Project Management
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This document outlines the key phases and aspects of project management. It discusses that a project has defined goals, timescale and budget. Project management comprises skills, tools and processes to complete a project successfully. The four main phases are initiation, planning, execution and closure. In initiation, the business problem is identified and a project charter is created. Planning involves creating project plans, schedules, resource allocation and risk plans. Execution is when products are constructed, monitored and controlled. Closure involves assessing if objectives were met and handing over the final product.
Project Management
- 4. WHAT THE PROJECT IS ??? • A project is a unique, complex, nonroutine and connected activities having one goal or purpose that must be completed by a specific time, within budget and according to specifications.
- 5. CHARACTERISTICS OF PROJECT… • Unique in Nature. • Defined Timescale. • Approved Budget. • Limited resources. • Element of risk.
- 6. PROJECT MANAGEMENT : Project management is the skills. Tools and management processes.. Required to undertake the project successfully. • Examples…….
- 7. PROJECT MANAGEMENT COMPRISES: Set of skills. Suite of tools. Series of processes.
- 8. FOUR PHASES OF PROJECT MANAGEMENT....
- 11. PROJECT INITIATION: • Initiation phase includes PROJECT start up. In this phase problem or project is identified, solution is agreed, and a project formed to produce. It includes…
- 12. BUSINESS PROBLEM : Once a business case or problem is Identified, business case is prepared… • Detailed definition of the problem. • Analysis of the available solutions. • Recommended solution and implementation plan .
- 13. PROJECT CHARTER : “ The project charter defines the vision, objectives, scope and deliverables (products) of the project”. It provides the organizational structure and a summarized plan of the activities, resources, and funds required to start a project.
- 14. APPOINTMENT OF PROJECT TEAM : At this stage scope of the project has been defined in detail and the Project Team are ready to be appointed. Once the project team is „Fully resourced ‟ the project office is ready to be SET-UP. SET UP PROJECT OFFICES : Project offices are the physical environment provided to the project team where they based.
- 15. 2 PLANNING
- 16. PLANNING: • In planning it is ensured that the activities performed in the execution phase of the project are properly sequenced, Resourced, executed and controlled.
- 17. PROJECT PLAN : • In planning, 1st step is to document the project plan. • WBS (Work breakdown Structure) is identified. Which includes hierarchical set of phases, Activities, and tasks to be performed on the project. • Activities and tasks are sequenced than a PROJECT SCHEDULE is formed. Which will become the primary tool for the project manager to assess the progress of the project.
- 18. RESOURCE PLAN : • After project planning, it is necessary to allocate the resources required. • Types of resources (Labor, equipment, machinery, materials ) • Total quantities of resources. • Human skills or man power. • Quantity of material resource.
- 19. FINANCIAL PLAN : • Financial plan is prepared to identify the quantity of money required for each step in the project. QUALITY PLAN : Meeting the quality expectations of the costumer is critical to the success of the project.
- 20. RISK PLAN : • Developing a clear risk plan is an important activity within a planning phase as it necessary to mitigate all critical project risks prior to entering the execution phase of the project.
- 21. 3 EXECUTION
- 22. EXECUTION : • Execution phase is typically the longest phase of the project. It is phase within which the final product or the last steps of the project are held.
- 23. PRODUCE PRODUCTS : • This phase requires the physical construction of the project for the acceptance by the costumer. • Deliverables may b constructed in TWO WAYs :
- 24. WAYS TO CONSTRUCT A PRODUCT ‘WATERFALL FASHION’ ‘ITERATIVE FASHION’ Where each activity is undertaken in sequence until the deliverable is finished. where iterations of each deliverable are constructed until it meets the requirements of the costumer.
- 25. MONITOR AND CONTROL : It is the duty of project manager to control the following things as well : Time . Cost of labor , materials, equipment etc. Quality. Risk.
- 27. CLOSURE : Project closure involves a series of activities to wind up the project, including : Assessing whether the project completion criteria have been met. Identifying outstanding items. Hand over plan. Submitting the project closure report to the costumer or project sponsor for approval.
- 28. REVIEW : • Did it result in the benefits defined in the business case? • Did it achieve the objectives? • Did it operate with the scope of the project charter? • Did final products meet the criteria defined in quality plan ? • Was it delivered according to schedule and within budget?
- 29. METRO BUS PROJECT Introduction Objectives Management of project Financial resources Risks with project
- 31. THANK YOU…!!