NDF2017 - Digitisation 101 Workshop
- 1. DIGITISATION 101 #NDFNZ Supported and hosted by
- 2. DAVE SANDERSON PROJECT LEADER | COLLECTION IMAGING @thebiglankyape dsanderson@aucklandmuseum.com
- 3. MAARTEN HOLL DIONNE WARD MELISSA IRVING Health & Safety // Housekeeping
- 4. PROGRAMME FOR THE MORNING SESSION: 9 – 10:30 Introductions, expectations for the day and session no. 1 Project planning and setup considerations 10:30 – 11 Morning Tea (Oceania) 11 – 12:00 Session no. 2 Imaging standards, formats and equipment selection (assessing needs for collection type) 12:00 – 1:00 Lunch (free reign – meet back at Registration Desk)
- 5. PROGRAMME FOR THE AFTERNOON SESSION: 1:00 – 1:15 Reviewing the morning and any Q&As Setting the scene for the afternoon 1:30 – 2 Practical session no. 1 Look at tethering and lighting basics 2 – 2:30 Practical session no. 2 Shooting a 3D object 2:30 – 3 Afternoon tea (Oceania) 3 – 3:30 Practical session no. 3 Shooting artwork/flat 2D items/quick negatives overview 3:30 – 4 Exporting and publishing of your data 4 – 4:30 Review the day and Q&A session
- 6. PROJECT PLANNING You’ve got to ask the obvious questions – Do you need to digitise it at all? If so,why? What’s your end game? (You need to know what you want before you start)
- 7. Why? Prototype Cost • Equipment • Storage • Salaries • Consumables Scope Project Plan
- 8. MAKE FRIENDS WITH YOUR IT DEPARTMENT
- 9. WHY? ‘It’s what everyone is doing’ is not good enough… (especially if you’re doing 3D) End use is critical (can you use it – check your copyright)
- 13. PROTOTYPING • Test different objects – solid representation is key • Test different equipment options – experience helps to narrow things down sometimes • Look hard at your software options • Look hard at your data movement • Time it end to end – cost it out (time, $ and people)
- 14. COSTING IT ALL It’s really easy to miss hidden costs that will sting later
- 15. COSTING IT ALL • Equipment (and its replacement) *review here against costs from your prototyping • Staffing • Software • Ongoing costs to maintain your digital files ‘forever’ • If it’s not forever, what’s the cost to decommision? • OPEX vs CAPEX funding – is what you’re making an asset/collection in its own right?
- 16. STRATEGIC ALIGNMENT Your work is a much easier sell if you’re getting behind and directly linked to your organisational strategy
- 17. BEFORE YOU START PRODUCTION • Set up your metrics • Set targets (but make them realistic) • Find your balance between numbers, motivation and ambivalence *institutionalisation is your enemy • Inspiration for yourself and leadership for your time is your rocket fuel
- 18. ANALYTICS We’re all accountable to someone… Numbers and analytics are your power
- 20. 10:30 – 11
- 21. STANDARDS, FORMATS & EQUIPMENT • Go back to your ‘why’ • Technology marches on, aim high • Moderation is key if you’re producing temporary content
- 22. STANDARDS, FORMATS & EQUIPMENT • At Auckland Museum we’re using mainly Canon, some Hasselblad – 50MP is about the standard • Some outliers…
- 24. STANDARDS, FORMATS & EQUIPMENT • Is everyone playing along nicely? • Standardisation of EVERYTHING is absolutely key • If different areas are working differently, ring-fence yourselves (back to your scope)
- 25. STANDARDS, FORMATS & EQUIPMENT • Where and how are you storing it? • Think about digital preservation basics • Min. 3 copies, min. 2 places, 1 offsite at all times *how do you sync it?
- 26. STANDARDS, FORMATS & EQUIPMENT We save 4x file formats for each image: • RAW (Canon CR2) • DNG (Adobe proprietary RAW) • Vanilla 8-bit Uncompressed TIFF • JPEG (and derivatives) Metadata – get your metadata sorted! NO Photoshop & destructive editing
- 27. STANDARDS, FORMATS & EQUIPMENT Scanner resolution (ppi = pixels per inch): 300ppi = 3,000 x 2,400 pixels 600ppi = 6,000 x 4,800 pixels 1200ppi = 12,000 x 9,600 pixels *Remember most printed work only has print resolution of approx 300dpi (dpi = dots per inch) 8inches 10inches
- 28. STANDARDS, FORMATS & EQUIPMENT Camera resolution 50mp 8688 x 5792 pixels 300ppi = 28.96 x 19.3 inches 600ppi = 14.48 x 9.65 inches 1200ppi = 7.24 x 4.83 inches *Remember when you reprint an image from 50mp it’s easy to reach large sizes and that same 8688 x 5792 pixels is equivalent to over 8k screen ??inches ??inches
- 29. STANDARDS, FORMATS & EQUIPMENT If you’re getting serious, consider a DAMS system?
- 30. STANDARDS, FORMATS & EQUIPMENT • Instigates a consolidated approach to media creation across the whole organisation @ AWMM • Forms a good starting point for genuine digital preservation • Major driver for digitisation standards
- 31. STANDARDS, FORMATS & EQUIPMENT • Unique name for each file – ‘uniqueID_001, _002 etc. • Filename cross checked several times through end-to-end process • Named at point of capture • File name directly relates to each object
- 32. STANDARDS, FORMATS & EQUIPMENT • Look for JHOVE and DROID if you want to get geeky and validate your files • Look into PREMIS metadata schema
- 33. RESOURCES • https://pinboard.in/u:imagingservices • Digital NZ- http://www.digitalnz.org/make-it-digital • http://www.digitizationguidelines.gov/guidelines/digitize-technical.html • https://www.metamorfoze.nl/english/digitization • http://www.digitizationguidelines.gov/guidelines/digitize-planning.html • http://en.nationaalarchief.nl/sites/default/files/docs/guidelines_digitisation_photographic_materials_0.pdf • https://luminous-landscape.com/scannerless-digital-capture-and-processing-ofnegative-film-photographs/ • https://www.youtube.com/watch?v=miI4kcH_S1g&feature=youtu.be • The AIC Guide to Digital Photography and Conservation Documentation • http://imagemuse.org/ • NZ Photographers of Cultural Collections • GLAM Digitisation (Australasia) • Rijksmuseum guide to 2D and 3D digitisation
- 34. 12noon - 1
- 35. 12noon - 1 RECAP // Q&A
- 36. 12noon - 1 PRACTICAL SESSIONS 1 & 2 Tethering & Lighting Basics
- 37. 2:30 – 3
- 38. 12noon - 1 PRACTICAL SESSION 3 Artwork/2D/Negatives
- 39. EXPORTING & DATA PUBLISHING • Capture: DSLR Remote Pro • Import, Process and Export: Adobe Lightroom • No editing done beyond final review of white balance and embedding of a series of tags: 1) Auckland War Memorial Museum 2) Collection Department (eg Natural Sciences) 3) Collection Area (eg Marine) 4) Photographer name (eg Jennifer Carol)
- 40. EXPORTING & DATA PUBLISHING • Think about the effect your post-production is going to have on the longevity of your digital files • Photoshop is fun (too fun at times) but editing can damage your files and steal time you could have been using creating more work
- 41. EXPORTING & DATA PUBLISHING • File formats for the web: • Almost always JPEG – JPEG2000 if you want to do something clever. • Set your resolution accordingly (72ppi / 96ppi) • Think about how ‘big’ your image wants to be? 1000px, 2000px, full res? • Please do not watermark your images – very out of date • Looking into IIIF for universal sharing of images (http://iiif.io/ ) • How do you want to share and license? Digital New Zealand and Creative Commons • Usage and Image rights go hand-in-hand with digitisation!
- 42. EXPORTING & DATA PUBLISHING • Ask yourself how proprietary your platform is? • Can you move on? • Does it share via APIs? Can you leverage the data ecosystem (Digital NZ, Google, Wikimedia)
- 43. EXPORTING & DATA PUBLISHING If you’re doing crowd sourcing or user contributed content – know before you start if you plan to keep the info, and how you plan on treating it *Plug for Adam Moriarty’s 2017 NDF talk
- 44. RECAP // Q&A