Project Execution
Download as PPTX, PDF3 likes8,842 views
The document discusses various aspects of project execution and control, including information distribution, work execution, procurement management, performance reporting, and other key activities. It provides details on communication methods, data collection, earned value analysis, and trend analysis used during project execution to monitor progress and ensure the project is delivered on schedule and within budget. Project execution involves overseeing the work performed to deliver the project, managing procurement, distributing information to stakeholders, collecting performance data, and reporting on progress.
Project Execution
- 2. Project Phases and Processes Initiation Planning Execution Control Closing www.projektor.ee/pm/#execution
- 3. Project Execution and Control Information distribution Project execution Procurement management Reporting Team development Schedule control Scope verification Cost control Quality control Risk monitoring Change management Planning Closing www.projektor.ee/pm/#execution
- 4. Execution and Control in Short • Information distribution • Work execution • Work reporting • Comparing actual and baseline plans • Making changes in the plans www.projektor.ee/pm/#execution
- 5. Information Distribution Making information available in timely manner www.projektor.ee/pm/#execution
- 6. Communication in the Project Execution Information distribution Project execution Procurement management Reporting Team development Schedule control Scope verification Cost control Quality control Risk monitoring Change management Planning Closing www.projektor.ee/pm/#execution
- 7. Inputs: - Project Plan - Communication management plan - Work Results Methods: - Communication Skills - Distribution Methods - IS Outputs - Change requests Information Distribution www.projektor.ee/pm/#execution
- 8. Communication Methods • Meetings • Time sheets • Document distribution system • Databases • PMIS • Virtual meeting and workspaces www.projektor.ee/pm/#execution
- 9. Information Gathering and Retrieval System • Data that needs to be collected • Data collection frequency • Data reliability • Data input • Change management • Comparisons with the initial plans www.projektor.ee/pm/#execution
- 10. e.g. Collected data • What is the task actual starting date • If the actual start is different from the baseline beginning then why? • What is the actual finis of the task? • If different from the plan then why? • If task is not finished then what is the estimation for remaining duration? • If estimation is different from the plan then why? www.projektor.ee/pm/#execution
- 11. Date Number of Hours WP Activity description 20.09.16 4 Management Projet meeting Total: 4 e.g. Time Sheet www.projektor.ee/pm/#execution
- 12. Work Execution Performing actins to accomplish the project deliverables www.projektor.ee/pm/#execution
- 13. Execution in the Project Execution Information distribution Project execution Procurement management Reporting Team development Schedule control Scope verification Cost control Quality control Risk monitoring Change management Planning Closing www.projektor.ee/pm/#execution
- 14. Inputs: - Project plan - Approved preventive actions - Approved change requests Methods: - PM methods - PMIS Outputs - Deliverables - Change requests - Corrective actions - Preventive actions - Defect repairs - Performance information Work Execution www.projektor.ee/pm/#execution
- 15. Procurement Contract Administration Ensuring that seller’s performance meets contractual requirements www.projektor.ee/pm/#execution
- 16. Procurement in the Project Execution Information distribution Project execution Procurement management Reporting Team development Schedule control Scope verification Cost control Quality control Risk monitoring Change management Planning Closing www.projektor.ee/pm/#execution
- 17. Inputs: - Contract - Selected sellers - Performance reports - Approved change requests Methods: - Contract change control system - Performance review - Inspections - Performance reporting - Payment system - Claims admin - IS Outputs - Documentation - Change Requests - Corrective actions - Plan updates Procurement Contract Administration www.projektor.ee/pm/#execution
- 18. Stakeholders Management Satisfying stakeholders communication needs and resolving issues www.projektor.ee/pm/#execution
- 19. Inputs: - Communication plan - Organizational assets Methods: - Communication techniques - Issue log Outputs - Resolved issues - Change requests - Corrective actions - Plan updates Stakeholders Management www.projektor.ee/pm/#execution
- 20. Performance Reporting Collecting baseline and performance data and distributing to stakeholders www.projektor.ee/pm/#execution
- 21. Reporting in the Project Execution Information distribution Project execution Procurement management Reporting Team development Schedule control Scope verification Cost control Quality control Risk monitoring Change management Planning Closing www.projektor.ee/pm/#execution
- 22. Inputs: - Project plan - Performance information - Performance measurements - Deliverables - Approved change requests Methods: - Information presentation tools - Information gathering and compilation - Review meetings - Reporting systems Outputs - Performance reports - Forecasts - Change requests Performance Reporting www.projektor.ee/pm/#execution
- 23. Performance Information • Initial plan • Current status • Estimations www.projektor.ee/pm/#execution
- 24. Reporting methods • Data gathering • Difference analysis • Earned Value Analysis (EVA) • Trend analysis www.projektor.ee/pm/#execution
- 25. Data Gathering with the Time Table www.projektor.ee/pm/#execution
- 26. Difference Analysis With the Gantt www.projektor.ee/pm/#execution
- 28. Earned Value Analysis EVA • Method for measuring project progress • Project scope, duration and cost integration • Enables to estimate project final cost and duration in the middle of the project www.projektor.ee/pm/#execution
- 29. Concept of Earned Value • Planned value (PV) = planned work × budget price • Earned value (EV) = work completed ratio × budget price (actual performance % × budgeted total cost) • Actual cost (AC) = actual work × actual cost www.projektor.ee/pm/#execution
- 30. Planned Value - Earned Value - Actual Value BMBOK Guide 2009 www.projektor.ee/pm/#execution
- 31. Earned Value Implementation • Cost variance (CV) = earned value (EV) – actual cost (AC) • Schedule variance (SV) = earned value (EV) – planned value (PV) • Cost estimation (cost performance index CPI) = earned value(EV) / actual cost (AC) • Duration estimation (schedule performance index SPI) = earned value (EV) / planned value (PV) www.projektor.ee/pm/#execution
- 32. Planned task duration 4 d Planned resource cost 30 $/h Planned task total cost 960 $/h Completed duration 2 d Planned percent complete 50% Remaining duration estimation 3 d Actual percent complete 40% Actual resource cost 25 $/h How big is: Planned value 480 $ Earned value 384 $ Actual value 400 $ Estimated total cost 1000 $ www.projektor.ee/pm/#execution
- 33. Planned task duration 4 d Planned resource cost 30 $/h Planned task total cost 960 $/h = 4d x 30 x 8h Completed duration 2 d Planned percent complete 50% = 2d / 4d Remaining duration estimation 3 d Actual percent complete 40% = 2d / 5d Actual resource cost 25 $/h How big is: Planned value 480 $ = 2d x 30 x 8h Earned value 384 $ = 960 x 40% Actual value 400 $ = 2d x 25 x 8h Estimated total cost 1000 $ = 5d x 8d x 25$/h www.projektor.ee/pm/#execution
Editor's Notes
- #4: Manage stakeholders – in parallel with Procurement management.
- #8: SOW - Statement of Work
- #15: Depends on the domain and plan
- #18: SOW - Statement of Work
- #22: SOW - Statement of Work
- #24: SOW - Statement of Work
- #26: Provide information on scope, schedule, cost and quality, risk control.
- #28: SOW - Statement of Work
- #39: Total: 5D x 8H x 25$/h = 1000 Eelmine valem ???: 400 / 384 x 960