powerpoint_IX-1.pdf.,.....................

Digital Presentation
Class IX
Information Technology - 402

Presentation: Presentation means present the topic in an attractive, concise and
informative manner in front of the audience.
PowerPoint slides have animation effects and sound effects which help in creating and
maintaining the interest of the audience.
Characteristics of a good quality presentation:
1. Number of lines: On one page or slide try to include 5 to 8 lines.
2. Font-size: While preparing the presentation, you need to take care of the
room size, distance between the screen and the audience.
3. Correct use of grammar and language:
4. Inserting images, drawings, tables or graphs: Try to avoid inserting
more than two graphics
5. Use of colours: Try to use dark colours, bold letters with different fonts to
highlight certain points.
6. Animation and videos: Do not include more than one animation or video in one
slide.

Starting OpenOffice Powerpoint:
Start/windows icon —> Type open office —> Select presentation option.
or
Double Click direct on the open office icon present at desktop → Choose
presentation from the options.

Closing Open Office Impress
1. Select the manipulation button Close (×), or
2. select the File Menu→Exit command or
3. Use the keyboard shortcut Alt+F4 or Ctrl+Q.
Creating a New file (Ctrl+N)
From menu bar select File —> New —> A window ‘Select a Template’ will
appear.—> Choose a template as per your choice by clicking on the
template.
Templates are the already existing slide formats in Open Office.

Closing a presentation
● Select File Menu→ Close or use the keyboard shortcut keys Ctrl+W.
Opening a presentation
● Select File→ Open command, or, use the keyboard shortcut keys Ctrl+O.
● It will open the Open dialog box. Specify the location of the file that is to be
opened in the Look in field, select the files and, open it with the Open
command.

SAVING A PRESENTATION
1. When you are saving for the first time then Click File Tab —> Save As else save (Ctrl+S)
2. In File Name box, type a name for your presentation.
3. Save As type box will automatically show PowerPoint presentation.
4. Click Save button.
To change extension or file format like .odp/.ppt :
1. Click File Tab —> Save As.(Ctrl+shift +S)
2. Select the type of extension from drop down menu.
3. Click Save button
Save a file in PDF/HTML format
Click on File → Export as PDF/HTML → Choose the directory where to save → give name →
click on save.

To Run the Slide Show
1. Click Slide Show menu →Start from First Slide option or Click the Slide Show
icon on the Presentation toolbar or the Slide Sorter toolbar or Press F5.
2. Use mouse button, Or the arrow keys or Press the Spacebar key on the keyboard
to go to the next slide or the previous one.
3. Press the Esc key to exit the slide show.
Using Help
Help function is located in the Help menu. By selecting the LibreOffice Help tab or
pressing F1, a window will open with a list of available help topics.

Selecting slide layout
The appropriate layout can be selected from Layouts section in the Properties window
Or
Slide → Slide Layout → Title slide
● Adding text: To add text to a slide that contains a text frame, click on Click to add text in the
text frame and then type your text.
Working with slides
1. Inserting a duplicate slide:
● Select the slide you want to duplicate from the Slides Pane.
● Select from menu bar Slide → Duplicate Slide Or, right-click on the slide and select
Duplicate Slide Or click the Duplicate Slide icon in the Presentation toolbar.

2. Inserting new slides
Select Slide Menu → New Slide. Or, right-click on a slide and select New Slide from the
context menu. Or, click the New Slide icon in the Presentation toolbar. Or, use the
keyboard shortcut Ctrl+M.
3. Copying and moving slides
To move the slide to another location use cut and paste process.
● Select the slide
● Click on the right mouse button, and select the Cut option (Ctrl + X) or copy (Ctrl +
C).
● Mark the place in the presentation where you want to move or copy the slide.
● Right click the mouse button, select the Paste option (Ctrl + V) from the context
menu.
4. Deleting slides: To delete one or more slides (i) Select the slide(s) (ii) Right click
the mouse button on the selected slide (iii) Select the Delete Slide option in the context
menu. Or select the slide and press the Delete button from the keyboard

5. Renaming a slide:
Select the slide → Right click the mouse button on the selected slide → Select the
Rename slide option → assign the new name to the slide in Rename Slide dialog box.
6. Undoing and returning the changes:
We are able to reverse what we have done. This is known as the undo function.
It is also possible after having undone the change, get it back. This is called the
redo function.
Edit → Undo
Edit → Redo
Short-cut keys:
Ctrl + Z : Undo
Ctrl+ Y : Redo

View a presentation
1. Controlling the size of the view:
i. Use of the Zoom slider on the Status bar
Or
ii. Use of the Zoom button on the Standard toolbar
Or
iii. Use the menu option View → Zoom → Zoom, the Zoom and View Layout dialog
box will open. Select the appropriate option from it
2. Workspace views:
Click View tab and the presentation group will be displayed. A presentation can be
viewed in following views:

1. Normal View: It is the view which shows three panes- slide panes, notes pane and the thumbnail
view of all slides. Click on any slide and its magnified view will be displayed.
2. Outline Tab: Only the text contained in each slide is displayed inside the Workspace. It
displays slide text in the form of a structure.
3. Notes Pane: it is used to add notes to a slide for the information of presenter. It is not seen
by the audience while showing the presentation.
4. Slide Pane: It is the area where you can work on the slide, including text, pictures, graphics
etc.
5. Slide Sorter View: it contains all of the slide thumbnails. It is suitable for rearranging the
slide order. It is used to sort slides with the ‘drag and drop’ method.
Formatting text
By selecting Format→Text from the menu bar,

1. Font name
2. Font Size
3. Increase font size (Keyboard shortcut: Ctrl+]).
4. Decrease font size: (Keyboard shortcut: Ctrl+[).
5. Bold: Clicking on a changes the text to bold (Keyboard shortcut: Ctrl+B).
6. Italic: Clicking on a changes the text to italic (Keyboard shortcut: Ctrl+I).
7. Underline: Clicking on a changes the text to underline (Keyboard shortcut:
Ctrl+U).
8. Strikethrough: Clicking on a draws a line through the selected text.
9. Superscript : Clicking on ab raises the selected text above baseline
(Keyboard shortcut: Shift+Ctrl+P).
10. Subscript: Clicking on ab lowers the selected the text above baseline
(Keyboard shortcut: Shift+Ctrl+B).
11. Font colour: Clicking on drop-down box (▼) to the right of font colour icon
opens the colour pallet from where you can change the font colour.
12. Highlighting: Clicking on drop-down box (▼) to the right of highlight colour
icon opens the colour pallet from where you can change the highlight colour.

Transition
1. Moving from one slide to another is called transition.
2. In the Sidebar, select the Slide Transition icon to open the Slide Transition section.
3. There are various options Cut, Fade, Push etc. on the screen to choose from. The option selected
decides the manner in which previous slide changes to next slide such as:
1. Effect Options: These are the effects which can be applied to the transition selected e.g., the
slide will split vertically.
2. Sound: Even various sound effects like Applause, Drum Roll, Chime etc. can be added to slide
transition
3. Duration: From here you can set the duration of transition i.e., how long it should take to move
from one slide to another.
4. Apply to All: This will set the transition of all slides to the settings done above.
5. Advance Slide: Transition of slide can be started on click of mouse by selecting the mouse click
checkbox. Transition start time can be set by typing the duration say 00:00:05. This will move
the show to the next slide after every 5 seconds.
6. Preview: Clicking on this option will show how the transition effects will appear during the slide
show. Any changes required can be made here.

Animations on Particular element like text, image etc..
When we have a number of objects e.g., text boxes, pictures, graphs etc. then we can
make them appear one by one with various sound effects, appearance effects etc. is
called animation.
● Select the object on which animation has to be applied.
● Select the animation effect-Fade, Fly In, Float In etc. Animation effect can be
applied at three stages:
1. Entrance : While the object enters the slide.
2. Emphasis : While the object stays on the slide.
3. Exit : While the object leaves the slide.
● Once an animation has been applied to an object at one stage (say entrance), to
apply another animation to the same object use Add Animation.

Slide Show Tab: Record Narration
In case the presenter wants to add narration in his/her own voice, he/she can record the audio and then
run it along with each side. A microphone is required for recording the audio.
Steps:
● Click Slide Show on menu bar.
● From Set Up group, click Record Slide Show.
● Select From Beginning or From Current Slide.
● In the Record Slide Show select
—Slide and Animation Timings (optional) and
—Narrations and Laser Pointer.
● Click Start Recording.
● To pause recording, click Pause button in Recording box.
● Click Resume Recording to end the pause.
● To end slide show recording, right click and then click End Show.
● The recorded slide show timings will be saved automatically and will appear in each slide in
slide show sorter view.

Insertion : The process of insertion is same as in Writer
1. Insert Pictures
● Choose Insert —> Picture.
● Select the location and then the file which contains the picture.
● Click on Insert.The picture will be inserted in your slide. Click on the picture and it will get enclosed
in a box with small boxes on corners and a green dot on the top. You can rotate the picture by taking
the mouse to the green dot and rotating it. The small boxes are called handles.
Adding 3-D Effects: Select the picture and right click. From the menu, select 3-D Format. You can then select
the required effect.
2. Insert Tables
● Select Table from Insert menu.
● Select number of rows and columns.
● Enter the data in the table.
● To increase or decrease the width of row/column, click the mouse on the margin and the cursor become
←→
● Drag the cursor to increase/decrease the width of column or height of row.

3. Inserting Shapes and Graphics
● Click Insert —> Illustration —> Shapes.
● Select any shape.
● Go to the slide in Normal View and drag the mouse. The shape will appear on
the slide.
● Adjust the size, position and orientation of the figure by dragging the handles.
● Right click on shape and select Edit Text to enter text in shape.

Grouping/UnGrouping Shapes
When you have to drag/copy/cut a shape you have to select it. If your figure has a
combination of shapes and you want to select all of them together then follow the steps
below:
● Select any one shape.
● A Drawing toolbar will appear for formatting the shape.
● From the Arrange group, click on Selecting on Pane.
● On your slide, drag the mouse along the shapes so that all the shapes are included
in a selection box.
● Drop the mouse and you will see all the shapes getting selected.
● Now click Group from Arrange group. This will group all the shapes together as a
single object.
● To ungroup the shapes, select the grouped shapes and right click. From the
dropdown menu select Ungroup

Inserting Hyperlinks
A hyperlink can be a link from one slide to another slide in the same presentation or to a slide in
another presentation, an e-mail address, a Web page, or a file.
1. Creating a Link to a Slide in the Same Presentation
(i) In Normal view, select the text or the object that you want to use as a hyperlink.
(ii) On the Insert tab, in the Links group, click Hyperlink.
(iii) Under Link to, click Place in This Document
(iv) Under Select a place in this document, click the slide that you want to use as the hyperlink
destination. Click OK.
2. Creating a Link to a Slide in a Different Presentation
(i) In Normal view, select the text or the object that you want to use as a hyperlink.
(ii) On the Insert tab, in the Links group, click Hyperlink.
(iii) Under Link to, click Existing File or Web Page.
(iv) Locate the presentation that contains the slide that you want to link to.
(v) Click Bookmark, and then click the Title of the slide that you want to link to. Click OK.

3. Creating a Link to an E-mail Address
(i) Repeat step (i) and (ii) of 2.
(ii) Under Link to, click E-mail Address.
(iii) In the E-mail address box, type the e-mail address that you want to link to, or in the Recently
used e-mail addresses box, type the e-mail address.
(iv) In the Subject box, type the subject of the e-mail message.
(v) Click OK.
4.Creating a Link to a Page or File on the Web
(i) Repeat step (i) and (ii) of 2.
(ii) Under Link to, click Existing File or Web Page, and then click the Web Browser Button.
(iii) Locate and select the page or file that you want to link to, and then click OK.
5. Creating a Link to a New Document
(i) Repeat steps (i) and (ii).
(ii) Under Link to, click Create New Document.
(iii) In the Name of new document box, type the name of the file that you want to create and link to.
(iv) Under When to edit, click whether you want to change the file now or later.
(v) Click OK.

PRINTING A PRESENTATION
Printing of slides can be either only slide or slide with notes or outline, one slide on one page
or multiple slides on a single page.
● Select File —> Print.
● From the Print layout setting options, select the slides to be printed such as Full
Page Slides. Click on it and you can choose the number of slides to be printed per
page.
● Click on Print to print the slides.
● Printer properties lets you print the slides in colour or black and white, set the paper
size, one-sided or two-sided printing.

PLANNING FOR A PRESENTATION
1. Plan the content
2. Define the Theme of your Presentation
3. Design the Slides
4. Add the ‘Look’ to the Presentation
5. Rehearse the Presentation
6. FINAL PRESENTATION AND FEEDBACK

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