Power point activity 1

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Effective Use of PowerPoint
as a Presentation tool.


What is MS PowerPoint ?
PowerPoint is a complete presentation graphics package. It
gives you everything you need to produce a professional-
looking presentation. PowerPoint offers word
processing, outlining, drawing, graphing, and presentation
management tools- all designed to be easy to use and learn.

PowerPoint History
The original version of PowerPoint was created by Thomas Rudkin and Dennis
Austin of a company called Forethought. The first release in 1987 was called
"Presenter", designed for the 4 year old Macintosh computer. It was soon
renamed "PowerPoint" because of to problems with trademark and copyright
issues. In August, Forethought was bought by Microsoft for $14M and became
Microsoft's "Graphics Business Unit", which continued to focus further on the
software .
PowerPoint improved dramatically with PowerPoint 97. Prior to PPT
97, presentations were linear, and always proceeded from one slide to the next.
PowerPoint 97 allowed users to create transitions and special effects in a non-
linear movie-like style.
PowerPoint 2000 introduced a clipboard that held multiple objects. And then there
was the Office Assistant, whose frequent unsolicited appearances in PowerPoint 97
as a cute animated paperclip annoyed many users.


PowerPoint Versions
Versions for Microsoft PowerPoint include:
1990 PowerPoint 2.0 for Windows 3.0
1992 PowerPoint 3.0 for Windows 3.1
1993 PowerPoint 4.0 (Office 4.x)
1995 PowerPoint for Windows 95 (version 7.0; Office 95)
1997 PowerPoint 97 (version 8.0; Office 97)
1999 PowerPoint 2000 (version 9.0; Office 2000)
2001 PowerPoint 2002 (version 10; Office XP)
2003 Office PowerPoint 2003 (version 11; Office 2003)
2007 Office PowerPoint 2007 (version 12; Office 2007)
2010 PowerPoint 2010 (version 14; Office 2010)
2013 PowerPoint 2013 (version 15; Office 2013)

Versions for the Mac OS include:
• 1987 PowerPoint 1.0 for Mac OS classic
• 1998 PowerPoint 98 (8.0) for Mac OS classic (Office 1998 for Mac)
• 2000 PowerPoint 2001 (9.0) for Mac OS classic (Office 2001 for Mac)
• 2002 PowerPoint v. X (10.0) for Mac OS X (Office:Mac v. X)
• 2004 PowerPoint 2004 (11.0) for Mac OS X Office:Mac 2004
• 2008 PowerPoint 2008 (12.0) for Mac OS X Microsoft Office 2008 for Mac
• 2010 PowerPoint 2011 (14.0) for Mac OS X Microsoft Office 2011 for Mac


PowerPoint Animation
- is a form of animation which uses Microsoft PowerPoint and similar
programs to create a game or movie. The artwork is generally created
using PowerPoint's AutoShape features, and then animated slide-by-slide
or by using Custom Animation. These animations can then be shared by
transferring the PowerPoint file they were created in, and can be
viewed with PowerPoint or Microsoft's free PowerPoint Viewer.

Custom Animation
- is a set of effects which can be applied to objects in PowerPoint so that
they will animate in the Slide Show. They can be added under the Custom
Animation function or through the use of Visual Basic for Applications (VBA).
PowerPoint 2000 and earlier versions introduced basic effects such as
Appear, Dissolve, Fly In and so forth. In PowerPoint 2002/XP and later
versions, the Custom Animation feature was improved, adding new animation
effects grouped into four categories: Entrance, Emphasis, Exit, and Motion
Paths.[1] The effects were later modified inPowerPoint 2010.
Transitions are effects similar to Custom Animation, but are different in that
they can only be applied singularly to individual slides as they change from
one slide to another and are limited in options. More slide transitions were
added to the selection in PowerPoint 2010.

Uses of MS PowerPoint
• Church Services
PowerPoint presentations are frequently used to set a spiritual tone
during church services, and can assist a congregation with hymn lyrics, Bible
scriptures, graphic elements or photographic images to illustrate a sermon.
Important announcements for upcoming events can be shown before or after
each service to keep the congregants informed. Church personnel can design a
unique theme for specific holidays or religious celebrations, or utilize one of
the many online companies that specialize in creating stock slides or looped-
motion graphics. PowerPoint presentations for church use may be projected on
one or more screens, depending on the shape and size of the sanctuary.

• In The Classroom
PowerPoint can be used in an educational setting to teach a lesson or
concept or to present information or a procedure to students in a workshop or
seminar. Students can view a PowerPoint presentation individually or share a
computer with others. They can also present book reports and other homework
assignments on PowerPoint slide format. PowerPoint can help keep parents
informed with updates at open houses and other parent/teacher events, while
teachers can enjoy the ease of use at which PowerPoint presentations can be
recycled. This is handy for those lessons that a teacher may use every year.


•Electronic Portfolio
Designers and artists who wish to showcase their work to garner
new clients or interest in their art can use PowerPoint to create a cohesive
and polished electronic portfolio. A slide can feature a single visual image
or multiple graphics. An electronic portfolio can also be sent via email, as
opposed to pre-electronic days when an artist or designer would have to
create a printed portfolio and drop it off or schedule an appointment for
viewing.


Why should you use
Microsoft Office PowerPoint?


1. Cost effective.
Unlike other presentation programs, PowerPoint has a one-time initial cost and can be
used for years. Not only is it an affordable software, but it surpasses some of its’
pricier counterparts in ability and functionality.
2. Recall aid.
Just standing in front of an audience rarely makes an impact. Punch up your presentation
and increase your audiences’ ability to retain information by including bullet points, key
phrases, pictures, video and dialogue in your presentation. Microsoft Office PowerPoint provides
a large variety of tools and plug-in capabilities that make including these elements easy.

3. Collaborate with team members.
PowerPoint 2010 allows multiple team members to edit the same presentation
simultaneously while in completely different locations with co-authoring. Other tools
included in Microsoft Office 2010 are Lync, Office Communicator and an instant
messaging application which allow you to see the availability of colleagues and
streamline discussions throughout the presentation’s development.
4. Grab attention with dynamic slides.
Create an entire display with attention-grabbing slide transitions, dynamic animation
effects and new customizable applications that make the entire look and feel of the
presentation closer to watching a video. PowerPoint 2010 comes equipped with an
updated Animation Painter to improve your ability to create unique elements.

5. Work on multiple devices.
The latest edition of PowerPoint allows you to open completely separate windows for each
presentation. This enables you to multi task and edit more than one document
simultaneously, either side-by-side or on different monitors if needed. The modern world requires
modern solutions.
6. Store and present anywhere.
Rarely is the device you create a presentation on the unit the document will be later displayed
on for an audience. Therefore, it is crucial to use a program and file type that can be easily
used on a variety of devices. Arriving at the lecture hall or boardroom only to find out you’re
unable to open a document on a flash drive is both aggravating and a huge inconvenience. This
rarely happens for those that build a presentation using PowerPoint because it is considered
standard industry software and is typically installed on a majority of devices.


7. Transform images.
PowerPoint capabilities vary extensively. Due to the increased importance
of visual learning cues, the software allows for you to edit images and
create visually stimulating graphics to grab the attention of an audience.
Features include color saturation and
temperature, brightness, contrast, cropping and artistic filters.


Some ways that you can do to
give your PowerPoint
presentations a Heartbeat

#1: Make your diagrams move
PowerPoint XP, 2003, and 2007 all have diagramming capability (in
PowerPoint 2007, the diagram tool is called SmartArt) — and diagrams are
great because they break up slides full of bullet points and convey
information quickly and clearly.
You can go a step beyond your run-of-the-mill diagram by adding animation
effects to it. Because the different shapes and text boxes in a diagram are
all counted as separate objects in PowerPoint, you can assign animation and
timing features to each of those elements so they slide in at just the right
moment in your presentation. A little movement goes a long way, however, so
be careful not to overdo it. You might do a simple slide-in-from-the-left for
all the elements in a pyramid chart, for example.

#2: Make it easy for your audience
A truly great presentation offers smart, memorable content in a design that
helps reinforce the message and keeps people interested. You can
write, edit, and organize the content in your presentation in a way that
makes it easy for your audience members to follow your main points.
#3: Get great new backgrounds
The templates provided with PowerPoint XP and 2003 may be contributing
to the low-oxygen lag in your afternoon sessions. PowerPoint 2007
introduces some new templates (and you can always browse the offerings
on Microsoft Office Online to see what users like yourself have created and
added).

#4: Let the Master do the work
If you don’t use PowerPoint often, you may not be comfortable working with the whole
Master idea, but Masters can save you a lot of time and help keep your presentation
consistent. Suppose, for example, that there are three main sections in your presentation.
By creating three Masters, one at the start of each section, you could add a colored bar
as a tab along the right side of every side, with red for the first section, blue for the
second, and green for the third. Tie the color scheme in with the slide title for each
section (as well as the summary slide), and you’ve got a color-coded presentation that
continually lets audience members know which section is being discussed and how
many sections are left before the break.
#5: Create custom bullets
We can get bored to death with bullet points, but even the biggest bullet-detractors
have to admit that they serve their purpose. Ideally, bullet points provide
information in a succinct, easy-to-understand format. PowerPoint makes it easy for
you to substitute other characters for the regular round (or square) bullets that are
part of the presentation template.

#6: It’s all in the timing
Getting the timing of your presentation right is really more of an art than a science. If you set
up the presentation to advance automatically, you run the risk of going too fast (so not
everyone in the audience gets a chance to read everything on the slide) or going too slow
(in which case they start heading for their respective mental hammocks). If you decide to
advance the slides manually, you run the risk of wandering off topic or over-explaining
something that no one else is particularly interested in.
#7: Play show and tell
In today’s YouTube era, you don’t have to go far to be entertained by a video clip on
one of your favorite topics. Video clips are fun, fast-moving, and often funny. You can
use video to your advantage in your PowerPoint presentation by including key
segments at important points.

#8: A little music
PowerPoint makes it reasonably simple for you to add sound effects and songs to
your presentations. But one caveat: Sound effects can be really annoying if they
are overused (especially the dinging sound of the cash register), so go easy on the
bells and whistles (literally). You could add a little sound to mark the start of the
new section of your presentation, to give audience members a break while you’re
passing out materials, or to play in the background while a montage of images
displays on your slides. To add sound, choose Insert and select Sound. You can then
specify whether you want to add sound from a file or from the Clip Organizer. You
can also opt to play music from an audio track on a CD (remember to take the
CD when you present!) or record a new sound.

#9: Mix it up, visually
Once you have a lock on your content, you need to think about the way all the
design elements in your presentation will work together. (Some people prefer to
choose the design first and add content second –and that’s okay, too.) Templates (and
Themes, in PowerPoint 2007) help you make all the elements in your presentation
consistent. This ensures that the background, the slides, the heads and text, and the
bullets all look reasonably good together.


Respectfully Submitted to:
Prof. Erwin M. Globio
MSIT

Power point activity 1

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Power point activity 1