Lifecycle of a Service Project: An Interactive Experience
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The document outlines the lifecycle of a service project for Rotary International, detailing planning, organizing, resource acquisition, implementation, evaluation, and promotion. It emphasizes the importance of community assessments and project partnerships, illustrated by a maternal and child health initiative. Various resources and best practices are provided to help clubs effectively conduct their projects and share their impact.
Lifecycle of a Service Project: An Interactive Experience
- 1. 2014 ROTARY INTERNATIONAL CONVENTION Lifecycle of a Service Project: An Interactive Experience
- 2. Panelists: Carlos Frum Tamie Koop Salwa El-Haddad Warwick Pleass John McLaren TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS
- 3. Planning and Organizing • REFER TO Communities in Action: A Guide to Effective Projects to help with goals & timeline. • CONDUCT A COMMUNITY ASSESSMENT • USE THE PROJECT LIFECYCLE DISCUSSION GROUP • CREATE A PROJECT PLAN • SET SERVICE GOALS
- 4. 1. Find a host/partner/friend Planning and Organizing
- 5. 2. Survey to ascertain needs a. By host on site b. By stakeholder (e.g. government) c. By partner (e.g. international agency) Planning and Organizing
- 6. 3. Determinants of Plan a. Needs b. Host capabilities c. Size of project d. Time allocated Planning and Organizing
- 7. 4. The importance of details a. Safety b. Camaraderie c. Schedule Planning and Organizing
- 8. Area of Focus: Maternal and Child Health Project -- Give Kids a Smile Partnership with Waukesha Community Dental Clinic, Wisconsin, USA Club awarded a District Grant to use DDF. Award was $3000.00 Planning and Organizing
- 9. Acquiring Resources • WORK WITH PARTNERS • OBTAIN FUNDING • SOLICIT IN-KIND DONATIONS • FIND VOLUNTEERS • ORGANIZE A PROJECT FAIR
- 10. Example projects and how resources were acquires successfully. Acquiring Resources
- 11. Now that you have a plan and resources, you're ready to get started. SHARE PROJECT NEWS Use the Project Lifecycle Resources group to update volunteers, community supporters, and club members on your progress and last-minute needs. Remember to post a link to the group on your club website. Implementation
- 12. • Endorsement • Community engagement: training and project ownership • WASH Example projects: 1. Water Supply in Roma Village, Fiji 2. Water Supply in Wai District School 3. Safe Drinking Water for Fijian Rural Communities Implementation
- 13. • UPDATE YOUR SERVICE GOALS Rotary Club Central • SHARE BEST PRACTICES Project Lifecycle Resources group • SUBMIT THE FINAL REPORT Grant application tool • PROMOTE YOUR PROJECT Rotary Showcase Evaluation and Promotion
- 14. • Set measurable progression points prior to commencing the project • Identify a recorder for the purpose of recording progress on the project • Identify the project sign off team (look to them being independent where possible) • Review project sustainability, • Identify skill transfer facilitated through the project • Identify on going needs • Who are the external parties with an interest in the project –what are their needs and how have they been met • Evaluation needs to be built into a project from the beginning? Evaluation and Promotion
- 15. RELATED WEBINARS • Lifecycle of a Service Project: – Overview and Introduction – Planning and Organizing – Acquiring Resources – Project Implementation – Evaluating and Promoting (coming soon) • Share Your Impact! Best Practices for Telling Your Service Story • Grant Management Best Practices • An Introduction to Rotary's Crowdsourcing Platform (Rotary Ideas) • Posting a Project Seeking Support • Promoting Posted Projects • Supporting a Project • Rotary Club Central: What's in it for you? RELATED DOCUMENTS • Communities in Action: A Guide to Effective Projects • Community Assessment Tools • Club Service Projects Committee Manual • Grant Management Manual • Donations-in-kind Best Practices Guide • Rotary’s Areas of Focus guide Related Webinars and Documents
- 16. THANK YOU!