PPT 2.ppt
- 1. Overview Archives usually consist of unique materials , and unlike Libraries, cannot take advantage of standardized organization. Archives preserve records of enduring val ue: th ese may be organizational or personal rec ords. They are not necessarily old,and may come in dif f erent f ormats. Unl ike libraries,archival materials are arranged and described in aggregates or groups.
- 2. Differences between archival and library materials discrete items available elsewhere groups of related items un• ique appraised in aggregates Method of receipt selected as single items Arrangement predetermined sub- ject classification provenance and original order Level of description individual items aggregate (record group or series) inventories, guides Descriptive media Category Libraries Archives Nature published unpublished card catalog, OPAC I Access open stacks closed stacks
- 3. Archives - noncurrent r u ords of on organization or the persona.I po.pers of one °" more indivldua.ls, fCll!lllles, or groups ined for their continuing val ue to be served for posterity 41 1 In Q repo · mc>nag<d 4nd ed pers1
- 4. • 1 ve s also refers to the of f ice or agency responsible for selecting, preserving, and making available records of permanent value
- 5. Archives repository (place , port of o building) where these records ore kept
- 6. Fonds • The whole of the records regar dless of f orm or medium, automatically and organically created and/or accumulated and usecf by a particular individual, f amily or corporate body in the course of that creator's activities or f unctions • A f onds (sometimes called "record group") is a level of arrangement and descr iption, under which ·· exist series, f iles and items. P:- i.<:" • A f onds is not eguivalent to an ACCESSION . A fonds may contain mo than one acc ession. • Similarly ,an accession may contain more than one fonds.
- 7. Records - Documents in any f orm -created or received by an of f ice,agency or person -accumulated in the normal conduc t of business or af fairs,and -retained as evidence of such activity, permanently or f or a limited period of time -usually arranged according to a discernible system of recordkeeping
- 8. Collection · An artif icial accu mu lation of records of any provena nce brought together on the basis of some common character ist i c, e.g., mediu m, or subject. · Records of an organization collected and brought into the archives for research, such as PAASCU Records Photographs are a good exa111ple of a collection. They are ofte11 brought together for preservation a11d access purposes. What are exainples of subject collectio11s?
- 9. Personal Papers Ref ers to the private documents and related materials accumulated by an individual in the course of a lif etime ·Dif f erent from Of f icial papers, which may be subjec t to th e disposition of an employing institution or government, personal papers are subjec t to the owner's disposition
- 10. Per sonalPapers letters me.moirs diarits scrapbooks/photo olbums professionolpape.rs 9•neo1og;co1 information spee.chts/lttturts business recor subjt.ct files logol documents minutes/rt.ports brochures <lnd flyers photographs (lobeled) films/vidt-0s/audio topes
- 11. MANUSCRIPT COLLECTIONS Def inition : "Manu " means hand ; any work written by hand .I' Single pieces of handwritten typewritten documents /Personal Papers /Literary Remains .I' Collections of Events
- 12. Basic Archival Principles Respec t des fonds Provenanc e L'ordre primitif
- 13. Respect des fonds The princ iple that the rec ords of a person, family or corporate body must be kept together in their original order, if it exists or has been maintained, and not be mixed with the records of another individual or corporate body. Th is f undamental principl e embodies the notions of PROVENA NCE and RESPECT FOR ORIGINAL ORDER . w
- 14. Provenance , The organization or individual that created, accumulated, and/or maintained and used records in the course of their business or activities Also ref ers to "of f ice of origin"
- 15. Biblioteque Nationale de France ·A lso ref ers to "respect pour I 'ordre pr im itif " or Sanctity of the or igi nal order" Respect for Original Order • Records of a single provenance shou d retain the arrangement estab ished by the creator in order to preserve existing relationships and evidential signif icance in the recoras
- 16. Applicat ion of archival pr inciples · ensures that records are preservedand used within the context of their creation , thereby lending integrity to their evidenceof the actionsof their creator • minimizes if not eliminates the subjective role that archivists playin shaping the mearung of the evidence , enabling the records to "speak for themse lvesH about the actions of their creator · Archivists do not tamper with the evidence but instead preserve its contextso that it can be accessed and used in meaningf ul form.
- 17. 1 ves ., every institution needs an official memory. concept of account ability requires full documentation. as evidence of the past, the archives constitute our cultural heritage. •
- 18. The Archives' const it uent s... • nstitution's academic community in general • Administrat ive units • Students • Facult y • Alumni • Scholars and researchers - ' -
- 19. Organizational structuring of a n archives ... · be independent of other departments, answering to a central administration · have control over archival materials, including their acquisition, disposition, and descript ion · have control over its budget, inc lud ing t he aut hority to make purchases f or tne archives · have the authority to hire and supervise archival employees
- 20. Administrat ive Aut horization • A document authorizing the arc hives' existence an .d c .onf err ing the authority to accomplish its mission •authorizing document provides the rationale, f ocus, author ity, and continuity f or the arc hives program •it def ines institutional recor ds, establishes them as institutional property, and designates a single, central arc hives as their long-term repository •it should establish the archivist 's authority to undertake all activities necessary to serve the program's mission according to current prof essional standards