Oracle grants accounting 6
Download as PPTX, PDF0 likes61 views
This document discusses expenditure implementation in Oracle Grants Accounting. It covers defining accounting periods, expenditure definitions, labor costing setup, and implementation listing reports. Key steps include setting up accounting periods, expenditure categories and types, labor costing rules and rate schedules, and running reports to document the implementation setup.
Oracle grants accounting 6
- 2. Objectives – Define Accounting Periods – Explain what occurs during cost processing – Explain setup steps for defining expenditures – Define labor costing setup steps – Describe content of implementation listing reports
- 3. Agenda – Accounting Periods – Period Processing – Expenditure Definition – Labor Costing – Listings
- 4. Overview of Periods Time PA Periods Period Type: Weekly For example, your PA periods may be shorter than your GL periods. GL Periods Period Type: Monthly JAN-07 FEB-07
- 5. Defining PA Periods Project Accounting Periods Oracle Grants Accounting Periods JAN-07 FEB-07 MAR-07 APR-07 MAY-07 For each operating unit, copy PA periods from an Oracle General Ledger Calendar.
- 6. PA Period Statuses Status Entry Allowed Interface Transactions Reopen Period Never Opened NO NO n/a Future YES YES n/a Open YES YES n/a Pending Close NO YES n/a Closed NO NO YES Permanently Closed NO NO NO
- 7. Setting the PA Reporting Period Current Reporting Period FEB-07 Next Reporting Period MAR-07 Period to Date (PTD) Prior Period (PP) Setting a new reporting period changes the current and prior periods used in Award Status Inquiry (ASI). Update project summary amounts.
- 8. PA Periods in a Multi-Organization Environment Hospital Out Patient In Patient PA SEP-07 = Closed PA SEP-07 = Open In a multi–organization environment, each operating unit maintains its own PA period status.
- 9. Control of GL Period Statuses for Project Transactions Oracle General Ledger Oracle Grants Accounting PA Periods (monthly) JUN-07 Closed JUL-07 Open GL Periods for project transactions JUN-07 Closed JUL-07 Open GL Periods JUN-07 Open JUL-07 Future Control the status of GL Periods for project transactions in Oracle Grants Accounting.
- 10. Agenda – Accounting Periods – Period Processing – Expenditure Definition – Labor Costing – Listings
- 11. Transaction Accounting Methods • You can use one of the following methods to maintain accounting periods and derive accounting dates in Oracle Grants Accounting: – Period-End Date Accounting – Expenditure Item Date Accounting – Expenditure Item Date Accounting with Common Accounting Periods
- 12. Period End Date Accounting PA period = SEP-07 PA date = 30-SEP-2007 GL period = SEP-07 GL date = 30-SEP-2007 Transaction Expenditure item date = 08-SEP-2007 1. Derive GL date 2. Derive GL date from PA date Period Date Range and Status SEP-07 = 01-SEP-07 to 30-SEP-07 PA period SEP-07 = Open GL period (In Oracle GL) SEP-07 = Open
- 13. Expenditure Item Date Accounting PA period = SEP-07 PA date = 08-SEP-2007 GL period = SEP-07 GL date = 08-SEP-2007 Transaction Expenditure item date = 08-SEP-2007Derive PA Date Derive GL Date PA period SEP-07 = Open Period Date Range and Status SEP-07 = 01-SEP-07 - 30-SEP-07 GL period for project transactions SEP-07 = Open GL period (In Oracle GL) SEP-07 = Open
- 14. Expenditure Item Date Accounting with Common Accounting Periods GL period = OCT-07 GL date = 01-OCT-2007 PA period = OCT-07 PA date = 01-OCT-2007 Transaction Expenditure item date = 08-SEP-2007 1. Derive GL date 2. Copy PA date from GL date Note: The GL period SEP-07 is closed for project transactions GL Period (In Oracle GL) SEP-07 = Open OCT-07 = Future GL period for project transactions & PA Period SEP-07 = Closed OCT-07 = Open Period Date Range and Status SEP-07 = 01-SEP-07 to 30-SEP-07 OCT-07 = 01-OCT-07 to 31-OCT-07
- 15. Sweeping Transaction Accounting Events SEP-07 OCT-07 Sweep During period-end closing, you can run the program PRC: Sweep Transaction Accounting Events to move unaccounted accounting events to the next open GL period.
- 16. Agenda • Accounting Periods • Period Processing • Expenditure Definition • Labor Costing • Listings
- 17. Expenditures Implementation Steps Steps for Defining Expenditures Required or Optional Define expenditure categories Required Define revenue categories Required Define units Required Define expenditure types Required Define non-labor resources Required Define transaction sources Optional Implement transaction control extension Optional Implement autoapproval extension Optional
- 18. Expenditure Categories Each expenditure type is assigned a single expenditure category Expenditure Category Expenditure Type(s) Professional Clerical Labor Example:
- 19. Define Revenue Categories Each expenditure type and each event type is assigned a single revenue category. Revenue Category Expenditure Type(s) Event Type(s) Professional Clerical Labor Revenue Example:
- 20. Define Units You can define other units, such as Kilometers or Cases Oracle Grants Accounting predefines the units Currency and Hours
- 21. Expenditure Type Classes Oracle Grants Accounting Straight Time Expense Reports Usages Supplier Invoices Miscellaneous Transactions Burden Transaction
- 22. Define Expenditure Types Expenditure Category: Labor Revenue Category: Labor Expenditure Type: Clerical Expenditure Category: Expenses Revenue Category: Other Expenditure Types: Airfare
- 23. Multiple Expenditure Type Classes Per Expenditure Type Airfare Supplier Invoice Expense Reports Expenditure Type Expenditure Type Classes Use the same expenditure type for multiple classes of transactions
- 24. Defining Non-Labor Resources Expenditure Type: – Duplication Expenditure Type Class: – Usage Non-Labor Resource: – Black/White Copies Resource Owning Organization: – University of Chicago – University of Michigan Non-Labor Resource: – Color Copies Resource Owning Organization: – University of Chicago
- 25. Define Transaction Sources Transaction Import Interface Table Populate Interface Table Transaction Import Expenditures Specify the transaction source when importing transactions into Oracle Grants Accounting
- 26. Predefined Transaction Sources Examples of the predefined transaction sources: Transaction Source Used to Import Records From… Oracle Payables Supplier Invoices Supplier invoices from Oracle Payables Oracle Payables Expense Reports Expense reports from Oracle Payables Supplier Invoice Discounts from Payables Supplier invoice discount amounts from Oracle Payables
- 27. Designated Transaction Sources Transaction Source Used to Import… GOLD Actual costs from Oracle Labor Distribution GOLDE Encumbrances from Oracle Labor Distribution GMSA-prefix Actual costs from an external source GMSE-prefix Manual encumbrances from an external source Examples of the designated transaction sources:
- 28. Transaction Control Extension Validate expenditure item date against project and task transaction dates Validate that the project status allows new transactions Validate that the task is chargeable Validate transaction controls at task and project levels Call the transaction control extension Validate Transaction Standard Validation The transaction control extension is called during expenditure entry and during transaction import.
- 29. AutoApproval Extension For example, submit a timecard Approve timecard AutoApproval Extension Forward to Approver
- 30. Agenda • Accounting Periods • Period Processing • Expenditure Definition • Labor Costing • Listings
- 31. Labor Costing Implementation Steps Steps for Implementing Labor Costing Required or Optional Define labor costing multipliers Optional Define labor costing rules (or Compensation rules) Required Define rate schedules Optional Assign costing rules and rate schedules Required Define labor costing overrides Optional Implement labor costing extension Optional Implement labor transaction extension Optional Labor Costing Implementation Steps
- 32. Labor Costing Rules Rates Costing Method Extension Costing Method Oracle Grants Accounting can determine labor costs by using hourly cost rates or the labor costing extension.
- 33. Rate Schedules James Palmer = 73.50 Maintain cost rate schedules by employee 9950.SUPERVISOR = 128.00 Maintain cost rate schedules by job
- 34. Assign Costing Rules and Rate Schedules Assign Costing Rules and Rate Schedules Labor Costing Rule Default Job Schedule Currency Conversion Attributes Cost Rate Schedule
- 35. Labor Costing Overrides Override Labor Costing by Employee Employee Name: Grants, Judy Costing Rule: Hourly Override Type: Rate Rate: 65 Currency: USD Optionally, you can define labor costing overrides by employee.
- 36. Labor Costing Extension Enter timecard and approve Raw cost Labor Costing Extension Calculate raw cost (Without using extension) Use extension? Yes No Process expenditure items Labor costing extension flow
- 37. Labor Transaction Extension Enter timecard and approve Raw cost - original and related transactions Labor Transaction Extension Create related transaction Calculate raw cost Process expenditure items Labor transaction extension flow
- 38. Agenda • Accounting Periods • Period Processing • Expenditure Definition • Labor Costing • Listings
- 39. Listings • Submit the following concurrent programs to document setup information: – IMP: Expenditure Types – IMP: Units Definition – IMP: Expenditure Cost Rates – IMP: Non-labor Resources by Organization – IMP: Labor Cost Multipliers – IMP: Labor Cost Rates Listing – IMP: Labor Cost Rates Listing by Organization – IMP: Labor Costing Rules Listing
- 40. Summary – Define Accounting Periods – Explain what occurs during cost processing – Explain setup steps for defining expenditures – Define labor costing setup steps – Describe content of implementation listing reports