presentation on how to use powerpoint
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This document provides guidance on using PowerPoint to design effective presentations. It covers topics such as planning content, getting started with design, displaying text and graphics, animating, and presenting. For each topic, it provides tips and instructions. It encourages audience-focused content planning, use of templates and slide masters for design, clear fonts, bulleted lists, parallel structures, purposeful visuals, custom animations, and practice. Readers are guided through examples and interactive tasks to apply the techniques.
presentation on how to use powerpoint
- 1. Using PowerPoint to DesignUsing PowerPoint to Design Effective PresentationsEffective Presentations Copy this file to your computer. Read through the slides. When a slide says, “YOUR TURN,” Follow the instructions and do the steps. THE CAIN PROJECT
- 2. What You’ll LearnWhat You’ll Learn Planning Content Getting Started with Design Displaying Text Displaying Graphics Animating Presenting 2
- 3. Planning ContentPlanning Content for Talksfor Talks 3
- 4. Planning ContentPlanning Content for Talksfor Talks PART 1: List possible audience questions Plan your aim(s) upfront Choose the “NEWS” about topic Include significance Keep background relevant 4
- 5. Planning ContentPlanning Content for Talksfor Talks PART 2: Explain methods when appropriate ◦ Related to the “news” (main point)? ◦ Necessary to understand talk? Explain (don’t just show) data Plan a conclusion Preview future work 5
- 6. Planning ContentPlanning Content Remember what it was like not to know Talk to prospective audience members or imagine them - list their questions Organize information in chunks, going from what they know to what they don’t Include topic’s significance 6
- 7. Planning ContentPlanning Content Introduction: Set Mental “Hooks” and preview the content Tie new info to previous studies or relevant events - motivate !! Organize from listeners’ point of view Principle is “GIVEN to NEW” Preview future work 7
- 9. Getting Started: TipsGetting Started: Tips Create a slide show with storyboards, not a script Use the slide show... ◦ to select important topics and issues ◦ to organize content ◦ to create a hierarchy 9
- 10. Getting Started: Design TipsGetting Started: Design Tips To select a design, ask yourself: ◦ What professional image do I want to project? ◦ In what type of room will I give my talk? Well-lit room: use light background / dark text and visuals Dimly-lit room: use dark background / light text and visuals 10
- 11. Getting Started: DesignGetting Started: Design Set up “Slide Master” ◦ Design the “look” of your slide show Choose appropriate template ◦ Select pre-designed, color coordinated presentation templates Choose “slide layouts” for slides ◦ Select from 12 “master slide styles” under “FORMAT” menu to build your show 11
- 12. Set up “Slide Master”:Set up “Slide Master”: Your TurnYour Turn To set up a “Slide Master” of your own: ◦ Go to “Format” ◦ Select “Background” ◦ Make changes in color bar: Colors Fill effects Textures 12
- 13. Project a Clear FontProject a Clear Font Serif: easy to read in printed documents ◦ Times New Roman, Palatino, Verdana Sans serif: easy to see projected across the room ◦ Arial, Helvetica, Geneva 13
- 14. Fonts: Your TurnFonts: Your Turn Change the font style of this sentence from Arial to Palatino To do so… ◦ Highlight the sentence by dragging your cursor across it ◦ Select “format” and then “font” ◦ Select “Palatino” from the pull-down menu 14
- 15. Templates: Your TurnTemplates: Your Turn To select a template, follow these steps: ◦ Go to “format” ◦ Select “apply design template” (“show preview” allows you to examine templates) ◦ Select “ok” 15
- 16. Create New Slides: Your TurnCreate New Slides: Your Turn To create a new slide, choose from 12 pre-designed slide formats To examine the 12 formats… ◦ Go to “Insert” and then “New Slide” ◦ Select one design, click “OK” 16
- 18. Displaying Text: TipsDisplaying Text: Tips Your audience... ◦ Skims each slide ◦ Looks for critical points, not details ◦ Needs help reading/seeing text So you . . . ◦ Use only essential info ◦ Guide their eyes with hierarchy, color ◦ Use big, legible fonts and framing blank space 18
- 19. Displaying TextDisplaying Text Use bullets Use short phrases Use grammatical parallelism 19 a Not THAT kind of bullets!!! Let me explain . . .
- 20. Use Bullets: TipsUse Bullets: Tips Bullets help audience skim the slide Bullets help audience see relationships between information points For example, this is Main Point 1, which leads to... ◦ Sub-point 1 ◦ Sub-point 2 (To get back to previous level: use “promote” or “demote” arrows at top) 20
- 21. Bullets: Your TurnBullets: Your Turn To use bullets… ◦ Select the “bulleted list” or “two-column list” slide (from the 12 pre-designed slide formats) ◦ Type a phrase then hit “return” ◦ Type a second phrase, hit “return” then hit “tab” ◦ OR use “promote” or “demote” arrows at top to create a bulleted hierarchy 21
- 22. Bullets: Your TurnBullets: Your Turn To use bullets ◦ Go to “format” and then “bullet” ◦ Select the style, color, and size of the bullets you’ll use ◦ OR highlight text you wish to bullet and select the bullet button at top 22
- 23. Use Short Phrases: TipsUse Short Phrases: Tips Use phrases in your slide show outline Write complete sentences only in certain cases: ◦ Hypothesis ◦ ??? Generate phrases that make your point clearly and accurately Use slide show as an outline for your talk, not as a script 23
- 24. Use ParallelismUse Parallelism Make text easy for your audience to skim by creating phrases / sentences that are grammatically parallel Create parallel text by making items in a list the same grammatical form 24
- 25. Grammatical ParallelismGrammatical Parallelism Not Parallel: Criteria to Assess Alarm System ◦ Price ◦ Effectiveness ◦ How easily the alarm could be installed Parallel: Criteria to Assess Alarm System ◦ Price ◦ Effectiveness ◦ Ease of installation 25
- 26. Use ParallelismUse Parallelism Not Parallel: ◦ Lyse cells in buffer ◦ 5 minute centrifuging ◦ Supernatant is removed Parallel: ◦ Lyse cells in buffer ◦ Centrifuge for 5 minutes ◦ Remove supernatant 26
- 27. Parallelism: Your TurnParallelism: Your Turn Make the following list of sub-points parallel: Reliable data collection relies upon: ◦ Consistent use of techniques (pipetting, making solutions) ◦ Correctly calibrated equipment, such as balances and pipettors ◦ Researcher bias is minimized (expecting data to fit model; conflict of interest) 27
- 29. Displaying Visuals: TipsDisplaying Visuals: Tips Select visuals purposefully ◦ What visuals illustrate a point? Make a claim? Help to prove an argument? Design easy-to-read visuals ◦ Are the visuals easy to read by all members of your audience? Draw attention to aspects of visuals ◦ How will you draw attention to certain features of the visual? 29
- 30. Displaying VisualsDisplaying Visuals Insert needed visuals Use color Resize appropriately Draw attention 30 That was purely gratuitous!
- 31. Insert VisualsInsert Visuals Insert images using “Insert” then “picture” Decide whether the image you wish to insert is “clip art” or from a “file” (on disk or on hard drive) 31
- 32. Choose Color CarefullyChoose Color Carefully 32 Similar intensities draw attention but make details hard to see. Strong, clean contrast draws attention, makes details easy to see
- 33. Resize Images: How to . . .Resize Images: How to . . . Click on the visual you wish to resize Go to “format” and then “object” or “autoshape” Select “size” Change size and scale OR simply click and drag the corners of the image 33
- 34. Simplify and Draw AttentionSimplify and Draw Attention 34 http://www.indstate.edu/thcme/mwking/tca-cycle.html
- 36. Animating: TipsAnimating: Tips Custom animation allows you to animate text, visuals, or line work Custom animation should be used purposefully (and sparingly!) ◦ Animating should help audience comprehend your message ◦ Don’t animate solely for aesthetic purposes 36
- 37. Animation: Your TurnAnimation: Your Turn Design slide with grouped items Go to “slide show” and select “animation” and “custom” Select item(s) to animate Choose ◦ Animation method (appear, fly in) ◦ Sound 37 DNA RNA transcription
- 39. DeliveryDelivery Adapt to Physical, Cultural Environment Stance ◦ Body language ◦ Handling notes Gestures Eye contact Voice quality ◦ Volume ◦ Inflection ◦ Pace 39 See evaluation form at http://www.owlnet.rice.edu/~cainproj/
- 40. Handling questionsHandling questions LISTEN Repeat or rephrase Watch body language Don’t bluff 40
- 41. Prepare & practice!Prepare & practice! 41
- 42. The Cain Project would likeThe Cain Project would like to work with YOU!to work with YOU! 42 Go to http://www.owlnet.rice.edu/~cainproj Or call Ext. 6141 or come to Anderson 211c