Office 365 - The Need To Know
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The document outlines the features, costs, and implementation steps for Office 365, a cloud-based collaboration and email service. Key offerings include secure storage, online applications, and tools tailored for educational settings, with various subscription models for students and faculty. It also emphasizes the importance of planning, user acceptance testing, and gradual implementation to ensure a smooth transition.
Office 365 - The Need To Know
- 1. Office 365 – The Need To Know Arik Fletcher | @arikfletcher | uk.linkedin.com/in/arikf
- 2. Setting the Scene • What is it? • Where can I get it? • What do I get with it? • What does it cost? • Discovery & Planning • User Acceptance Testing • Implementation Preparation • Getting started and next steps
- 3. What is it? • Cloud-based file storage and email service for Staff and Students • Familiar and easy to use collaboration tools • Secure device management and access controls • Accessible anytime, anywhere, from virtually any device
- 4. Self Setup ICT Support Provider Setup Broadband Provider Setup • Complicated and often confusing • Personalised platform and training • Free to use, free to implement • Quick to start, slow to customise • Standard platform and training • Free to use, costly to implement • Integrated with current services • Bespoke platform and training • Free to use, free* to implement Where do I get it?
- 5. What do I get with it? • 50GB Email, Calendar, Contacts • Secure Social Networking • 1TB Personal Document Storage • Online Office Apps • Personal Notebook • Innovative Presentation App • 933TB Shared Document Storage • Assignments, Task, & Data Apps • Shared Video Streaming Portal • Collaborative Teaching Apps • Surveys and Information Apps
- 6. Office 365 Education E5 - SUBSCRIPTION - Office 365 Education - FREE - Online Office Applications - FREE - Office 365 Pro Plus - SUBSCRIPTION - Local Office Applications - SUBSCRIPTION** - Mobile Office Applications - FREE* - E5 for Students • £5.30 per user per month E5 for Faculty • £7.00 per user per month ProPlus for Students • £2.86* per user per month ProPlus for Faculty • £2.86* per user per month Students • £99* per user Faculty • £480** per device What does it cost? *£0.12 per user per year with OVS/EES **£45 per user per year with OVS/EES
- 7. • Is Office 365 fit for purpose? • What roles will it provide? • Will it be a mixed solution? • Demonstrate user experience • Explain limitations and issues • Generate SharePoint Readiness Report • Plan SharePoint structure and resources Discovery & Planning
- 8. • Survey overall staff knowledge levels • Determine working groups • Run pilot testing schemes • Plan staff training sessions • Revisit staff IT surveys • Run 1-to-1 “IT surgeries” User Acceptance Training
- 9. • Set up a Office 365 trial • Configure pilot data structure • Train pilot working group • Develop and assist staff • Prepare file & email data • Set off Cutover Migration • Change DNS records • Begin the migration… Implementation Preparation
- 10. http://tinyurl.com/365EduTrial Getting Started Sign up for your Office 365 Trial here:
- 11. Getting Started • Ensure that United Kingdom is selected • Enter your name • Enter your primary email address • Enter your primary contact number • Enter your organisation name • Select your faculty count • Click Next…
- 12. Getting Started • Enter a username and an available prefix (some names may already be taken) • Enter and confirm a complex password (at least 8 letters with a number and/or symbol) • Enter your preferred contact method • Click Create my account…
- 13. Getting Started • Enter a mobile number and select the Text / Call option • Enter the verification code once you’ve received it • Click Next…
- 14. Getting Started • Save the portal URL, your user ID, and the password you set in a secure location • Click ready to go…
- 15. Getting Started • For the purposes of the trial, select the verify later option
- 16. Getting Started • Select Yes to confirm that you’ll verify ownership later
- 17. Getting Started
- 18. Getting Started
- 19. Next Steps? • Remember to verify your domain • Start small with a specific project • Engage your colleagues • Share your experiences • Don’t be afraid to experiment • Be prepared for change • If in doubt, search!