Monitoring & mis_presentation (1)

SessionIII:Monitoring
and MIS
Ministry of Rural Development
Krishi Bhawan
New Delhi

Qualitative & Quantitative
monitoring
 Qualitative monitoring to check adherence to
processes and fulfillment of spirit of NREGA
 National Level Monitors & Special Appraisal
Teams visits
 Area Officers & Senior Officers of other Central
Ministries visits
 Through MIS
 Quantitative monitoring to assess physical and
financial progress
 Monthly progress reports obtained from States
 Through MIS

4 MPR formats
 Household format: Household related
information
 Employment format: Employment provided
and its breakup category wise
 Works format: Works taken up, their nature
and proportion
 Expenditure format: Funds utilised, the extant
and nature of expenditure

Monitoring on Quantitative
Parameters
 Job cards issued
 Demand for employment of a Household
 Employment provided to a household
 Employment provided to women, SC & ST
 Number of persondays generated in the district.
 Cost of one day of employment provided
 Number of days of employment provided to a
household
 Expenditure incurred on wages, material and
administration
 Nature of works taken up and their proportion.

Monitoring of important
Parameters
 Planning
 Preparation of perspective plans
 Preparation of labour budget
 Job card
 Number of days taken in issuing Job Card
 Updation and the entries in Job Card
 ID and authentication of Job Card
 Job card is in custody of household
 Application for demand
 Acknowledgement of demand by dated receipt
 Muster Roll maintenance
 Muster roll is numbered and authenticated
 Only valid muster roll is used and are available at worksite
 All entries in muster roll are being made, such as attendance, wage
payment made.
 100% verification of muster roll

Monitoring of other important
Parameters_contd.
 Wage payment
 Wage payment is through Banks/ Post offices
 Wage payment if being made in cash is in front of community
 Wage payment is not delayed.
 Work measurement and labour productivity
 Measurement is done once a week
 7 hours of diligent work entitles the wage earner minimum
wages
 Transparency
 Whether the requirements of putting NREGA records in public
domain are being fulfilled.
 Social audit is being undertaken
 Citizen is able to access information on NREGA

Other aspects that are
monitored closely
 Whether IEC activities are enhancing
awareness, especially about processes
 Deployment and Capacity Building of dedicated
staff at all levels
 100% inspection of works by State/ District/
Block level officials
 Effectiveness of Grievance Redressal
Mechanism and disposal of complaints.
 State of Operationalisation of MIS

Methodology of Development
of NREGASoft
 Assessible at http://nrega.nic.in
 Result of Continuous Consultations with the States
 Offline version was provided to States for beta testing
 Online version tried by States and shortcomings
communicated
 NIC team and Ministry’s officials with domain
knowledge interacted with the various States &
Districts

General Principles
 Data entry at the level of occurrence of the event [due
to resource constraint data entry being done at Block
level]
 Data entry, data aggregation to be software
engineered
 Data on the web in public domain
 Report generation on the basis of data entered
[currently monthly progress reports are being entered
at Ministry level]
 Available in local language

Necessity for computer based
MIS
 The magnitude of operations of NREGA throw large
scale data, which is difficult to monitor without MIS. The
Programme monitoring entails employment monitoring of
each household.
 MIS is a Management tool
 MIS to track time-bound activities: throws alerts
 Provision of employment with in 15 days of demanding
 To track whether unemployment allowance is to be paid
 To generate progress reports in desired formats
 To monitor the data and analyse the progress
 To enhance transparency and to meet RTI mandates

How to operationalise MIS
 Hardware requirement
 Basic computer
 Software requirement
 MIS is Browser independent: Internet Explorer,
Mozilla or firefox can be used.
 Offline mode can operate on Open source-Linux
or Windows
 For offline operation NREGASoft is to loaded
 Trained Operators
 At least two operators at Block level.

MIS an aid to quality
implementation
 MIS performs the following critical functions:
 Records households information and data pertaining to issue
of Job Card]
 Records and tracks the fulfillment of employment guarantee
 Employment Demand and supply [keeps tracks of allotment of
employment]
 Records the Muster Roll data, that pertain to Wage Payments,
number of days of work done and the work on which
employment provided.
 Ensure and tracks Fund availability at each level
 Enhances Transparency [Muster rolls, Job Card register,
Employment register and information on works are available
on the MIS]
 Enhances promptness of Grievance Redressal

Operational Details of IT Plan
 The MIS structure and standard defined by
MORD
 States free to develop their own MIS with
interoperability and compatibility in perspective
 Gram Panchayat to be the basic unit for data
base design, but data entry could be done at
Block level
 Computerisation work of Block level could be
outsourced

The NIC’s MIS incorporates
 Beneficiary module
 registration of household, issue of Job Card, demand &
provision of employment, work done & payment of wages,
payment of Unemployment allowance.
 Planning & Works management module
 Preparation of works estimate, Technical & Administrative
approval of works, Shelf of Project preparation, physical
monitoring of works progress, works taken by various
agencies, assets created
 Finance module
 Allotment of funds, speedy fund release, report on finance &
social audits, ATR on finance & Social Audit paras, Utilisation
certificates, reconciliation of accounts

MIS_contd.
 Monitoring module
 MIS to capture, analyse, retrieve data: Social Audit, RTI
compliant generation of reports in citizens domain.
 Human Resource module
 Staff directory, Capacity building details, Pay roll of NREGA
staff
 Grievance redressal module
 National classification of grievances, details like name,
address, nature and date of grievance and the date and
nature of disposal

The Software generates
 Job cards
 Unique IDs for Households, Individuals, Works
 Technical Approval of works
 Administrative approval of works
 List of work in shelf of projects
 MIS reports and MPR
 Reports for citizens and wage seeker

1. Citizens Module
Citizen can check online
• NREGA: National Overview Statistics
• NREGA Implementation Status Report
• Work Status Report
• Financial Progress Report
• Analysis of Progress Under NREGA
• Reports from MIS
• National Level Reports
• Employment Status
• Work Status
• Financial Statement
• Available Fund at Each Level
• Expenditure Statement for Works
• Category wise Expenditure Statement for Works
• Muster Roll
• GP level Reports
• Analytic Report
• NREGA Implementation Status Analysis
• List of Work(s) Running Behind Schedule
• Work Approval Analysis
• Gender,Caste,Work & Wage Analysis
• Work Execution Agency Analysis with the Level of Execution
• Work Material, Labour Wages Expenditure Ratio Analysis
• Registers
• Registration Application Register
• Job card/Employment Register
• Muster roll issue Register
• Muster roll Receipt Register

2. Panchayat Module
2.1-Gram Panchayats
2.2-Block Panchayats
2.3-Zilla Panchayats

Photo can be added to Job Card

List of persons/ households
demanded employment

List of Households completed 100
days of Employment Guarantee

Alert on Unemployment
Allowance

Alert on completion of 100 days of
guarantee

List of Works on Shelf of Project

MIS also assists in Employment
allocation

Muster roll receipt register at GP
level

Muster Roll could be accessed
by anyone

Input format for AS of works
Projects pending for Administrative Approval

Input format for TS of works
Projects pending for Technical Approval

Input of Technical Details of Work

5.1 Programme Officer
Data Entry
• Registration,
• Attend complaints,
• comment on GP works
• issue Muster Roll
• Payment of unemployment allowance
Generate Reports
• list of work for approval
• MSR Register
• Pending Works
• unfulfilled demand
• list of projects having vacancy
• project which can be taken up to meet unfulfilled demand.
• Report on unemployment allowance paid

Monitoring & mis_presentation (1)

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