled lists and libraries No No No No No No IRM using Azure Rights Management No No No Yes Yes No IRM using Windows Server AD RMS No No No No No No Quick Edit Yes Yes Yes Yes Yes No Recycle Bin (SharePoint admin center) Yes Yes Yes Yes Yes No Recycle Bin (site collection) Yes Yes Yes Yes Yes No Site mailbox Yes Yes Yes Yes Yes No Video Search No No No Yes Yes No WCM: Cross-Site Publishing No No No Yes Yes No Word Automation Services No No No No No No
- 27. Office 365 Subscriptions ï in details (4/6) 27 BE: Business Essentials, BP: Business Premium EEG: Enterprise, Education, Government, EG: Enterprise, Gov. Insights features O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 Business Intelligence Center No No No Yes Yes No Data Connection Library No No No Yes Yes No Decoupled PivotTables and PivotCharts No No No Yes Yes No Excel Services No No No Yes Yes No Field list and Field Support No No No Yes Yes No Filter Enhancements No No No Yes Yes No Filter Search No No No Yes Yes No PerformancePoint Services No No No No No No Power View for Excel in SharePoint No No No Yes Yes No Power Pivot for Excel in SharePoint No No No Yes Yes No Quick Explore No No No Yes Yes No SQL Server Reporting Services (SSRS) Integrated Mode No No No No No No Timeline Slicer No No No Yes Yes No Visio Services No No No Yes Yes No
- 28. Office 365 Subscriptions ï in details (5/6) 28 Social features O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 Ask Me About Yes Yes Yes Yes Yes No Communities Reputation, Badging, and Moderation Yes Yes Yes Yes Yes No Community Yes Yes Yes Yes Yes No Company Feed Yes Yes Yes Yes Yes No Document Conversations with Yammer Yes Yes Yes Yes Yes No Follow Yes Yes Yes Yes Yes No Microblogging Yes Yes Yes Yes Yes No Newsfeed Yes Yes Yes Yes Yes No One Click Sharing Yes Yes Yes Yes Yes No Personal Site (my site) Yes Yes Yes Yes Yes No Shared with Me Yes Yes Yes Yes Yes No Tasks integrated with Outlook Yes Yes Yes Yes Yes No BE: Business Essentials, BP: Business Premium EEG: Enterprise, Education, Government, EG: Enterprise, Gov.
- 29. Office 365 Subscriptions ï in details (6/6) 29 BE: Business Essentials, BP: Business Premium EEG: Enterprise, Education, Government, EG: Enterprise, Gov. Search features O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 Query rulesâadvanced actions No No No Yes Yes No Sites features O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 Custom Managed Paths No No No No No No Variations Yes Yes Yes Yes Yes No Add-Ons O365 BE O365 BP O365 EEG E1 O365 EEG E3 O365 EEG E4 O365 EG K1 Duet Online (SAP) No No No Yes Yes No
- 30. Office 365 ï”ï Costs (short term perspective at leastâŠ) ï”ï Maintenance ï”ï Hybrid AD sync with Azur DirSync ï”ï Stop the subscription stop access to your data ï”ï Get your TBytes/PBytes of data back⊠ï”ï Data retention on >20 years? ï”ï Data retention when Microsoft will stop to exist? ï”ï K1 user invited on E3 plan will not be able to use E3 features for example!
- 31. ï” CMS: Content Management System (text) ï” ECM: Electronic Content Management (files) ï” DMS: Data Management System (databases) ï” EPM: Enterprise Project Management (planning/resources) ï” SCM: Supply Chain Management ï” MRP: Manufacturing Resource Planning (production) ï” HRM: Human Resource Management ï” FRM: Finance Resource Management ï” ERP: Enterprise Resource Planning (finance, hr, accountingâŠ) ï” QMS: Quality System Management (ISO 9001, 31000, 690, âŠ) ï” BPM: Business Process Management (simple workflows) ï” KMG: Knowledge Management System (wikis) ï” DSS: Decision Support System (KPI, business intelligence) ï” AOS: Application Operation System (Office Web, SAP, etc.) ï” CSN: Corporate Social Networking (Blogs, My Site) SharePoint Possibilities
- 32. Windows Server/IIS Active Directory Exchange Framework .Net Windows Workflow Fundation SQL Server/SQL Server Express SQL Server Reporting Services SQL Server Analysis Services SharePoint Fundations (WSS) Rights Management Services (RMS) Performance Point Server SharePoint Standard (MOSS) Microsoft Dynamics (Navision) Live Communication Server SharePoint Enterprise (MOSSE) Biztalk Project/Excel/Word/PowerPoint/Access/OneNote Services Word, Excel, PowerPoint, Outlook + OWA, Access, Publisher, OneNote Visio, Project, InfoPath, SharePoint Designer, SharePoint Workspace, Communicator, Business Contact Manager, Picture Management, Producer, Live Meeting .Net (C#) SQL/CAML HTML5/CSS Javascript/Jscript/AJAX/JQuery XML/XSD/XSL VBA/VBScript
- 33. SharePoint Farm in theoryâŠ
- 34. SharePoint SPS Architect/Bui ness Analyst SPS Records/Qua lity Manager SPS Content manager (chief data officer) SPS Database Administrator SPS Webdesigner /Webupdater SPS Security Specialist SPS Escalading Engineer SPS Windows Server Engineer SPS Developer SPS Community Manager SharePoint jobs
- 35. Product comparison (1/4) Important for users Important for super-users
- 36. Product comparison (2/4) Important for users Important for super-users
- 37. Product comparison (3/4) Important for users Important for super-users
- 38. Product comparison (4/4) Important for users Important for super-users
- 39. Communication & Collaboration Digital content management Business Intelligence Office system 2007 Solutions MS Office System 2013 Your teams Enterprise Project Management Forms management Time and project management Performances driving Scenarios & usage Production, diffusion and content archiving with versionning and check-out Process abstractions, alerts Share and search informations Unified communications Mobility Confidentialité Analysis Reporting Data fiability Experience Microsoft Office Free service Trusted information Easy to use Familiar Waited Improvments Productivity & quality Interactions & Relations Agility and adaptability
- 40. Licensing SharePoint Fundation Free SharePoint 2013 Server ~5'000 CHF SharePoint 2013 Standard CAL ~100 CHF SharePoint 2013 Enterprise CAL + (additif) ~85 CHF SharePoint 2013 Internet Sites Standard ~ 12'000 CHF SharePoint 2013 Internet Sites Enterprise ~ 42'000 CHF FAST Search Server ~ 22'000 CHF http://community.bamboosolutions.com/blogs/sharepoint-2010-price-calculator/
- 41. History UI 2001 Microsoft SharePoint Portal Server First generation portal 2003 Microsoft SharePoint Portal Server 2003 Strong integration of Office 2003 2007 Microsoft Office SharePoint Server 2007 Rebuild of whole architecture 2010 SharePoint Server 2010 Microsoft push companies to cloud solutions 2013 SharePoint 2013 Social Network strongly develpped and UI oriented for iPad/Surface users
- 42. Scales to meet the needs HR, Finance, etc. Team Collaboration Individual Company Portal Extranet Employees Customers Partners Prof. Applications (SAP, Lotus Notes, Oracle, specifics apps. . .) XML Web Services
- 43. Orgchart site collection vocabulary Take care to LookUp columns limitations during SharePoint architecture modelization!
- 44. ï”ï Compatible with almost all W3C browsers ï”ï ISO 15489/ISO 22310 (records management) ï”ï ISO 690/ISO 11179/ISO 25964 (references/metadatas) ï”ï ISO 9001 (approbation, life cycle) ï”ï ISO 31000 (risk management) ï”ï ISO 9660 (file names) ï”ï Identify/Avoid duplicates cross farms ï”ï Problems: 4'800'000/1'000'000 recognized file types ï”ï Problem: >2000 or 3000 files per view ï”ï Security management: >30 security rules (6 for MS Windows) ï”ï Alerts+Tagging SharePoint CMS Possibilities (1/2)
- 45. Governance? Governance is the set of policies, roles, responsibilities and processes used to guide, direct and control how the divisions and teams in your organization work together to achieve goals and outcomes. Planning a comprehensive governance optimizes the operation of the Group and / or entity with respect to the organization.
- 46. ï”ï Compatible with almost all W3C browsers ï”ï File Explorer view limited for MS Windows computers ï”ï MS Office Word like aspect (*.docx on the fly conversion) ï”ï Copy paste of images ï”ï Develop middle complexity forms ï”ï Default Captcha integration ï”ï Default Social share ï”ï Default smiley and MathJax integration ï”ï Default DoS balancing *for main functional boring limitations for customers and users limitations see my e- books on SharePoint (the list is to big) SharePoint CMS Possibilities (2/2)
- 47. ï”ï Create page content ï”ï BI Dashboards ï”ï W3C Compliant ï”ï Design templates ï”ï Comments moderation ï”ï Create new categoy fields ï”ï Export all pages into PDF/SQL/HTML ï”ï Social Networks sharing (Linkedin/Facebook/Google+) ï”ï Forms captcha SharePoint WCM Possibilities
- 48. ï”ï ISO 15489 Records management guide (eCH) ï”ï ISO 23081 Records management process ï”ï ISO 9660 File names ï”ï ISO 16175 Principles and Functional Requirements for Records ï”ï ISO 690 Document references ï”ï ISO 11179 Metadata Registry ï”ï ISO 25964 Thesaurus Schemas ï”ï ISO 9001 Approbation, Life cycle ï”ï OneDrive Synchro no selective *SharePoint Relational Database structure su⊠SharePoint ECM P&C (1/4)
- 49. SharePoint ECM P&C (2/2)
- 50. Taxonomy Metadata is information that describes, classifies or identifies a piece of information. Metadata is typically described as a set of attributes that help to describe or classify an object.
- 51. Pros and Conâs relatively to folders ï” Avantages: ï” Conforme IS0 23081 ï” PossibilitĂ© de classer pas que des fichiers mais toute information (Ă©vĂ©nements, lignes de donnĂ©es, tĂąches, emails, etc.)! ï” Permet de stocker une information dans plusieurs endroits diffĂ©rents en mĂȘme temps! ï” CentralisĂ©e au niveau de toute lâentreprise (ie rĂ©organisation aussi centralisĂ©e!) ï” Multi-langue ï” GĂšre les synonymes ï” GĂšre l'obsolescence ï” Contrairement aux dossiers, nâest pas limitĂ© Ă un total de 255 caractĂšres ï” PossibilitĂ©s de regrouper les vues par taxons ï” DĂ©savantages ï” NĂ©cessite une GED (plus de disques rĂ©seaux) ï” On doit reclassifier tous les documents de lâentreprise crĂ©Ă©s dans le passĂ© ï” On doit passer par le taxonomiste dâentreprise pour ajouter une taxonomie ï” Nâest pas compatible avec toutes les technologies ï” Sans add-in, pas possible dâautomatiser la sĂ©curitĂ© par taxons ï” On est pas informĂ© lorsquâune rĂ©organisation est effectuĂ©e de maniĂšre centralisĂ©e par le taxonomiste
- 52. ï”ï Easy to save process ï”ï Identify/Avoid duplicates cross farms (AI) ï”ï In place copy/paste of files ï”ï Security management>30 security rules ï”ï Alerts+Tagging ï”ï Simple workflows/Workflow Manager ï”ï Recycle bin ï”ï Statistics usage, access and ratings ï”ï Check Out/Check In/Auto-Archiving ï”ï E-Mail direct storage ï”ï Unique ID and File copy management ï”ï Real time collaboration on Word, PowerPoint, OneNote files ï”ï Documents workspaces ï”ï Documents policies *for main functional boring limitations for customers and users limitations see my e- books on SharePoint (the list is too big to be here) SharePoint ECM P&C (3/4)
- 53. ï” File names (ISO 9660) ï” Dates (ISO 8601) ï” Archiving PDF/A (ISO 19005 + ISO 16175 req 186) ï” Unique ID not across farms and not for non-electronic items (ISO 16175 req 43) ï” Unique ID only for files (ISO 16175 req 53) ï” Volumes automatically include metadata from parent (ISO 16175 req 84) ï” Prevent the user from adding electronic records to a closed volume (ISO 16175 req 86) ï” Security rules don't follow archiving (ISO 16175 req 106) ï” Global report on archiving actions (ISO 16175 req 127) ï” Include non-electronic items in volume (ISO 16175 req 134) ï” Barcodes for non-electronic items (ISO 16175 req 141) ï” Archiving process for non-electronic items (ISO 16175 req 142) ï” Reporting on archiving failure (ISO 16175 req 180) SharePoint ECM No ISO Compliant (4/4)
- 54. ï” ï Linked data to Oracle, SAP, SQL Server, MySQL ï” ï MS Access Services ï” ï Alerts on items ï” ï Workflows on items ï” ï Policies on datas ï” ï Forms edition (Microsoft Access like) ï” ï Security management: >30 security rules ï” ï Linked data in real time to most MS Office softwares *for main functional boring limitations for customers and users limitations see my e- books on SharePoint (the list is to big) SharePoint DMS Possibilities
- 55. ï” ï Standard employees list linked to other datas ï” ï Orgcharts (animated) or MS Visio Services Perf. Orgcharts ï” ï Social corporate networking ï” ï Logistic (Garbage In/Garbage Out) ï” ï Accounting (Garbage In/Garbage Out) ï” ï Supply Chain (Garbage In/Garbage Out) ï” ï Connection to most existing pro ERP and DBMS *for main functional boring limitations for customers and users limitations see my e- books on SharePoint (the list is to big) SharePoint ERP Possibilities
- 56. ï”ï MS Office Project Server full integration ï”ï Calendar/Gantt/Timeline (MOSS 2010: Connex Gantt) ï”ï Gantt without cascading update ï”ï No ressource conflict management ï”ï No ressource skills management ï”ï No real deadlines ï”ï No constraints ï”ï No reminders ï”ï No portfolios ï”ï Dashboards and KPI ï”ï ISO 31000 Risk management *for main functional boring limitations for customers and users limitations see my e- books on SharePoint (the list is to big) SharePoint EPM Possibilities
- 57. ï”ï ISO 9001 Quality Management System ï”ï ISO 31000 Risk Management ï”ï ISO 5807 Business Process Diagram ï”ï ISO 19005 PDF/A ï”+ other ISO norms coressponding to quality statistics (because of MS Excel Services) ï”ï MS Visio process real-time performance tracking ï”ï MS PowerView real-time Dashboards *for main functional boring limitations for customers and users limitations see my e-books on SharePoint (the list is to big) SharePoint QMS Possibilities
- 58. ï”ï No co-authoring (mergin option is a joke) ï”ï No table of contents ï”ï No index ï”ï Creation of new category fields ï”ï No PDF/HMTL export ï”ï Meta-data is folksonomy by default⊠(must go change column setting by default) ï”ï Only one meta-data is visible on the right pane⊠any additional meta-data column requires to activate check-in/out + create new column of managed meta-data SharePoint KMG Possibilities
- 59. Workflow technology in shortâŠ ï” can help you design a series of tasks that can be processed by humans or machines ï” can help track and disseminate tasks within the predesigned process ï” can notify people and systems of the current status of a task ï” can help you monitor the state of the process through visualizations like KPI Business Process Management in shortâŠ ï” should be able to do everything workflow technology can do and even more ï” encompasses tools that help you define, measure, analyze, improve & control (DMAIC) end to end process that span any man or machine *for main functional boring limitations for customers and users limitations see my e-books on SharePoint (the list is to big) SharePoint BPM (1/2) Possibilities
- 60. What kind of workflow technology is available for SharePoint? ï” Approvals ï” Collect feedback ï” Collect signatures ï” Disposition approval ï” Three-state ï” Extended sequential/parallel workflows (SharePoint Designer) ï” Extended sequential/parallel workflows (BizTalk) ï” Complex extended sequential/parallel workflows (Visual Studio) ï” ï MS Office InfoPath integration Or buy a 3rd party solution⊠SharePoint BPM (2/2) Possibilities
- 61. ï”ï No link with LinkedIn, Instagram or Facebook ï”ï Only one education line (school curriculum) ï”ï No field for certificates or graduations ï”ï No field with standardize language level ï”ï No field for conference, papers, publications, books SharePoint Social Network possibilities
- 62. Working time to create a "good" project management SharePoint site involving the 9 areas of expertise of the project management (following PMBOK): ~5 full time working days Caution!!
- 63. Portal Areas and subareas (SPS 2003) Sites collections and Top Site Libraries Shared Workspace My Site Web Parts Documents Scale structure
- 64. CMS â GED (advantages/disadvantages) ï” Save documents in classic way or by e-mail ï” Metadata (simples or linked) ï” Metadats linked to content with MS Office 2007 filex ï” Indexation (quick and advanced search) ï” Advanced customized views (groups, filters, rights, audiencesâŠ) ï” Access to web previews of documents ï” PocketPC access ï” RSS Feeds ï” Alarms ï” Workflows ï” Auto archiving ï” Security (access rules) ï” Integration with MS Office or others ï” Quick linked copies management ï” Check-in/Check out ï” BI linked to metadatas ï” Excel services linked to MS Excel files ï” Dynamic InfoPath forms ï” MS Outlool replications ï” Strong processes ï” New habits ï” Data input ï” Slow answer ï” Need ressources ï” Run only on MS Windows server and only well with MS Exchange/Lync *for main functional boring limitations for customers and users limitations see my e-books on SharePoint (the list is to big)
- 65. SharePoint default sites templates ï” Document Center ï” Records Center ï” eDiscovery Center ï” In-Place Hold Policy Center ï” Compliance Policy Center ï” Business Intelligence Center ï” Team Site ï” Project Site ï” Document Workspace ï” Enterprise Search Center ï” Publishing Portal ï” My Site ï” Enterprise Wiki ï” Visio Process Repository ï” Community Site ï” Blog ï” Developer Site
- 67. Lists & Libraries functionnalities ï” Manage many types of documents ï” Creation and save of documents trough MS Office ï” Customized meta-datas management ï” Promotion of meta-datas when saved ï” Management of customized views ï” Massiv edition trough Dataview Sheet ï” Approbation Cycle management ï” Versionning management ï” Check-In, Check-Out possibilities ï” Real-time document update ï” EtcâŠ
- 68. Integrating paper documents index categorization Scan OCR TIFF or JPEG Searchable PDF, RTF Import location metadata Security
- 69. MS Office compliance Feature Programs Open and Save from File menu Excel, FrontPage, InfoPath, Project, OneNote, Outlook, PowerPoint, Publisher, Visio, Word + all others in a near future Shared Workspace task pane Excel, Project, OneNote (SP1), PowerPoint, Visio, Word Create shared attachment Outlook Synchronize calendar and contact list sites Outlook Document updates for shared attachments Excel, PowerPoint, Visio, Word, OneNote (SP1) Automatically collect metadata Word, Excel, PowerPoint Check-in / check-out Word, Excel, PowerPoint (full integration) + all others Version Tracking Word, Excel, PowerPoint + all others Store inline discussions on the server Word, Excel, PowerPoint Import SharePoint list as data Excel, Access, InfoPath Export data as SharePoint list Excel, Access, InfoPath
- 70. Single server limits (SPS 2013) 1/2 ï” 500 content databases per web application (20 webapp per farm) ï” 250'000 site collection per web application and site collection ï” 10 application pools per web server. ï” Size of content database can be 200GB (recommended) or 4TB max ï” Document or Record center unlimited size (in theory) ï” 10 device channel per site collection ï” 60 million items including documents and list items in Content database. ï” Maximum of 5000 site collections per database ï” 400'000 major versions and 511 minor versions per item ï” File size in a list or library can be 2GB. ï” You can store 30'000'000 items per list or library. ï” 25 web parts per web part page. ï” 2 million users in a site collection. ï” 5'000 users in a SharePoint group. ï” 10'000 SharePoint groups per site collection. ï” 2'000'000 user profiles per service application. ï” There can be 500'000'000 social tags, notes and ratings per social database. ï” 5'000 blog posts per site. ï” Can be 1'000 comments per post. More details: http://technet.microsoft.com/en-us/library/cc262787.aspx
- 71. Single server limits (SPS 2013) 2/2 ï”Maximum 7 number of levelers in the term store ï”Maximum 1'000 number of term sets in a term store ï”Maximum 10'000 terms in a term set ï”Maximum 1'000'000 items in a term store ï”Maximum 50MB of file size for a single Visio services file ï”Maximum 10MB of file size for a single Excel services file More details: http://technet.microsoft.com/en-us/library/cc262787.aspx
- 72. SharePoint Alternatives (partial/total) ï” HyperOffice ï” Drupal ï” LiveLink OpenText ï” Alfresco ï” Joomla ï” Dolibarr ï” OpenERP ï” SAP NetWeaver Clout PortalDocumentum ï” Lotus Notes ï” Sugar CMS ï” OpenERP ï” IBM FileNet P8 ï” Nuxeo
- 73. SharePoint User Security ï” Following ISO 27000/SOX/SEC 17a-b/DoD 5015.2 let IT security (certified) specialists manage security ï” Following ISO 9001 document your SharePoint security rules ï” Same security errors as with Lotus Notes in the early '90 ï” Don't add users in SharePoint but add AD Groups instead ï” There is no time range definition for user and groupsâŠ! ï” Take car of security heritance Well know Hedge Funds lost data because of SharePoint amateur security management, US Army Wikileaks affair was because of a SharePoint lack of users management security, some Fortune 500 companies had to reset their entire SharePoint because of a lack of SharePoint governance...
- 74. SharePoint User Security ï” Create Folders (list level setting) ï” Approval (list level setting) ï” Task only own visible (list level setting) ï” Search visibility (list level setting) ï” Off-line availability (list level setting) ï” SharePoint Designer Edition (list/CA level setting) ï” InfoPath Edit (site level setting)
- 75. SharePoint Trainings ï” SharePoint Presentation (1d.) ï” Fundamentals for users (2d.) ï” Security management for users, groups and target audiences (1d.) ï” Business Intelligence (1d.) ï” Lists and Information Management (non-files management) (3d.) ï” Creation and management of workflows (2d.) ï” SharePoint Site templates (2d.) ï” My Site In Deep (2d.) ï” Interactions between SharePoint and Microsoft Office (2d.) ï” Use, customizatin anad management of Web Parts (2d.) ï” Personnalisation de SharePoint avec SharePoint Designer (2d.) ï” Administering sites and sites collections (2d.) ï” Creation of MS InfoPath forms for SharePoint (2d.) ï” Publishing (1d.) ï” Documentation Management with SharePoint (4d.) ï” Project Management with SharePoint (4d.) ï” Personnalisation et utilisation de la recherche (1d.) ï” Administration de SharePoint pour informaticiens (19j.) ï” SharePoint for Computer Scientists .Net/CSS/HTML/Jquery/CAML (10d.) ï” New features 2003, 2007, 2010, 2013 or 2016 for users (~2d. for each version)
- 76. SharePoint 2016 New features of users ï” Office 365 Dvelve ï” Office 365 Video Portal ï” Bouton App Launcher ï” Contextuel SharePoint menu on right click ï” Files accepts special characters: &, ~, {, } ï” File upload dialobox accepting multiple selection with Ctrl ï” Creation of folders with simulatenous sharing ï” Images full screen overview on click ï” Upload limited to 10 GB per file rather than 2 GB. ï” Depreciation of SharePoint Designer and InfoPath ï” Excel Services moved on Office Online ï” Access Web App manage cascading drop down list ï” Access Web App button to export table to Microsoft Excel
- 77. SharePoint depreciated features over the yearsâŠ ï” SharePoint Fundation ï” Bidirectional sync with Excel ï” Remove PowerPoint libraries ï” PowerPoint Broadcast ï” Remove InfoPath forms for workflows ï” Barcodes ï” Remove permsetup.aspx ï” Meeting Workspace ï” Social Workspace ï” All bussines case sites templates removed ï” Product cataloge site template removed ï” Translation Management library ï” Export lists to Visio ï” Exchange / Outlook WebPart ï” Excel Graph Web Part ï” KPIs lists and KPIs web parts ï” Web Analytics ï” RSS feed for search ï” Site Directory ï” Search Center with Tabs ï” SharePoint Designer back-up tool ï” SharePoint Designer Preview option ï” Depreciation ForeFront ï” Depreciation Groove ï” Depreciation SharePoint Workspace ï” Depreciation InfoPath ï” Depreciation SharePoint Designer ï” Tags and Notes on documents ï” InfoPath forms and workflow approval in OutlookâŠ
- 78. Some proofs⊠23 March 2017
- 79. © 2003 Microsoft France