Presentation skills workshop (1)
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The document outlines a workshop on presentation skills led by Cheryl Hodgkinson-Williams, Shanali Govender, and Rondine Carstens, focusing on preparing for an academic conference. It covers various aspects such as audience engagement, conference logistics, effective presentation techniques, and copyright information. Participants are encouraged to formulate questions, consider their research journey, and prepare effectively for before, during, and after the conference.
Presentation skills workshop (1)
- 1. Presentation Skills A workshop presented by Cheryl Hodgkinson-Williams, Shanali Govender and Rondine Carstens 13 August 2016
- 2. The team Cheryl Hodgkinson- Williams Associate Professor Cheryl.hodgkinson-williams @uct.ac.za Shanali Govender Rondine Carstens Lecturer shanali.govender@uct.ac.za Digital Media Designer rondine.carstens@uct.ac.za www.cilt.uct.ac.zaFind us here:
- 3. My name is _____ I’m from ________ Activity: Group Introductions On a scale of 1-10 I’m a ______ about my upcoming conference presentation 1 2 3 4 5 6 7 8 9 10 Completely terrified Meh ... Super excited!
- 4. GROUP ACTIVITY: 3-question card exercise In your groups, DISCUSS what you would like to know about presenting at a conference WRITE DOWN 3 questions that you would like the presenters to address in this session (Write each question on a separate card)
- 5. 1. WHY? 3. WHEN? 2. WHO? 4. WHERE? 5. WHERE? 6. HOW? 7. NOW WHAT?
- 6. WHY?
- 7. WHY? Why is this conference being held? To provide postgraduate education students a ● SAFE ● COLLEGIAL space To SHARE ● Research ● Work-in-progress
- 8. WHY? Why are YOU presenting at this conference? Is it because you: ● were TOLD to? ● want some FEEDBACK on your initial research ideas? ● want to find others who are using SIMILAR theoretical frameworks or methodologies? ● want to see how your work-in-progress COMPARES to other students as a similar stage? ● want to SHARE some of your initial findings? ● want to INSPIRE the audience to apply your research recommendations? ● some OTHER REASON? Think quietly on your own ...
- 9. WHY? Why would others ... ➢ want to LISTEN to you? ➢ find your work-in- progress/ research findings INTERESTING? ➢ CARE about your recommendations? ➢ want to ASK QUESTIONS about your research? Tell the person next to you ...
- 10. WHO?
- 11. WHO? Who will be attending and presenting at this conference? Let’s pose some questions to the Chair of the ESRRC 2016 Organizing Committee, Isabel Tarling: About how many delegates are you expecting at the conference and in each session? Who are the delegates - Masters or PhD students, supervisors, conference organisers? What can I assume they know about educational research? What opportunities are there in the programme to engage directly with the delegates? Will there be a list of delegates so that one can know beforehand who will attend? Will this list include emails for possible follow-up queries?
- 12. WHEN?
- 13. WHEN? When will the conference take place & how long are sessions? Checklist ❏ Date: 2 & 3 September 2016 ❏ Programme: https://esrrc.wordpress.com/ ❏ Session times: ❏ Keynotes (40 - 50 min) ❏ Presentations (15 min + 10 min Q&A) ❏ Panel discussions (45 min + 10 min Q&A) ❏ Poster presentations (30 min) ❏ Special Interest Groups (SIGs) in a World Cafe style http://www.theworldcafe.com/
- 15. WHERE? Where will the conference take place? Let’s check: ❏ Venue: Leslie Social Science Building on Upper Campus, UCT ❏ Equipment in venue: (Is there a central computer from which presentations will be made? Are there speakers (for video clips)? Will you have to use a microphone?) ❏ Equipment you need to bring: (Device? Cables? Adapters?) ❏ Wi-Fi: (Will there be wi-fi and how would non-UCT students connect?) ❏ Arrangements for uploading presentations: (Is there a session chair I need to contact?) ❏ Recording of sessions: (Are any of the sessions going to be recorded?)
- 16. WHAT?
- 17. Locating the self to position the presentation Where are you in your research journey? HONESTLY! You feel like you’re in more than one place! Adapted from Sharman Wickham
- 19. A research presentation outline 5min writeContext Problem or Trigger Literature Method Findings and Discussion Significance Where to from What parts of your research can you speak about with CONFIDENCE because they have already happened? What parts of your research must you be more TENTATIVE about because they are not complete?
- 20. Slide guide 15 min +/- 10 slides i.o.w 1- 1½ minutes on each slide. Focused purpose! Slides 5 - 9 = substantive material Think real estate - your first and last slides are prime property! 1. Title, Presenter, Image 2. Context 3. Trigger Problem/opportunity 4. Locating this presentation in the research outline 5. 6. 7. 8. 9. 10. Concluding slide - Key areas for questions or Take- away message
- 21. HOW?
- 22. HOW? But first! ... What is Copyright? Tell the person next to you ...
- 23. HOW? What is Copyright? ...
- 24. HOW? Copyright facts ● Copyright is automatically assigned ● In SA it persist 50 years ● Copyright owners may transfer their rights or grant individuals permission to use the work ● Copyright applies to items, not ideas
- 25. HOW? Copyright: fair dealing in education... Fair Use in education? ➢ Illustrative purposes only ➢ Attribution, BUT YOU CANNOT SHARE THE WORK ONLINE
- 26. HOW? Copyright: Adaptation and Revision facts Remember: Copyright refers to items, not ideas or concepts You can rework a copyrighted image, graph or visualisation to fit your context, so long as that reworking constitutes a substantial change
- 27. Does this adaptation constitute a substantial change? Original Art Rogers, Puppies, 1985. Black and White Photograph used on greeting cards Jeff Koons, String of Puppies, 1988. Polychrome on wood
- 28. HOW? Creative Commons Creative Commons is an international non- profit organisation that provides free licences and tools that copyright owners can use to allow others to share, reuse and remix their material, legally. Releasing material under a CC licence makes it clear to users what they can or cannot do with the material.
- 31. Where do you usually find images for presentations? Activity: Group Are they licensed or FREE? Discuss in your groups, start with the person next to you ...
- 32. Google? How about Creative Commons Public Domain? Other places to find images: ❏ CreativeCommons.Photos is a collection of public domain images that are free to use. No Attribution required. No Membership required. High resolution ❏ Cupcake, http://cupcake.nilssonlee.se . Photographer Jonas Nilsson Lee offers free images to the public domain. That means no attribution ever unless, of course, you want to. ❏ Photos found on DesignersPics are given free of copyright by photographer Jeshu John. Attribution is requested but not required. ❏ Pexels offers hand-picked images from a variety of sources online. You can peruse over 1600 photos for the right one for your project. Source (and more sites): 73 Best Sites To Find Awesome Free Images https://designschool.canva.com/blog/free-stock-photos/
- 33. HOW? How many slides for a 15 minute presentation? ● KISS: Keep it Short and Simple ● ONE idea per slide ● ONE minute per slide (A 15- to 20-minute presentation would have about 20 slides maximum.)
- 35. HOW? What about Graphs and Infographics? Average person Consumes caffeine 2-3 times a day
- 36. How? Best Practice tips 1-6-6 Rule Keep the slides simple. Every slide should be understood within 7 seconds Font? ● Easy to read fonts ● NOT less than 18 points ● NO more than 2 fonts per slide ● Keep the fonts consistent Colour Keep same colour scheme Use colours to highlight or emphasize
- 37. INDIVIDUAL ACTIVITY: Creating an outline/ Storyboard with images Take your “one-sentence” you constructed earlier and visualise it - to make a cover image for your presentation WRITE DOWN what visual elements you would like to use on each slide
- 38. NOW WHAT?
- 39. NOW WHAT? So how do I make the best of the conference - BEFORE during and after? ● CHECK the programme for your own session and to make choices about who YOU want to listen to ● Are there conference blogs that might give you an idea of what sessions to SELECT? ● Is there someone you really want to MEET up with? (Make an arrangement before the time) ● Is there a conference “back-channel” (e.g. a Twitter hashtag for the conference or Facebook page to which you can CONTRIBUTE? ● Create and print off some “business cards” so that you can easily share your CONTACT details ● Prepare your presentation and REHEARSE
- 40. NOW WHAT? So how do I make the best of the conference - DURING during and after? ● UPLOAD your presentation to a shared space (e.g. Slideshare) - either before or after your presentation ● ALERT others on social media that you have upload your presentation ● Team up with a “buddy” to record your session or write down the questions that the audience posed to you ● TAKE NOTES of presentations that inspire you ● Sit at front and ASK A QUESTION or two, introducing yourself when you ask the question ● TALK to the people next to you, at tea breaks, at the lunches, cocktail parties - you never know where you might find synergies with other people’s research ● PRESENT clearly, not too fast and keep eye contact with your audience ○ Use your cellphone as timer to alert you of your timing!
- 41. NOW WHAT? So how do I make the best of the conference - AFTER during and after? ● CONTACT those who may have asked you a question that you didn’t fully answer ● FOLLOW-UP with those who promised to send you reading lists, links, etc. ● REVISIT your conference notes soon after the conference and make the changes to your proposal, literature chapter, methodology, field work etc. before you forget those inspirational moments
- 42. 1. WHY? 3. WHEN? 2. WHO? 4. WHERE? 5. WHAT? 6. HOW? 7. NOW WHAT? Audience and contacts Selection of content, focus Conference, session, networking Date, session time & length Venue, equipment?Structure, design techniques & copyright Plan for before, during & after
- 43. Presentation available at: This work is licensed under a Creative Commons Attribution 4.0 International (CC BY 4.0) licence. Slideshare: Centre for Innovation in Learning and Teaching (CILT), University of Cape Town
- 44. References and Attribution IMAGES: ● Slides 2, 5, 10, 12, 20, 36: CC BY SA Rondine Carstens ● Slide 14: CC BY SA Ian Barbour ● Slide 21: Image: https://pixabay.com/p-389901/?no_redirect CC0 Public Domain ● Slide 23: Image: https://en.wikipedia.org/wiki/Copyright_infringement CC0 Public Domain Unless otherwise stated, all other content, images and graphs are Creative Commons with attribution CC BY
Editor's Notes
- #2: CC-BY SA Rondine Carstens
- #3: THIS IS AN OPTIONAL SLIDE!!!!
- #6: CC-BY SA Rondine Carstens
- #11: Photo: CC-BY SA Rondine Carstens
- #13: Photo: CC-BY SA Rondine Carstens
- #18: Map of Research journey for each table Circle/star stickers Share with the room.
- #20: Watch this in view mode! Is a big picture summary of your research. Helps your reader to contextualise your presentation Focuses questions where you want them
- #22: Photo: CC-BY SA Rondine Carstens
- #23: Image: https://pixabay.com/p-389901/?no_redirect CC0 Public Domain
- #24: Image: Google Search screenshot
- #25: Image: https://en.wikipedia.org/wiki/Copyright_infringement CC0 Public Domain
- #26: Image: https://pixabay.com/p-389901/?no_redirect CC0 Public Domain
- #27: Image: https://commons.wikimedia.org/wiki/File:Obama_Hope_Poster_Shepard_Fairey.jpg CC BY Sebastian Horndasch (WMDE)
- #28: Photo: https://cpyrightvisualarts.wordpress.com/2011/12/20/art-rogers-vs-jeff-koons/ Left: Art Rogers, Puppies, 1985. Right: Jeff Koons, String of Puppies, 1988. Polychrome on wood. In October, 1989, when Rogers filed suit against both Koons and his principal gallery, the Sonnabend Gallery. He sought at least $375,000 in compensatory damages, and $2.5 million in punitive damages. Unfortunately Jeff koons had ignored the copyright notice on the postcard that he copied. Additionally, there was proof that he didn’t merely want to appropriate the photograph but to copy it, as per his instructions to the craftsmen who were constructing the works he specifically instructed them to do the work based exactly on the photograph. He also asked his craftsmen to exaggerate certain aspects of the puppies characteristics such as their noses in order to create something found between real life and animation. Koons’ defense was that the Rogers note card represented an accurate depiction for the couple and their puppies. He argued that he merely borrowed information from the work and not any expression. Koons sold the allegedly infringing works for $375,000. Art Rogers every incentive to pursue the issue to trial, it also made Koons a wonderfully inviting target. On December 10, 1990, Judge Charles Haight of the federal District Court in Manhattan granted summary judgment to the plaintiff. The jusge denied Koons’ claims of fair use. Koons was ordered to turn over all “infringing materials,” including a fourth edition of the sculpture, an artist’s proof. For a detailed account you could click on the following link where you would find an extensive narrative by James Traub about the Art Rogers vs. Jeff Koons legal case for a series titled, Subjective Reasoning. This is the link for this essay. http://observatory.designobserver.com/entry.html?entry=6467
- #29: Image: https://en.wikipedia.org/wiki/Copyright_infringement CC0 Public Domain
- #31: https://en.m.wikipedia.org/wiki/Creative_Commons_license#Zero_.2F_public_domain
- #34: ALWAYS check the copyright of all the images you’re going to use!!! Images and photos: To help the audience remember a person, place or thing you mention, you might use images or photos. People will understand that the images represent what you’re saying, so there is no need to verbally describe the images onscreen. Graphs and infographics Keep graphs visually clear, even if the content is complex. Each graph should make only one point. No slide should support more than one point. Use as little text as possible -- if your audience is reading, they are not listening. Avoid using bullet points!!!. Consider putting different points on different slides.
- #35: Source: http://www.presentationzen.com/presentationzen/2006/11/presentations_a_1.html Images as metaphors. images represent what you’re saying, so there is no need to verbally describe the images onscreen. Images help the audience remember a person, place or thing you mention. It can also put a ‘human face’ to your content.
- #36: Use simple graphs to communicate findings. If too much information is presented, very little will be remembered. Graph: http://article.sapub.org/image/10.5923.j.phr.20140405.04_003.gif Image: https://en.wikipedia.org/wiki/File:Fancy_a_cupper.jpg
- #39: Photo: CC-BY SA Rondine Carstens
- #43: Background image CC-BY SA Rondine Carstens