O365Con18 - It's Gonna Be PowerApps and Flow - Penny Coventry

Its gonna be PowerApps & Flow: Are you ready? | Penelope Coventry | 16:30 - 17:30 Wednesday 14th November 2018

• MVP: Office Apps & Services
– 12 Years
• Author/Co-author
• 10+ SharePoint Books
• Independent consultant
• Trainer & product specialist
• Worked with SharePoint
since 2001
• ITIL / ITSM Process Consultant
• UK Based, work in Europe & US
Penny Coventry
@pjcov

Agenda
What are PowerApps & Microsoft Flow?
Relationship between Flow & Logic Apps
Governance / Adoption
IT Admin Controls
How much does it cost?
Getting Started

Introducing Power Platform
• New tools
– Aimed at Information Worker
– Self service
– Make up Microsoft’s Business Application Platform
• Gluing together disparate systems
• Centrally managed, DLP policy on data & connectors
Power BI PowerApps Microsoft Flow
Common
Data Service
Connectors
+ gateways

• Built on top of Logic Apps:
– uses the public APIs and standard runtime
– Workflows defined using JSON formatted models
• Therefore:
– Leverages same visual designer / editor
– Pro tip:
• the "advanced" mode for conditions uses the
same language
• Flow has additional UX / experiences
– Simplified experience for typical office worker
Relationship between
Microsoft Flow & Logic Apps
https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-gateway-connection/
https://docs.microsoft.com/en-us/azure/logic-apps/logic-apps-limits-and-config
https://docs.microsoft.com/en-us/flow/limits-and-config
Ignite 2018: THR2103 - Microsoft Azure Logic Apps vs. Microsoft Flow- When, how, and where
https://www.youtube.com/watch?v=UVYagjiG6MY

When should you use what?
Scenario Citizen integrator Ad-hoc Integrato
r
Integration Specialist
Personal automation
Team integration
DevOps
Adhoc lightweight integration projects
Important integration projects
Mission critical integration projects

• How do I make sure that my company’s data is secure?
• How do I control who can create, what they create, and who has
access?
• Where can I go to view what people have already built?
• What is the right way to roll-out a solution company-wide?
• ….
So we’re looking at rolling out PowerApps
and Microsoft Flow and…
I have some questions!

1. Secure
2. Monitor
3. Alert & Action
Build the governance plan that is right for
your org!
https://aka.ms/ppac
*new*
*new*
*new*
*new*
*new*
PowerApps and Microsoft Flow Governance and Deployment whitepaper:
https://aka.ms/powerappsadminwhitepaper

1. PowerApps and Flow do not provide users with access to
any data assets that they don’t already have access to.
Users should only have access to data that they really
require access to.
2. Network Access control policies can also apply to
PowerApps and Flow.
Blocking access to a site from within a network by
blocking the sign-on page will also prevent connections
to that site from being created in PowerApps & Flow.
Secure your data and network

Govern Flow & PowerApps
• Prepare
– Know your environments - implement Data Lost Protection
– Learning packs / approach
• App in a day (AIAD)
• Flow in a day (FIAD)
• Naming conventions
– Flow & PowerApps champions / administrator
• Monitor usage & adoption
– Build flows to alert on key events, e.g., identify first time users
– Leverage the PowerApps & Microsoft Flow admin center Requires Plan 2
– Download the PowerApps & Microsoft Flow license report
• Ensure users aren’t doing what they shouldn’t

Created a Flow to notify Admins when an app is shared with the entire organization.
PowerApps to browse a curated applications catalog.
Flow to automatically execute Admin Governance actions.
PowerApps that promotes itself by sharing permissions.
Flow that notifies Admins and PowerApps owner when an app is created with
a connection to a flagged API connection.
Management Connectors
Read the blogs & download the
samples here
aka.ms/adminconnectors
aka.ms/listnewconnectors
aka.ms/listnewresources

• User License management
• Environments
• Activity Logs
• PowerShell
• 3rd Party Tools
IT Admin Controls
aka.ms/flowlogs

• Environments
– Scoped at Tenant level
– Bound to geographical region
– Container for CDS database, apps, flows, etc.
– Default, Production, Trial, Developer, Sandbox
– Two roles: Admin & Maker
• Data Loss Prevention (DLP) Policies
– Limit connectors that can be used
– Across one or more environments
• Data Integration
– Projects
– Connection sets
Environments, DLP and Data Integration

• Are there any?
– http://johnliu.net/blog/2018/5/building-a-tool-to-help-everyone-with-flows
– https://flowstudio.app
3rd Party tools

DEMO
User License management
Environments
PowerShell
3rd Party Tools

SharePoint Workflows and InfoPath
– Are free!!!
– Is PowerApps?
– Is Flow?
https://powerapps.microsoft.com/en-us/pricing/
https://emea.flow.microsoft.com/en-us/pricing

• Updates to PowerApps/Flow/Teams/etc are frequent
– Learn to tolerate rapid change – Industry asked for it!
• Turning these tools off will just push people to other platforms
• There will always be gaps
• How to position PowerApps/Flow
– If your organisation is super-conservative, risk averse & still on Windows 7
“We are not building a production app. We are piloting ideas without the risk and expense of
custom development. Let’s face it, users don’t know what they want…”
– If your organisation is a bit hipster & uses terms from the start-up world like “minimum viable
product (MVP)” and “fail forward…”
“PowerApps/Flow allows us to quickly test our most critical assumptions at low cost and low risk
and develop an MVP…”
• [Don’t even think about packaging up the PowerApps Studio App]
Getting Started - Strategic Considerations

• Sign up – work or school account
– Getting started for free: https://powerapps.microsoft.com/ https://flow.microsoft.com/
– Community Plan: https://powerapps.microsoft.com/en-us/communityplan/
• Getting Started
– Flow Resource List: section: I’m a beginner on Flow, Help me get started:
https://powerusers.microsoft.com/t5/Microsoft-Flow-Community-Blog/Flow-Resources-List/ba-p/101897
– https://docs.microsoft.com/en-us/flow/guided-learning/
– https://www.youtube.com/ - keywords “audrie gordon powerapps” or “jon levesque flow”
– PowerApps in a day: aka.ms/appinaday
• In the long term:
– Flow Cookbook: https://powerusers.microsoft.com/t5/Flow-Cookbook/bd-p/FlowCookbook
– Microsoft Flow and PowerApps sessions at Microsoft Ignite (& Build 2018)
https://flow.microsoft.com/en-us/blog/sessions-ignite-2017/
– Follow the blogs: https://flow.microsoft.com/en-us/blog/ https://powerapps.microsoft.com/en-us/blog/
– Middleware Friday http://www.integrationusergroup.com/middleware-friday/ ,
Integration Monday http://www.integrationusergroup.com/past-events/
– Follow on Twitter: @MicrosoftFlow, Jon Levesque (@PNWAdventureGuy), Kent Weare (@wearsy)
Ahmad Najjar (@ahmadn82), Daniel Laskewitz (@laskewitz), John Liu (@johnliu),
Serge Luca (@sergeluca), Paul Culmsee (@paulculmsee), Pieter Veenstra (@PieterVeenstra),
Audrie Gordon (@ArtsyPowerApper)
– Join the community:
https://powerusers.microsoft.com/t5/Microsoft-Flow-Community/ct-p/FlowCommunity
aka.ms/powerapps-community
• Ignite 2018 PowerApps & Flow sessions
– https://powerapps.microsoft.com/en-us/blog/ignite-2018/
Getting Started - References

• Power platform Security & Governance: Deploying a Defence in Depth Strategy
https://flow.microsoft.com/en-us/blog/security-governance-strategy/
• PowerApps and Microsoft Flow Governance and Deployment Whitepaper
https://powerapps.microsoft.com/en-us/blog/powerapps-enterprise-deployment-whitepaper/
• PowerShell (preview) v5 released 28th August https://aka.ms/PowerAppsFlowCmdlets
• Flow Admin Docs https://docs.microsoft.com/en-us/flow/#pivot=admin
• Microsoft Flow team blog: https://flow.microsoft.com/en-us/blog/
• Microsoft Flow audit events now available in Office 365 Security & Compliance Center
https://preview.flow.microsoft.com/en-us/blog/security-and-compliance-center/
• Advanced | Accessing Office 365 Security & Compliance Center Logs from Microsoft Flow
https://flow.microsoft.com/en-us/blog/accessing-office-365-security-compliance-center-logs-from-microsoft-flow/
• Ignite 2018; BRK1068 - PowerApps and Microsoft Flow- Best Practices for managing these two applications
https://www.youtube.com/watch?v=yQirjxo3DqM
• Kent Weare
– Build 2018: THR2304 Application Lifecycle Management (ALM) via Microsoft Flow & PowerShell: https://www.youtube.com/watch?v=bo2
CPQlrPps
– Docs - http://aka.ms/buildpowershellpps-powershell
– Advanced techniques for automating your administration of Microsoft PowerApps
https://www.microsoft.com/en-us/businessapplicationssummit/video/BAS2018-111120
• Administering PowerApps Community Board:
https://powerusers.microsoft.com/t5/Administering-PowerApps/bd-p/Admin_PowerApps
• Microsoft Flow - Admin | Hangout with MVP Daniel Laskewitz https://www.youtube.com/watch?v=ZvLuWM61Xck&t=5s
Useful links

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