Microsoft Office365 cloud update - Fall 2014
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In October 2014, Microsoft revamped its cloud licensing options, introducing new categories for small and enterprise businesses, with mixed and matched licensing and enhanced storage features, including 1TB OneDrive accounts. While the new models offer cost-effective solutions and more choices, some users are unhappy about increased pricing for full Office access and changes to initial pricing commitments. Existing and new users must transition to the new licensing options upon expiration or with new purchases, and OS-Cubed offers support for migration and licensing questions.
Microsoft Office365 cloud update - Fall 2014
- 1. OCTOBER 2014 MICROSOFT CLOUD UPDATE NEW LICENSING OPTIONS – THE GOOD AND THE BAD Presentation copyright OS-Cubed, Inc. www.os-cubed.com 1
- 2. OVERVIEW • MICROSOFT HAS SIGNIFICANTLY UPDATED THEIR CLOUD LICENSING OPTIONS IN FALL OF 2014 • YOU CAN NOW PURCHASE LICENSES THROUGH OPEN LICENSING FOR MOST CLOUD PRODUCTS • PRICING AND FEATURES HAVE CHANGED SIGNIFICANTLY • “SMALL BUSINESS” HAS BEEN REDEFINED • YOU CAN FINALLY MIX AND MATCH BETWEEN THE DIFFERENT LICENSE CATEGORIES • NEW VERSION OF OFFICE OFFLINE HAS BEEN ADDED Presentation copyright OS-Cubed, Inc. www.os-cubed.com 2
- 3. THE GOOD WHAT IS GOOD ABOUT THE NEW LICENSING MODELS Presentation copyright OS-Cubed, Inc. www.os-cubed.com 3
- 4. INCREASED MAX COUNT • “SMALL BUSINESS” IS NOT UP TO 300 USERS • “MIDSIZE BUSINESS” IS NO LONGER AVAILABLE TO LICENSE – IT’S BEEN ROLLED INTO SMALL BUSINESS LICENSING • SMALL BUSINESS LICENSES ARE IN GENERAL LESS EXPENSIVE THAN MID-SIZE BUSINESS OR ENTERPRISE LICENSES • YOU MAY NOT EXCEED 300 SMALL BUSINESS LICENSES IN ANY ONE BUSINESS. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 4
- 5. MIXING AND MATCHING • YOU CAN MIX AND MATCH SMALL BUSINESS AND ENTERPRISE LICENSES WITHOUT LIMITS • IF YOU CURRENTLY HAVE UP TO 300 LICENSES IN YOUR ACCOUNT, YOU CAN LICENSE NEW USERS ON ENTERPRISE, WITHOUT GIVING UP YOUR SMALL BUSINESS LICENSES • UNLIMITED NUMBER OF LICENSES IN ENTERPRISE • K1 AND K2 KIOSK LICENSES CAN BE MIXED IN WITH THESE OTHER LICENSES Presentation copyright OS-Cubed, Inc. www.os-cubed.com 5
- 6. 1 TERABYTE OF STORAGE • OFFICE365 ACCOUNTS COME WITH A 1TB ONEDRIVE ACCOUNT. THAT’S RIGHT 1TB PER USER MAILBOX! THAT’S AN UNPRECEDENTED AMOUNT OF STORAGE. • THIS STORAGE IS IN ADDITION TO SHAREPOINT STORAGE IF YOUR ACCOUNT INCLUDES ACCESS TO SHAREPOINT. • ONEDRIVE STORAGE IS USER CONTROLLED FOR ACCESS, SHAREPOINT STORAGE IS COMPANY CONTROLLED. • SHARING CAN ONLY BE TURNED ON OR OFF FOR ALL ONEDRIVE ACCOUNTS – NO GRANULAR PERMISSIONS CONTROLLABLE BY THE ADMINISTRATOR. • SHAREPOINT SHOULD BE USED FOR CORPORATELY CONTROLLED SHARING. • TB OF STORAGE IS TIED TO THE MAILBOX – IF YOU DELETE THE MAILBOX, THE STORAGE GOES WITH IT. HAVE A BACKUP IF IMPORTANT DOCS ARE STORED THERE. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 6
- 7. MORE OFFICE OPTIONS • THERE ARE NOW 4 VERSIONS OF OFFICE AVAILABLE THROUGH OFFICE365 • WEB BASED OFFICE APPS – THESE FUNCTION IN MOST MODERN WEB BROWSERS AND OFFER A LIMITED SET OF FEATURES. BY LIMITED I MEAN BASIC AUTHORING AND EDITING. WORD, POWERPOINT, EXCEL, AND ONENOTE FOR THESE APPS. • MOBILE APPS – APPLE, ANDROID, WINDOWSPHONE PHONE PRODUCTS – MICROSOFT HAS AN IPHONE, ANDROID AND WINDOWS PHONE COMPATIBLE VERSION OF MOBILE APPS. THESE HAVE SIMILAR CAPABILITIES TO THE WEB PRODUCTS. • OFFICE PROFESSIONAL OFFLINE – THIS IS A FULL VERSION OF OFFICE THAT RUNS ON A PC OR MAC THAT INCLUDES MS ACCESS. • OFFICE BUSINESS OFFLINE – THIS IS A FULL VERSION OF OFFICE THAT RUNS ON A PC OR MAC THAT DOES NOT INCLUDE MS ACCESS • MOBILE INSTALLS DO COUNT AGAINST YOUR 5 LICENSES PER MAILBOX TOTAL • TYPE OF OFFICE YOU GET IS DEPENDENT ON YOUR LICENSES Presentation copyright OS-Cubed, Inc. www.os-cubed.com 7
- 8. YOU CAN NOW LICENSE OFFICE WITHOUT EMAIL • MANY ORGANIZATIONS WANT TO TAKE ADVANTAGE OF THE GENEROUS 5 USER LICENSES WITH ONLINE LICENSING BUT DON’T WANT TO MOVE MAIL OR STORE DOCUMENTS IN THE CLOUD • MICROSOFT NOW HAS 2 VERSIONS OF OFFLINE OFFICE TO LICENSE “OFFICE BUSINESS” DOES NOT INCLUDE MS ACCESS. OFFICE PRO DOES. • YOU CAN LICENSE JUST OFFICE THROUGH THE ONLINE LICENSING MODEL. THESE LICENSES DO NOT INCLUDE OFFICE365 FEATURES LIKE STORAGE IN THE CLOUD, OR A MICROSOFT MAILBOX. • THIS IS AN EXCELLENT OFFERING FOR THOSE CONSIDERING AN OFFICE UPDATE BUT HAPPY WITH CURRENT EMAIL PROVIDERS. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 8
- 9. OPEN LICENSING • YOU CAN NOW BUY YOUR OFFICE365 LICENSES THROUGH OPEN LICENSING FOR ALL BUT K1 AND K2 KIOSK LICENSES. • THIS MEANS YOU CAN PURCHASE OFFICE365 FROM A VENDOR ON AN OPEN LICENSE AGREEMENT, JUST LIKE YOU ARE USED TO USING FOR MICROSOFT SERVER, CAL AND OTHER LICENSES. • OPEN LICENSES PROVIDE A SUBSCRIPTION KEY YOU ADD TO YOUR ONLINE ACCOUNT TO ADD ADDITIONAL LICENSES. LICENSES ARE THEN APPLIED NORMALLY TO MAILBOXES. • YOU CAN MIX AND MATCH LICENSES PURCHASED ON CREDIT CARD AND OPEN LICENSE. • OPEN LICENSES ARE NOT AUTO RENEWED LIKE CREDIT CARD LICENSES. YOU ARE RESPONSIBLE FOR TRACKING YOUR LICENSE AND RENEWING IT IN TIME TO KEEP IT FROM EXPIRING. • REMEMBER THAT EXPIRED LICENSES CAUSE: • OFFICE TO BE UNLICENSED • EMAIL TO BOUNCE. • NO FUNCTIONALITY TO SEND NEW EMAILS OR CREATE DOCUMENTS • EVENTUAL LOSS OF MAILBOX AND FILE STORAGE Presentation copyright OS-Cubed, Inc. www.os-cubed.com 9
- 10. THE BAD NEW STUFF THAT’S ANNOYING FROM MICROSOFT Presentation copyright OS-Cubed, Inc. www.os-cubed.com 10
- 11. SMALL BUSINESS FULL OFFICE IS NOW MORE EXPENSIVE • YOU USED TO BE ABLE TO GET FULL MS OFFICE WITH ACCESS FOR 5 USERS FOR $12.50/MONTH AS A SMALL BUSINESS USER (UP TO 25 LICENSES). • THE $12.50/MONTH SLOT HAS BEEN REPLACED WITH OFFICE BUSINESS (NO ACCESS). • THE FULL OFFICE IS NOW $20/MONTH • CUSTOMERS LICENSED UNDER THE OLD MODEL WILL HAVE ONE MORE YEAR OF GRACE BEFORE BEING FORCED INTO THE NEW PRICING TO RETAIN ACCESS TO MS ACCESS Presentation copyright OS-Cubed, Inc. www.os-cubed.com 11
- 12. MICROSOFT NOT HONORING INITIAL COMMITMENTS TO CLIENTS • CLIENTS WHO BOUGHT INTO MS OFFICE THINKING THEY WOULD BE PAYING $12.50/MONTH AD INFINITUM FOR ACCESS TO THE FULL OFFICE SUITE ARE IN FOR A RUDE AWAKENING WHEN THEY GO TO RENEW THEIR LICENSES. • MICROSOFT COMMITTED TO ONE THING THEN CHANGED TO ANOTHER – WHICH FEELS AN AWFUL LOT LIKE BAIT AND SWITCH. • THE TENET OF CLOUD COMPUTING AND MANAGED SERVICES IS THAT YOU PAY ONE MONTHLY, PREDICTABLE FEE FOR A SPECIFIC BENEFIT. UPPING THE PRICE DEFEATS THIS PURPOSE. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 12
- 13. THE BREAKDOWN PRICING SUMMARY Presentation copyright OS-Cubed, Inc. www.os-cubed.com 13
- 14. OFFICE SMALL BUSINESS (UP TO 300 USERS) • BUSINESS ESSENTIALS (NO OFFLINE OFFICE, 50GB MAILBOX, 1TB STORAGE, ONLINE OFFICE, SHAREPOINT) - $5/MONTH • OFFICE365 BUSINESS (NO MAILBOX, 1TB OFFLINE STORAGE, OFFICE SMALL BUSINESS – 5 INSTALLS, NO MS ACCESS, NO SHAREPOINT, NO LYNC) - $8.25/MONTH (NEW) • OFFICE365 BUSINESS PREMIUM (OFFLINE OFFICE365 BUSINESS, 50GB MAILBOX, 1TB STORAGE, SHAREPOINT, LYNC, ONLINE OFFICE) - $12.50/MONTH (REPLACED) Presentation copyright OS-Cubed, Inc. www.os-cubed.com 14
- 15. OFFICE ENTERPRISE (UNLIMITED USERS) • OFFICE KIOSK K1 – 2GB MAILBOX, NO OFFLINE STORAGE, NO ACCESS TO SHAREPOINT, NO ONLINE OR OFFLINE OFFICE $2/MONTH • OFFICE KIOSK K2 – SAME AS K1 PLUS SHAREPOINT ACCESS AND OFFICE ONLINE $4/MONTH • OFFICE ENTERPRISE E1 – (NO OFFLINE OFFICE, 1TB STORAGE, SHAREPOINT, LYNC, 50GB MAILBOX ETC) - $8/MONTH • OFFICE ENTERPRISE PROPLUS – (NO MAILBOX, 1TB STORAGE, OFFICE WITH MS ACCESS 5 COPIES, NO ACCESS TO SHAREPOINT, NO LYNC) - $12/MONTH • OFFICE ENTERPRISE E3 – OFFLINE OFFICE – 5 COPIES WITH MS ACCESS, 50GB MAILBOX, 1TB STORAGE, SHAREPOINT ACCESS, LYNC, YAMMER, ETC. - $20/MONTH Presentation copyright OS-Cubed, Inc. www.os-cubed.com 15
- 16. WHEN DOES THIS TAKE EFFECT SO IF I’M A NEW OR CURRENT USER – WHEN DO THESE NEW OPTIONS AFFECT ME? Presentation copyright OS-Cubed, Inc. www.os-cubed.com 16
- 17. EXISTING USERS • IF YOU BUY A NEW LICENSE – YOU CAN CHANGE LICENSE COUNTS ON AN EXISTING LICENSE, BUT CANN’T ADD A NEW CATEGORY FROM THE OLD SYSTEM – NEW LICENSE TYPES MUST BE OF ONE OF THE NEW CATEGORIES ABOVE. • WHEN YOUR CURRENT LICENSE EXPIRES – YOU MUST SELECT ONE OF THE NEW LICENSE TYPES ON LICENSE EXPIRATION. • IF YOU WANT TO USE OPEN LICENSING – ONLY THE NEW LICENSES ARE AVAILABLE THROUGH OPEN LICENSING. Presentation copyright OS-Cubed, Inc. www.os-cubed.com 17
- 18. NEW USERS • IF YOU ARE NEW TO OFFICE 365 THESE NEW LICENSES ARE THE ONLY TYPE YOU CAN PURCHASE Presentation copyright OS-Cubed, Inc. www.os-cubed.com 18
- 19. WHAT IF I NEED HELP • OS-CUBED IS HERE TO HELP YOU WITH YOUR OFFICE LICENSING AND MIGRATION • WE ARE EXPERTS AT CLOUD DEPLOYMENT, CLOUD LICENSING, AND MIGRATION SERVICES • WE HAVE SEVERAL HUNDRED MAILBOXES UNDER MANAGEMENT, AND QUALIFY UNDER MICROSOFT’S SILVER CLOUD PARTNER PROGRAM. WE WERE A MEMBER OF THEIR ELITE CLOUD ACCELERATE PROGRAM WHEN IT WAS BEING USED. • WE ARE A MS RESELLER PARTNER AND CAN HELP YOU WITH OPEN LICENSES AS WELL • TO ENQUIRE ABOUT A MIGRATION, LICENSING OR OTHER OFFICE365 QUESTION CALL: 585-756-2444 OR EMAIL LDRAKE@OS-CUBED.COM • OUR WEBSITE – WWW.OS-CUBED.COM Presentation copyright OS-Cubed, Inc. www.os-cubed.com 19
- 20. OS-CUBED INC • MICROSOFT CLOUD SERVICES INCLUDING OFFICE365 AND AZURE • MICROSOFT SOFTWARE DEVELOPMENT USING .NET, C#, JAVASCRIPT, AND CSS • DOTNETNUKE EXPERTS • MANAGED SERVICES • SERVER AND APPLICATIONS SERVER SUPPORT • MEDICAL, MANUFACTURING, RETAIL AND ECOMMERCE VERTICAL MARKET SUPPORT Presentation copyright OS-Cubed, Inc. www.os-cubed.com 20
- 21. OS-CUBED, INC. • LOCATED AT 274 N. GOODMAN ST, SUITE A401, ROCHESTER, NY 14607 • 585-756-2444 • WWW.OS-CUBED.COM • BLOG: HTTP://ENTREPRENEUR-BLOG.OS-CUBED.COM • PARTNERS: MICROSOFT SILVER CLOUD, CISCO, MERAKI, NETGEAR, BUFFALO, HP INC., HP ENTERPRISE, SYMANTEC Presentation copyright OS-Cubed, Inc. www.os-cubed.com 21