Permanent access to digital material

Editor's Notes

• #3: Thanks you for inviting me in this beautiful city and this beautiful library nd I congratulate you with your birthday and wish you another 150 years of library activities, may be quite different from what you did in the past. I also brought you a small present, a chocolate representative of the most famous person, yearly arriving in the Netherlands from Spain to bring presents to children and grown ups. But now back to the topic of this presentation..
• #4: Digital Preservation Activities in Europe
• #5: Dutch parliamentary papers 1814-1995 2.500.000 Dutch Print Online (1781-1800) 2.100.000 Databank of Digital  Daily newspapers 8 .000.000 The Memory of the Netherlands Metamorfoze Various smaller projects Google Book project ( to come) 160.000 books (18-19th century) Digitalisering tijdschriften 1840-1950 1.500.000 This year 2010, the Digital Universe will grow almost as fast to 1.2 million petabytes, or 1.2 zettabytes. (There’s a word we haven’t had to use until now.) While much of the digital content we create is simply not that important (not much different from the paper magazines and newspapers that we throw away, or the telephone conversations, receipts, bad pictures, etc., that we never save), the amount of data that does require permanent or longer-term preservation for a multitude of reasons is increasing exponentially But as we peer into the future, we see the greatest challenges are related not to how to store the information we want to keep, but rather to: Reducing the cost to store all of this content Reducing the risk (and even greater cost) of losing all of this content Extracting all of the value out of the content that we save IDC data shows that nearly 75% of our digital world is a copy – in other words, only 25% is unique.
• #6: (bron http://www.webarchive.org.uk/ukwa/statistics )
• #7: The way that material is published changes rapidly. When we started with the e-Depot, our e-journals consisted mainly of pdf files. Over the year, when the pdf format offered more possibilities, the pdf files contained more embedded material. Now we also receive supplemental files with all kinds of file formats. You all know the developments around e-books, with their own propriety reading devices like the Kindle of Amazon or the Nook(?). During the Driver project we investigated a new way of scholarly publication, the enhanced publications, where not only the text of the article is stored, but also related material like datasets, websites, video’s etc. We can expect this to become more complicated and may be we, as a library, need to reconsider whether our definitions of “publication”is still valid
• #8: While much of the digital content we create is simply not that important (not much different from the paper magazines and newspapers that we throw away, or the telephone conversations, receipts, bad pictures, etc., that we never save), the amount of data that does require permanent or longer-term preservation for a multitude of reasons is increasing exponentially. ©2010 IDC 9 But as we peer into the future, we see the greatest challenges are related not to how to store the information we want to keep, but rather to: Reducing the cost to store all of this content Reducing the risk (and even greater cost) of losing all of this content Extracting all of the value out of the content that we save IDC data shows that nearly 75% of our digital world is a copy – in oth The way that material is published changes rapidly. When we started with the e-Depot, our e-journals consisted mainly of pdf files. Over the year, when the pdf format offered more possibilities, the pdf files contained more embedded material. Now we also receive supplemental files with all kinds of file formats. You all know the developments around e-books, with their own propriety reading devices like the Kindle of Amazon or the Nook(?). During the Driver project we investigated a new way of scholarly publication, the enhanced publications, where not only the text of the article is stored, but also related material like datasets, websites, video’s etc. We can expect this to become more complicated and may be we, as a library, need to reconsider whether our definitions of “publication”is still valid
• #9: While much of the digital content we create is simply not that important (not much different from the paper magazines and newspapers that we throw away, or the telephone conversations, receipts, bad pictures, etc., that we never save), the amount of data that does require permanent or longer-term preservation for a multitude of reasons is increasing exponentially. ©2010 IDC 9 But as we peer into the future, we see the greatest challenges are related not to how to store the information we want to keep, but rather to: Reducing the cost to store all of this content Reducing the risk (and even greater cost) of losing all of this content Extracting all of the value out of the content that we save IDC data shows that nearly 75% of our digital world is a copy – in oth The way that material is published changes rapidly. When we started with the e-Depot, our e-journals consisted mainly of pdf files. Over the year, when the pdf format offered more possibilities, the pdf files contained more embedded material. Now we also receive supplemental files with all kinds of file formats. You all know the developments around e-books, with their own propriety reading devices like the Kindle of Amazon or the Nook(?). During the Driver project we investigated a new way of scholarly publication, the enhanced publications, where not only the text of the article is stored, but also related material like datasets, websites, video’s etc. We can expect this to become more complicated and may be we, as a library, need to reconsider whether our definitions of “publication”is still valid
• #11: Although there are many similarities with analogue material like books or journals, Authenticity Collection building requirements *** Etc. there is also a major difference with didgtial material. And that is the interpreter you need to translate the bits into meaningful information. There lies also the risk:
• #12: The updated version of the OAIS model, which is the basic conceptual model for nearly all organisations that are involved in digital preservation. It offers a shared set of terminology and concepts.
• #13: Simplified OAIS model, may be familiar with your organisation, but with the difference that these activities are not isolated activities but hightly influence each other, I’ll explain how we do that in the KB
• #14: De KB recently started a new progam with the central theme of really to become a Digital Library. Although we are involved in digital preservation for more then a decade, this reorganisation of activities is intended to lead to an integrated approach of digital and analogue material. Digital material will be the preferred format in case a publication will arrive both digitally and physically
• #16: Internationaal: 20 international publishers (STM) 10.000 journal titles open access and restricted access Nationaal agreement with Dutch Publishers Association 16 academische repositories Webarchivering 3000 websites, 4 TB
• #17: Let op: niet alle hokjes hebben dezelfde kleur (in origineel zit dat niet zo?!) This is the official new organisation. With regard to digital preservation my personal opinion is that this overview should also need a kind of controller function to relate the activities and to judge whether the separate activities led to the goal of well preserved material. Currently the working processes are designed and they should help ta achiee this. Deze slide zou later kunnen als je uitlegt dat DP iets is van hele organisatie en ook linken aan RAC Identifying departments that contribute to the activity of permanent access will be helpful in identifying and streamlining activities, and to make job descriptions, it might even save resources and define clear responsibilities.
• #18: DP in organisatie is in ontwikkeling. Het e-Depot zat bij Collection Management, maar in de praktijk integreerde het niet met de papieren wereld en bleef het gescheiden In de nieuwe organisatie streven naar meer integratie: beleid onderling op elkaar afstemmen (later vertellen over keuzes bij aanschaf: digitaal de voorkeur) Digital preservation should not be an isolated activity, but should be part of the whole organisation: just to show you some examples I take the new organisation chart of the KB
• #19: Het proces zal niet van A tot Z worden besproken, maar van Z tot A. Het is namelijk makkelijker te begrijpen waarom bepaalde processtappen plaatsvinden, als je weet wat de eisen van het systeem zijn. Daarom beginnen we bij de toegang, en eindigen we bij de aanlevering. Tijdens deze presentatie wordt de gang van het digitale bestand besproken aan de hand van 4 verschillende fases: Toegang en beschikbaarstelling Opslag Verwerking Aanlevering en distributie Voor elk van deze processen zal ik een vergelijking trekken naar de fysieke bibliotheek. Voor wat betreft het e-Depot zal ik per fase inzoomen om te verduidelijken wat er op dat moment gebeurt met het digitale bestand.
• #22: A policy is a commitment of the organization towards digital preservation KB : policies in progress, not ready yet
• #24: Recently a Spanish translation of the Premis model was launched!
• #25: Local initiatives, but it has the attention of the European Commission, the Alliance for Permanent Access , but also new European projects in relation to DP alwayshave a training workpackage to disseminate knowledge and research results
• #26: As long term preservation is a long term commitment it is important that the organization in charge realizes this and manages the costs well. Although it is not an easy task to predict the costs of digital preservation, some important publications can support organizations. To name just a few: the Life project - UCL and the British Library, UK project,, tool to support prediction of costs in the life cycle of the digital objects and the Blue Ribbon Task Force helps to set the focus : the ones who pays for preservation are not necessarely the ones that benefit, digital preservation is a derived activitiy, access is the importance
• #27: Digital material is trusted to organizations, questions for the organization: am I doing the right things and for society; is this organization trustworthy? Self audit to help: Drambora to identify risks Trac to do a self audit and to get some feeling Prepared to become an ISO standard with a audit body Funding bodies will require this in the future
• #29: Digital preservation too complicated to do on your own Collaboration will lead to better results Valuable networking: national / international
• #30: The web is full of material of interest for people involved in taking care of digital material. The webites of large libraries and archives, and of European projects or projects in de United States like NDIIP offers an overwhelming amount of material. No one can do it on its own, there are basic rules to follow but there are no strict guidelines yet. Please help to develop these guidelines, like the set of guidelines for books, written down some centuries ago. Like William Dougherty, the Executive Director of Network Infrastructure & Services, Virginia Tech [University] wrote in an article about digital preservation in the Journal of Academic Librarianship “There is no better group to be in charge of developing and promulgating standards for the future of digital materials than librarians.” Thank you