Presentation_Skills.ppt

Objective
Strategies for Improving Oral
Presentation
Presenter:
Sayed Moammer Mazhary
BBA (Marketing & Finance)
MBA (HRM)
MIR (Diplomacy)
smoammer@hotmail.com

Outline
 What Presentation is? Steps for Preparing Oral
Presentation
 Kinds of Oral Presentation
 Ways of Delivering Oral Presentation Strategies
for Effective Oral Delivery
 Strategies for Effective Non-Verbal Delivery
 Strategies to Reduce Stage Frights

WHY DO I
GET LESS
CREDITS!!
!
WHY CAN’T
I SAY WHAT
I HAVE IN
MY
MIND!!!!
AGAIN THE HELL
Presentation!!!!!

Solution to All !!!
→Good Presentation Skills

It’s not the first step
 You Should have gone through
the following steps
 Sentence Writing
 Enough Grammar knowledge
 Good Vocabulary
Definition
It is a theme of speaking
that proves the idea of
writer about a specific
topic.
Good
Vocabulary
Enough
Grammar
knowledge
Sentence
Writing

 Presenting a Presentation has the same process
as a machine.
You mean human is a machine?
Are you crazy!!!!
How is that?

Steps for Preparing Effective Oral Presentation
 Determine the purpose
 Analyze the Audience and Occasion
 Select the Main Ideas for the Message
 Research the Topic
 Organize the Data and Write the Draft
 Create Visual Aids
 Rehearse the Talk

Determine the Purpose
 To Inform or Instruct
 To persuade
 To Entertain

Analyze the Audience and Occasion
 Gender, Age, Range, Interest, Goals,
Occupation, Culture, Religion, Race and
even Dietaries.
 Creates Ease in Adaptation of Presentation

Select the Main Idea & Research the Topic
 Take a Topic Add Your Idea
 Use Primary an Secondary Source of Data

Organize the Data and Write the Draft
 Chronological Order
 Spatial Order
 Emphatic Order
 Combining Order
Overall Format
 Introduction
– Porch, Layout, Aim
 Body (Prove your Idea you advanced
about the Topic)
 Summary

Create Visual Aids
 Physical Objects (Animate and Inanimate Object)
 Representation of Object and Relationships
– Photographs, Slides, Transparencies, Videotapes
and Films, Models, Drawings, Graphs, Charts,
Tables etc.
 Functions
– Enhances understanding, Adds Reality, Adds
Variety , Long Lasting Impact

Rehearse the Talk
 Always Imagine the Audience in front of
you
 Gives Ease and Comfort with Material

Kinds of Oral Presentation
 The purpose of the Presentation determines
the kind of Presentation which are as
followings:
– Informative
– Persuasive
– Entertaining

Informative Presentation
 In such of presentation the presenter
explains a very controversial or
complicated topic in simple words so one
can be fully useful of it.
 Such as:
– Lecture of a teacher
– Workshops etc.

Persuasive Presentation
 In such Presentation the presenter tries to
convince the audience to agree to the
presenter’s opinion. OR the presenter tries
to convince the audience do or not to do
something.
 Advertisements in the TV are good
examples of this type of presentation.

Entertaining Presentation
 Such type of presentation not only include
humorous statements but also the
numerous ceremonial, introductory or
simulating cermonies which are so
common in our social or business life.
 Such as in promotional parties, retirement
or anniversaries.

Ways of Delivering Oral Messages
 We have for options for speaking:
– Extemporaneous
– Reading
– Memorization
– Impromptu

Extemporaneous
 Using 3-5 inch cards
 Mostly preferred by audience and
presenter
 More eye-contact

Reading
 When the contents are crucial and
controversial
 Teleprompter for Newscasters
 Musharaf’s Addresses to Nation

Memorization
 Old Method, No Longer Effective
 A few sentences of each part of
presentation is acceptable.

Impromptu
 When you are asked Without Preparation
 How can you prepare?
– Memorize a theme of presentation
– Note down the environment around

Strategies for and Effective Oral Delivery:
 While Delivering an Oral Presentation we
nee to keep following five things on
consideration
– Pitch
– Rate
– Volume
– Vocal Quality
– Pronunciation

Pitch
 Variation in voice highness and lowness
 One should not be monotone, Pitch should
vary

Rate
 Word per Minutes
 Casual 80 to 250 wpm
 One to Mass speaking 80 to 160 wpm

Volume
 It’s the loudness and softness of voice
 One has to make sure he is well audible

Vocal Quality
 The quality how one produces the words
orally.
 Mouth, tongue, lips, teeth, vocal folds,
hard and soft plates, nose etc affect
 Its been debatable to improve the quality.
 Mostly surgical operations or reharsal can
improve it

Pronunciation
 It’s set of standards one has to follow
producing words orally.
 Intonation
 Stress
 Phonetics

Strategies for Effective Non-Verbal
Delivery
 Gestures
 Postures
 Movement

Strategies for Reducing Stage
Frights
 Know Your Topic Well
 Have a Through Eye over the Audience (Audience are
Monsters Get Used to Them)
 Have a Pen or Pointer to Smoothen Your Postures
 Pre-Check all the Equipments
 Ask the Lectern in Advance. It Not Only Keeps your
trembling Hands, it also keeps the note.
 Move During the Presentation. It reds you from Tension
and Make your Audience Attentive.
 Rehearse the Presentation as Many Times as you Can.
 Approach the Lectern with Enthusiasm and Confidant.

Presentation_Skills.ppt

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