Project 1 - Development on the New Ministering Application
- 1. Project 1 - Development on the New Ministering Application 05.11.2018 ─ CIS 405 Systems Engineering II Jared Kaonohi Alger Aranda Kay Ng Elliot Gu
- 2. 1 Executive Summary With this system proposal contains information of the Home Teaching app, which is to improve communications between Priesthood leaders, Quorum members and ward families (see Systems Request). Despite the risk, most of the benefits of the app will help to strengthen wards and improve home teaching in the ward (see Business value and Organizational feasibility). At the end of the proposal will be information about each project member. Target Audience We specifically considered several locations where there is a high demand, and we have come up with the decision to launch the app across the state of Utah. Risks and Opportunity Drawbacks include the unavailability of the mobile application in areas where smartphones and internet is inaccessible. On the other hand, this Home Teaching app is greatly beneficent in areas where there is a high count of internet and smartphones users.
- 3. 2 Systems Request Project sponsor: Abraham McDonald, Vice President of Church Finances Business Need This project is to improve the communications between the Priesthood Quorum President, relief society president, the ministers and the families being home taught; in order to improve the percentage of ministering visits. Business Requirements The app will be available for android and iOS devices. This app should allow the Priesthood President and the Relief Society President to have access to his ward list from LDS.org. He should be able to send the assignments for each of quorum members through the app and be able to receive real-time notifications if his quorum members did their home teaching and if there are any concerns from the quorum members or the families being taught. Here are the functions that the app should have, ● Feedbacks from ministers or the families ● Information of the families (where they live, their names, preferences like hobbits, culture, birthdays) ● Scheduling feature for the ministers and families Business Value We believe that this app will have mainly intangible benefits on church members by improving the relationships in the wards and bring families closer together. Along with that, this app has the potential to reactive less-actives and to identify which members (who are physically challenge) needs assistance. As for tangible, we expect that home teaching percentages to increase by 50% by using this app in the wards. Also, this app will make home teaching effectively by 30%. Special Issues or Constraints 1. Permission from Church Headquarters for this app to access church records 2. Integrating the ap with church programs and google maps.
- 4. 3 Feasibility Analysis Technical Feasibility Project size medium risk ● Priesthood leaders feedback is required ● Project team has fewer than 8 people ● Project time frame will be done in 6 months Risk in Familiarity with Internet and Applications is High ● Those with very little knowledge of mobile devices ● Workers have knowledge on creating an app on android but limited knowledge on integrating website to mobile apps ● Limitation on languages on the first version ● Limitation of Internet access Compatibility with existing technical infrastructure should be good. ● The new system will be built upon the existing LDS website to access ward information for the users ● There are plans for future updates for the app Economic Feasibility ● A cost and benefit analysis was performed, and the following data was gathered. See the document. Click here ● ROI over 5 years: 0.15% ● Total benefit after five years: 1.65 million ● Break even occurs: after 5 years Intangible Cost and Benefits ● Increased number of Home-teaching lessons and visits ● Stronger bonds within families and relationships with ward members
- 5. 4 Organizational Feasibility Since home teaching is an important assignment that almost all accountable male Latter-day Saints need to fulfill every month, it is obvious that there is a high demand on this application. With this application, home-teachers can contact one another in an easier way. This section will analyze the organizational feasibility of this project, and answers the question: “Why they use it?” in three perspectives: (1) growing trend in technology, (2) quick and easy to start, and (3) benefits toward other stakeholders. (1) Growing Trend in Technology As all of us know that technology is having a great impact in our lives. Nowadays, many people rely on their smartphones and laptops to work on their assignments and projects especially in school or at work. This trend is rapidly growing, proving that well-designed technology in an organization is definitely necessary. People rely on technology as a reminder, or even guidance to tell them what needs to be done daily, monthly or any special days. By having this app, priesthood brethren can treat this assignment more seriously because it is included in their monthly checklist. (2) Quick and Easy way to Start The hardest thing on this work is not “how to do”, but “how to start”. Many of us probably have a crazy and busy schedule. Sometimes, we know there are work that need to be done; moreover, it is hard to set up time and plan out things. With this app, users can know others availability and also let others to know theirs too. Users can then compare their time schedules, and set up time which becomes much easier. Once the time is set and is in their schedules, users will have higher chance to finish their home teaching assignments by the end of the month. (3) Other Stakeholders’ Benefits For the LDS church, most funding come from tithing and donations. This app is created for all members. When members find that this app which is contributed by them, they will have a strong sense of ownership towards it. Furthermore, they will be more supportive and concerned about church events. On the other hand, this app will reach out to public and can attract investigators. Many people like sharing apps between peers and family. When non-users find their friends having this sophisticated app for home teachings, they will also be interested in trying it out too.
- 6. 5 Alternate Matrix Custom Development Packaged System Outsourcing Business Need When we focus Unique needs: callings/lessons have to be handled to communicate through Church Leaderships When we focus Common Needs: We need Users(Members) Basic information and to communicate through When we focus our main need: “ to improve the communications between...members , in order to improve the percentage of ministering visits.” In-house Experience In-house functional and technical experience exist When we only have functional experience not technical. We don’t have any functional and technical experience Project Skills Willing to build in-hose skills The skills that we have are not strategic It is a strategic decision Project Management Our project manager understands and have skills for the project. Our project manager can coordinate with the vendor’s efforts. Our project manager is skilled enough to handle outsourcing deal. Time Frame Going to take a while to build up own application. We can start almost right away after find the packaged System. We can start almost right away right after all the outsourcing deals are done.
- 7. 6 Request for Information (RFI) Development New Ministering App Statement of Need The organization that the project team will be helping with their needs is the Church of Jesus Christ of Latter-day Saints. The needs are mainly to improve the communications between the Priesthood Quorum President, Relief Society President, the ministers and the families in the ward (please see the System Request). The goals and objectives to make sure that this project will achieve fulfilling the church’s need is by to first analyze the percentage change of visits with having the application. Then to survey a sample of users to see what their experience and feeling for the app. Background The Church of Jesus Christ of Latter-day Saints is a world-wide non-profit and religion organization. It was founded on April 6, 1830 with a membership of 300 people, mainly in the United States. Now, the church’s membership is about 16 million members throughout the world. Stated by one of the church presidents, Spencer W. Kimball, the mission of the church is to proclaim gospel, perfect the Saints and redeem the dead. Qualifications ● Vendors must be able to be compatible in the language of Swift and Java. ● Vendors must allow integration with the church’s software (such as lds.org) ● Vendors needs to flexible in customizing to the project. Information Requested ● Obtain feedback from the stakeholders (the church leaders and the ministers of both the priesthood, and relief society) through a brief survey. ● Obtain feedback from the project team. Such as what went well in the project and what could be improved? Selection of Expert These are the criteria of how the team will evaluate the project. ● Was the application easy to use for the users? ● Did the users face issues? If so, what were they? ● Was the application able to integrate with the vendors (like google, lds.org, apple and android)?
- 8. 7 ● Was application able to fulfill all the promised features from the system request? If not, can they be used in a new version? Time for Response According to the feasibility analysis that was gathered from the team’s research, it is estimated that the project can be completed in six months.
- 9. 8 Project Team Jared Kaonohi Project Manager Jared has work experience in supply chain for 3 years, technical consultant support for 2 years and customer service for 2 years. He has background in programming (python and java), certified technician in computer hardware and understanding of accounting. Kay Ng Business Analyst With years of working experience in business environment, Kay has developed both practical and interpersonal skills. She studies Information Systems and is passionate about programming. Kay is good at analyzing organizations’ position and making judgment according to different situations. Alger Aranda Systems Analyst & CMA Alger is passionate about computer and finance. He has worked in different industries including ESL and Tourism. His expertise include programming languages, data analysis, credit cards and project management. His zeal to learn new things each day makes him grow in many different ways. Elliot Gu Programmer Elliot has experienced several positions to work on Programming especially Web/Mobile App circumstance. He was involved in a project which was handling membership point of an Online Shopping Mall and relations between members on website. It was his PHP and SQL experience and recently he is having variety experience with other languages(JAVA, Ruby, Swift, JS, C++ so on).
- 10. Account Entry Appointment -Time -Date +cancelation Visit User -lastname -firstname -address -birthdate -age Priesthood Household #make appointment #provide visit history Hometeacher #make appointment #provide visit history Priesthood leader Visit History -monthly lesson -history of concerns Place ServiceLesson #teach ◄ AssignedTo provides creates has ► has ► 1..1 0…* 1..1 1..* 1..1 1..* 0…* locatedAt 0…* 1..1 1..1 0..2 0..2 0..1 1..* 0…*