Phases of ERP Implementation Lifecycle By ControlERP

Phases of ERP Implementation
Lifecycle By ControlERP

What is ERP?
 ERP is IT software that combine business
acivities across an enterprise. It works from
product planning, inventory control, product
distribution to order tracking.
 ERP has two leading vendors which are SAP &
Oracle.
 ERP application is segment for the finance,
accounting & human resources phases of
business.

ERP Implementation
 ERP implementation lifecycle focus on the ERP
project which is carried out to make ERP up
and running.
 ERP project is go through different segments
same as any other project. Most often these
segments do not essentially depend on one
another in a sequence, i.e. one segment might
start before previous segment has finished. All
segments that will be discussed may not be
applicable in all cases.

Different Phases of ERP
Implementation
 Pre-evaluation Screening
 Package Evaluation
 Project Planning Phase
 Gap-Analysis
 Reengineering
 Configuration
 Implementation Team Training
 Testing
 Going Live
 End-user training
 Post – implementation

Pre-evaluation Screening
 When the company hase agree to implement
ERP, they have to search for the convenient &
appropriate ERP package.

Package Evaluation
 In this segments, find the package that is
flexible enough to meet the company's need
or a software that could be customised to
obtain a good fit.
 Important Points to remember while
evaluating ERP software:
- Functional fit with the company’s business process.
- Degree of integration between the various components of
the ERP system.
- Flexibility and scalability
- Complexity
- User friendliness
- Quick implementation

Project Planning Phase
 In this segment details of how to go about the
implementation are decided. Project plan is
developed, roles are identified &
responsibilities are assigned.

Gap Analysis
 ERP Implementation's this segment is crucial
for the success of the implementation. It is the
process which companies create a complete
model of where they are now & in which
direction they want to go in future.

Reengineering
 Reengineering has two inferences.
Controversial one is involving the use of ERP
to aid in downsizing efforts. In this case ERP is
purchase with the aim of reducing the number
of employees. Every implementation will
involve some change in job responsibilities as
processes become more automated and
efficient. ERP should endanger business
change but not endanger the jobs of
thousands of employee.

Reengineering
 Controversial two is involving Business
Process Reengineering approach to an ERP
implementation implies that there are two
separate, but closely linked implementations
on an ERP site.
- Technical Implementation
- Business Process Implementation

Configuration
 This segment contains main functional area of
ERP implementation. The unwritten rule of
ERP implementation is synchronising existing
company practises with the ERP package
rather than changing the source code &
customising it to suit the company. In this
case business process have to be understood
and mapped in such a way that the incoming
ERP solutions match up with the overall goals
of the company.

Configuration
 It is important for the success of ERP
implementation that those configuring the
system are able to explain what won’t fit into
the package where the gaps in functionality
occur. ERP vendors are constantly make
efforts to lower configuration costs. Strategies
that are currently being done include
automation and pre – configuration.

Implementation Team Training
 This is the segment where
the company trains its
employees to implement and
later run the system. For the
company to be self-sufficient
in running the ERP system, it
should have a good in-house
team that can handle the
various solutions. Thus the
company must realise the
importance of this phase and
selects right employees with
good attitude.

Testing
 Testing segment is the the point where you
are testing a real case scenarios. This phase
must be designed to specifically to find the
weak links in the system and these bugs
should be fixed before going live.

Going Live
 In this segment where all
technicalities are over and
the system is officially
declared operational. The
implementation team must
have tested and run the
system successfully for
some time. Once the
system is ‘live’ the old
system is removed and the
new system is used for
doing business.

End-User Training
 The employees who are
going to use the new
system are identified and
their skills are noted.
Based on their skill levels
are divided into groups.
Then each group is given
training on the new
system. This training is
very useful as the success
of the ERP system is in the
hands of end-users.

Post – Implementation
(Maintenance Mode)
 When implementation is over this critical
segment comes. There must be enough
employees who are trained to handle the
problem that might occurred when the system
is running. There must be technical people in
the company who have the ability to enhance
the system when required. Living with ERP
systems will be different from installing them.
Projects for implementing the ERP sysstems
get a lot of resources and attention. However
an organisation can only get the maximum
value of these inputs if it successfully adopts
and effectively uses the system.

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Phases of ERP Implementation Lifecycle By ControlERP

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