Notes tips
- 1. Lotus Notes Tips and Tricks
- 2. I didn’t know Notes could do that!!!
- 4. Rearranging Table Cells or List Items • CTRL + UP, CTRL + DOWN • Ed • Alan • Steve • Ed • John • John • • Steve Alan http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/re-arranging-values-in-a-list-or-cells-in-a-table
- 5. Keep Document Context When Switching Views • Select document, press and hold CTRL, switch views http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/where-was-that-document-again
- 6. Copy Selected As Table http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-selected-as-table
- 7. Copy Selected As Table to Spreadsheet http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/copy-data-from-notes-to-a-spreadsheet
- 8. Powerful Text Formatting Shortcuts • Increase/Decrease Font size – Select text, press F2 – Select text, press Shift + F2 • Convert to bulleted list – Select text, press Alt + T, then L, then L • Indent/Outdent – Select text, press F8 – Select text, press Shift + F8
- 9. Re-arranging Mail Addresses • You can’t drag and drop in the email itself, but you can in the Address Dialog box. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-recipient-names
- 10. Attachment Viewers • You don’t always have to launch the native application, use “View” instead. – Magnify – Rotate – View and extract zip files! http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/viewing-an-attached-file
- 11. Drag and Drop Attachments • From Notes to OS • From OS to Notes • Hover over Windows taskbar buttons to make Notes active. • Within Notes, hover over window tab to make that document active http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/drag-and-drop-files
- 12. Picture Properties • A little formatting can make a document look much better. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-properties
- 13. Picture Links • Add links to pictures to make them “come to life” • Image maps • Fancier DB, View, or document links http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-1 http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-2 http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/picture-hotspots-3
- 14. Picture Wrap • Wrap Text • Align Images http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/wrap-text-around-images http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/text-wrap-for-images-part-2
- 15. Create New Folder • Easily create a document from any database http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/create-new-toolbar-icon
- 16. StartUp Folder • Automatically start databases, links, application, files! http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/startup
- 17. Extended Accelerators • Press the ALT key, and numbers appear on the Action Buttons in the current document or view • Press ALT + W, numbers appear over the Windows tabs • Press ALT + B, numbers appear over the bookmark icons http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/extended-accelerators
- 18. Tabbed Window Interface • Now every program wants to look like Notes! (IM clients, newsreaders, web browsers) • Drag and Drop Re-order • Open In New • Notes 7 = Close All • Saved Windows State http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/tabbed-window-ui http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/open-in-new-window http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/new-window-tab-options-in-notes-7
- 19. Navigation History • If you prefer your keyboard to the mouse, you can use ALT+LEFT ARROW to go back, and ALT+RIGHT ARROW to go forward. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/go-back-go-forward
- 20. Creating Groups • Copy Into New Group • Add Recipients to Group in Address Book http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/quickly-create-groups http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/add-recipients-to-group-in-address-book
- 21. Suggested Meeting Times • Let Notes find the best time for a meeting. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/meeting-scheduler-assistant
- 23. Print Calendar To Document • BEST HIDDEN FEATURE IN NOTES! • Weekly, Monthly, Calendar List • Forward via email http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/print-calendar-to-a-document
- 24. Tools!
- 25. Content Paste • Do you have bits of information that you reuse over and over again? http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/paste-information-application
- 26. Share Documents • Have you ever wanted to easily copy or move information from your mail file to a TeamRoom, Document Library, Personal Journal, or any other database? http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/share-documents
- 27. Linker • More “URL-link” database, document, or view links. http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/easy-to-use-notes-database-links
- 28. Map Address • Have you ever wanted to generate a map to one of the contacts in your Personal Address Book? http://www.alanlepofsky.net/alepofsky/alanblog.nsf/dx/google-map-an-address
- 29. Resources on alanlepofsky.net • Archives • By Category • RSS Feeds • Notes/Domino 7 • Administration • Application Development • Product Catalog • Many, many, many more tips!