Portfolio Management Pipeline
- 1. Academic CV Key Info Sets PhD Tracking Ideas generated via Strategic Themes and worked into proposals. SPC review proposals and decide which go forward to develop the Business Case Student Satisfaction Process Efficiency Education Quality Revenue S&P lead a detailed examination of the proposal, supported by stakeholders, specialists from IS, Finance and possibly consultants. SPC review the validated Business Cases and decide which go forward as part of the portfolio. S&P support stakeholders in developing an outline Business Case SPC review outline Business Cases and decide which go forward to Value Assessment S&P provide regular aggregated portfolio status reports. SPC review status reports and decide whether projects continue, stop or defer. S&P track KPIs against the benefits defined in the validated business case SPC review the KPIs against predefined targets S&P = Strategy and Planning Dept SPC = Strategy & Planning Committee Proposals Assessment Value Assessment Portfolio Tracking Business Case Appraisal
- 2. PROPOSALS ASSESSMENT Strategy Planning Committee Proposals Assessment To Business Case Appraisal Draft Proposals Approved Rejected Deferred Proposals Strategic Themes: Ideas Generation Decision Tracking
- 3. PROPOSALS ASSESSMENT Sample Draft Proposal Proposal Title: Key Information Sets Sponsor: David Bolton Status: Awaiting Approval Key Information Sets are comparable sets of standardised information about undergraduate courses. They are designed to meet the information needs of prospective students and will be published 'in context' on the web-sites of universities and colleges. This is a government directive in response to providing transparency of information which prospective students have said would help inform their choice of university. Therefore universities and colleges will be expected to publish these information sets on their web-sites from September 2012. What is it? Why is it important? Proposal
- 4. PROPOSALS ASSESSMENT Sample SPC Decision Tracker Title Approved Rejected Deferred Key Information Sets Student Timetabling Self-Service Research Student Progression Institutional Repository HR Self-Service B2B Enquiry Management Cashless University
- 5. BUSINESS CASE APPRAISAL Define Drivers Define Benefits Define Ballpark Costs Identify Risks Strategy Planning Committee Business Case Appraisal Exco may need to also approve this stage Approved Proposals From Proposals Assessment Draft Business Cases To Value Assessment Approved Rejected Deferred Business Cases Decision Tracking
- 6. BUSINESS CASE APPRAISAL Sample Business Case Revised description from the Proposal Assessment phase Strategic Drivers and KPIs supported Benefits – qualitative acceptable at this stage Ballpark costs can be included if known, but would need to be validated through Value Assessment Business Case
- 7. VALUE ASSESSMENT Options Appraisal High Level Functional Specification/Technical Blueprint Tender/System Selection Transition Plans, Schedule, Costs and PIDs Strategy Planning Committee Value Assessment Exco may need to sanction and formally release resources. To Portfolio Tracking From Business Case Appraisal Approved Business Cases Draft, Validated Business Cases Approved Rejected Deferred Validated Business Cases PID(s) Finance Template(s) Decision Tracking
- 8. Value Assessment Value Assessment Report #1 Sufficient Analysis required to support the decision making forum in the following areas: Outline Business Case Functional Specification Requirements Consultation Business Change Impact Business Process Modelling Requirements Specification Value Assessment Report
- 9. VALUE ASSESSMENT Value Assessment Report #2 Technical Blueprint Architecture Design Security Framework Information Compliance and Data Protection Options Appraisal Market Research Selection Criteria and Shortlisting Cost/benefit Analysis Value Assessment Report
- 10. VALUE ASSESSMENT Value Assessment Report #3 Portfolio Scheduling & Delivery Project Organisation Portfolio Scheduling Options Project Plans Validated Business Case PID(s) Finance Template Value Assessment Report
- 11. PORTFOLIO TRACKING Project 1 Project 2 Project n Strategy Planning Committee Portfolio Tracking Completed Projects Terminated Projects Deferred Projects Portfolio Status Report From Value Assessment KPI Tracking Decision Tracking
- 12. PORTFOLIO TRACKING Month End Portfolio Report Funnel Pipeline Status Portfolio Status (Value Assessment & Projects) Portfolio Summary Portfolio Deliverables – Planned v Actual Portfolio Budget – Planned v Actual Major Risks Major Issues Discussion Points & Recommendations